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Step-by-Step Guide to Entering Journals in the Accounting System

This comprehensive guide walks you through the process of entering journals in the accounting system. Start by selecting the appropriate journal entry screen and entering the required header information, including your initials, date, and time. Follow the detailed instructions to complete all necessary fields, such as debit and credit amounts, and descriptions. Each step includes clicking options from drop-down lists, and you'll learn how to repeat actions until all entries are made. Finally, ensure to post your journal to finalize the entry process.

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Step-by-Step Guide to Entering Journals in the Accounting System

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  1. Enter Journal Enter Journal

  2. Select JOURNALS>ENTER from • whichever screen is presented to you A If this screen appears click here B If this screen appears click here Enter Journal

  3. click here Enter Journal

  4. Enter header info INITIALS Batch Header Convention: Initials 3 Characters Date 6 Characters YYMMDD Time 4 Characters HHMM Description click here To enter journals Enter Journal

  5. 1. Complete boxes 2. Complete Boxes NOTE: Journal Reference for retrieval later 3. Enter line number Enter Journal

  6. 2. Click Here 1. Click Here 3. Select from list Enter Journal 4. Click OK

  7. 1. REPEAT PREVIOUS SLIDE UNTIL ALL BOXES ARE COMPLETED FROM THE VARIOUS DROP DOWN LISTS AS ABOVE 2. Click OK Enter Journal

  8. 1. Code Appears 2. Enter Debit amount or Credit amount 4. Tab across to start the next line 3. Enter Description Enter Journal

  9. 3. Click Here 2. CLICK TO ENTER CODE • Enter • row number 4. Select from list Double click Enter Journal

  10. 1. REPEAT PREVIOUS SLIDE UNTIL ALL BOXES ARE COMPLETED FROM THE VARIOUS DROP DOWN LISTS AS ABOVE 2. Click OK Enter Journal

  11. 1. Code Appears 2. Enter Debit amount or Credit amount 3. Enter Description 4. Click Post Enter Journal

  12. Click the following options as they appear Enter Journal

  13. Click X to close Enter Journal

  14. Click X to close NOW YOU MUST POST THE JOURNAL Enter Journal

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