Unit 4.1 UN SOP for reporting
Aim The aim of this Unit is to provide Military Experts on Missions with the necessary information to understand the UN operational reporting system, its requirements and procedures in a complex United Nations peace operation.
On completion of this section, participants will be able to: • Identify the reporting requirements at strategic, operational and tactical level in a United Nations peace operation environment • Understand and apply the general procedures for report writing and submission in a United Nations peace operation environment Learning Outcome
The reporting requirement of the UN Operational Reporting System • General procedures for SITREP writing and submission • The work of information centers Structure of Presentation
Security Council Secretary General UN Secretariat DPKO Head of Mission Mission Headquarters & Leadership Team Component Heads J O C Civilian units Police units Military units Regional Offices The Reporting Requirement of the UN Operational Reporting System STRATEGIC OPERATIONAL TACTICAL Reporting line
The Secretary- General will normally report to the Security Council on each mission when appropriate or as directed by the Council Strategic Reporting Requirement
Military Daily and Weekly Situation Report (SITREP) • Special Incident Report (SINCREP) • Military Monthly and Annual Reporting • Reporting following the Use of Force • Operational Readiness Reporting Operational Reporting Requirement
Tactical Reporting Requirement Battalion (or Force Troops Unit) Sector Force Military Component
OPERATIONAL STRATEGIC TACTICAL BTL S HQ F HQ JOC DPKO S G S C PKO HQ HOMC SM O M O DAILY/WEEKLY SITUATION REPORT SPECIAL INCIDENT REPORTS Procedures for report writing and submission
0600 AM 0600 AM NEW YORK TIME Monday NEW YORK TIME DEADLINES
Who What Where When Why INSUFFICIENT “NSTR” COORDINATES OPERATIONAL DETAILS To be followed up in next SITREP Place name and distance from theclosest major town Weekly SITREPs not to reiterate the operational details How to draft Daily/Weekly Situation Reports
SITREP Transmittal and Information Security SMART SYSTEM Code cable security
Special Incident Reports Meant to answer the basic questions of “who, what, where, when, why”, Do not follow any prescribed format Keep the Secretary-General, the Security Council and troop/police-contributing countries informed during a crisis.
The JOC is a jointly staffed information hub established at mission Headquarters to ensure mission-wide situational awareness through integrating reporting on current operations as well as day to day situation reporting. What is JOC?
What are the JOC responsibilities? The JOC responsibilities are: Monitor implementation of mission operational activities Request and collect situation updates Collate and disseminate information Provide consolidated daily operational reports Provide a 24-hour communication link between the HOM, and the various entities located at mission AOR, UN Headquarters and others, as required
Operate as the crisis management centre for the HOM and other members of the mission Crisis Management Team (CMT) • Support CMT decision-making through effective and uninterrupted crisis communications and information management, as a centralized location for crisis decision-making What does JOC do in case of emergency?
What are the C/JOC responsibilities? C/JOC responsibilities are: Day to day management of the JOC Relations with sector/regional offices and with UN HQ The processing and timely dissemination of operational reports Organization of the first response to emergencies; Direct operational information exchange with DPKO Situation Centre in NY
What is JMAC? The JMAC is a centre that provides the HOM and SMT with capacity to collect and synthesize all-source information to produce medium and long term integrated analysis
What are the JMAC responsibilities? The JMAC is responsible to: Merge and manage mission information from the HOM and SMT. Acquire and integrate information from all mission components and other sources in order to develop analytical products. Analyze and synthesize information, including intelligence- related material, to prepare integrated analyses and medium and long term evaluations Prepare and disseminate operational and mission-level assessments to support planning, decision making and implementation of mission mandates