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Operating Regionally. Mark Towers Blackpool Council Helen Abraham Coventry City Council. October 2009. Association of Democratic Services Officers. Outline of Session – Branches and Functions. How will ADSO operate regionally / sub regionally? 25 min

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slide1

Operating Regionally

Mark Towers

Blackpool Council

Helen Abraham

Coventry City Council

October 2009

Association of Democratic Services Officers

slide2

Outline of Session – Branches and Functions

How will ADSO operate regionally / sub regionally? 25 min

Ideas and good practice will be shared on how branches will:

- operate

- link to existing regional /sub-regional networks

How will ADSO develop a united voice, from its 5 functions? 20 min

We need your views on how:

- we can co-ordinate these various functions

- we can speak with one voice

Association of Democratic Services Officers

slide3

Regions and Branches

PART 1:

How is the Association going to operate regionally and sub regionally?

Association of Democratic Services Officers

slide4

Memorandum and Articles of Association – MUSTS

  • 12 regions, up to 12 branches
  • Branch members=paid ADSO members
  • Can join branch they work in, or an adjacent one.
  • Branches have AGM each year
  • Regions could merge into a ‘Super Branch’
  • Goal: all branches to elect ‘formal’ rep to ADSO Council by Oct 2011

Association of Democratic Services Officers

slide5

Members

ADSO Operating Structure

Council

  • 1 rep from each branch
  • rep serves for 3 years

Regional Branches (up to 12 ‘branches’)

Sub regional/ regional networks

(existing or new?)

Members

Association of Democratic Services Officers

slide6

North West ‘Case Study’

  • Some sub regional working, no overall ‘regional’ cohesion.
  • 5 sub regions – 2 with established networks. Some regional networks (e.g. scrutiny, Member Services).
  • North West Employers Organisation – key lead role in joining the region up – Sue Baxendale.
  • Launch of ADSO and new qualifications key to cross-region working.

Association of Democratic Services Officers

slide7

North West Approach

  • North West Network meetings
    • All 39 Authorities invited to send a rep
    • December 2008 + September 2009

North West Steering Group

    • 2 meetings – receive feedback + make proposals

Operating Regionally Workshop – Sept 2009

    • How networking could operate
    • What the structure would be?
    • Case study for today……

Association of Democratic Services Officers

slide8

North West Workshop – Networking + Structure

  • Aims – Consider:
  • How could an ADSO branch work within North West?
  • 2. Could current sub-regional networks/meetings support an ADSO branch?
  • How could the branch communicate across the region?
  • How could all potential members of ADSO feel involved?

Association of Democratic Services Officers

slide9

North West Workshop – Findings - Networking

  • Include ADSO items on current sub-regional network agendas.
  • Develop sub-regional working where it is not in place – ADSO driven.
  • Develop networking sub-regionally for non-managers - focus on training.
  • Hold an Awards ceremony for those who qualify.
  • Use recently retired staff to develop networking and help establish the Association in the region.

Association of Democratic Services Officers

slide10

North West Workshop – Findings - Structure

  • Branch AGM to be run as a one day seminar.
  • AGM - vote on a rep for ADSO Council and other positions – use absent voting methods - keeps cost down.
  • 3. Have an Executive/Steering Group, possibly with sub-regional reps to co-ordinate work.
  • 4. Keep current regional or sub-regional networks, as some current attendees may not want to, or be able to join ADSO.

Association of Democratic Services Officers

slide11

END OF PART ONE!

Any questions/ comments/ thoughts?

Association of Democratic Services Officers

slide12

Speaking as One Voice

How will the various parts of Democratic Services work together, to put forward a united voice?

Association of Democratic Services Officers

slide13

Definition of Democratic Services

  • Meetings support – providing support services to various formal and informal meetings.
  • Overview and scrutiny support - providing assistance to the scrutiny function.
  • Member support –training, political and group support, members’ ward enquiries, etc.
  • Community Governance – assisting in the delivery of services in neighbourhoods/community areas
  • Civic support – supporting the Mayor/ Chairman of an Authority and other civic representatives.

Association of Democratic Services Officers

slide14

ADSO Mission/ Vision

Our mission

‘To represent, promote and develop excellent democratic services, for the benefit of everyone who works within the sector and those we support.’

Our vision

‘To be a nationally recognised professional association regarded as such by Central Government, our membership and partners.'

Association of Democratic Services Officers

slide15

Democratic Services Business Plan Aims

  • Below are 3 of 8 aims in ADSO Launch Business Plan:
  • To promote the professional status of democratic services, within all aspects of local and community governance;
  • • To represent the democratic services profession through active engagement with others;
  • • To act as a body of influence on matters relating to democratic services.

Association of Democratic Services Officers

slide16

Body of Influence – How?

  • 5 different functions, as per definition
  • How would we have responded to consultation exercises like these, from recent years?
    • New model constitution
    • Councillor Call for action/ petitions
    • Councillors Commission feedback
    • Elected Mayor/ revised Executive arrangements
    • Delegated budgets to neighbourhoods/ Councillors

Association of Democratic Services Officers

slide17

Options for an ADSO response

  • ADSO Council responds direct?
  • ADSO Council – gets feedback from regions then responds?
  • ADSO Council refers issue to an expert functional Panel?

What do you think?

  • If using regions then how could this work/ be co-ordinated?
  • If using ‘expert’ Panels how could this work?

Association of Democratic Services Officers

slide18

JOIN ADSO !!!!!!!!!

  • We all need to work together to promote the Association + the qualifications.
  • Encourage your employers organisation to get involved (if not already) + take a lead.
  • Work with your regional contact(s) -help set up your branch + how it will operate! http://www.asdso.co.uk/adsoarea

Association of Democratic Services Officers