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How to structure an email - PowerPoint PPT Presentation


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How to structure an email. Step-by-step guide. Model email. An email usually has the following structure: Salutation Body Complimentary close Write the email in the form of a business letter. Keep a formal tone. The three parts are explained on the following slides. SALUTATION.

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How to structure an email


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    1. How to structure an email Step-by-step guide

    2. Model email An email usually has the following structure: • Salutation • Body • Complimentary close Write the emailin the form of a business letter. Keep a formal tone. The three parts are explained on the following slides.

    3. SALUTATION Subject: • Make the subject line precise, short and simple. Introduction: • Write an appropriate salutation. • State the reason(s) why you are writing and/or refer to previous correspondence.

    4. BODY • Structure the contents of your email in clearly defined sections. • Make sure you address all the issues mentioned in the instructions. • Arrange the contents logically.

    5. COMPLIMENTARY CLOSE • End the email appropriately. • Write a complimentary close taking the salutation into consideration.