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Workplace Safety & Records Management ARMA Terra Nova Chapter Biennial Conference and Trade Show

Workplace Safety & Records Management ARMA Terra Nova Chapter Biennial Conference and Trade Show. Brenda Neary Records Controller Hibernia Management and Development Company October 31, 2007. Why is Safety Important?. Family Friends Home Life Extra Curricular Activities.

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Workplace Safety & Records Management ARMA Terra Nova Chapter Biennial Conference and Trade Show

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  1. Workplace Safety &Records ManagementARMA Terra Nova Chapter Biennial Conference and Trade Show Brenda Neary Records Controller Hibernia Management and Development Company October 31, 2007

  2. Why is Safety Important? • Family • Friends • Home Life • Extra Curricular Activities

  3. Reasons Injuries Happen • Improper Equipment • Rushing • Complacency • Lack of Training • Improper Techniques • Over Enthusiasm

  4. Office Environment Injuries • Repetitive Strain • Eye Strain • Muscle Strain

  5. What we will cover • Filing Supplies • Equipment • Techniques

  6. Filing Supplies • File Folders • Binders • Hole Punches • Acco Fasteners

  7. Filing Units (File Cabinet) • Use Proper Ladder • Pull drawer out then position ladder • Avoid heavy file folders

  8. Filing Units (Mobile Unit) • Use proper ladder • Never remove files above the shoulder • Shelf dividers are safely locked in place or stored flat on bottom shelf • Use safety locks • Is there anyone in the unit?

  9. Stepladders • Match ladder to its intended purpose • Is the ladder Mobile?

  10. Ladder Safety Tips • Fully open and spreaders locked • Firm level surface • Three points of contact • Never stretch to reach • Ascend and descend free of obstacles

  11. Fashion vs. Safety • Clothing does not impede your safety • Proper footwear • Necktie

  12. Archiving • Right carton for the record • Quality of carton • Handles • Do not over or under pack cartons • Do not archive hangingfile folders • Distribute weight evenly

  13. Binders Binders Binders • DO NOT • lay them flat with other binders on top • place cartons with spines facing up • DO • place standing straight up with spines alternating

  14. Tracking Carton Safety • Carton Label • Rating • 1-Excellent • 2-Good • 3-Satisfactory • 4-Fair • 5-Poor • Date • Comments

  15. Carton Safety

  16. Lifting Safely • Preparing for the lift • Size up the cart • Get help if it’s heavy • Survey your route • Move it once • Making the Lift • Keep your mind on the job andyour spine is in a neutral posture • Move as Close to the carton asyou can • With feet shoulder width apart put one foot in front of the other • Bending at the hip lean overyour forward leg • Keep you spine curved andlet your legs do the lifting

  17. Strapping on Cartons • Use heavy duty scissors • Lift carton slightlyto free strapping • Secure waste strapping

  18. Storing Cartons Safely in IM Center • Ensure shelving units are adequate • Use trolley to transport cartons to working area

  19. Customers Using Your Center • Customer must adhere to protocols on: • Collating information • Archiving methods • Safety

  20. Housekeeping Items • Clean your center and storage areas • Novelty items may be more dangerous than useful • Always close utility knife • No loose items onopen shelving

  21. BOO • HAVE A SAFE AND HAPPY HALLOWEEN

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