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2018/19 Budget and CIP Overview

2018/19 Budget and CIP Overview. DANVILLE TOWN COUNCIL STUDY SESSION MAY 1, 2018. Process and Timeline. Draft Budget and Capital Improvement Program (CIP) released on April 20, 2018

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2018/19 Budget and CIP Overview

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  1. 2018/19 Budgetand CIP Overview DANVILLE TOWN COUNCIL STUDY SESSIONMAY 1, 2018

  2. Process and Timeline • Draft Budget and Capital Improvement Program (CIP) released on April 20, 2018 • Study sessions to consider Draft Budget and CIP – 8:30 a.m. on May 1, May 8, May 15 and May 22, 2018 @ Danville Town Offices • Public Hearing to consider approving 2018/19 Budget and CIP – 7:30 p.m. on Wednesday, June 6, 2017 @ Danville Town Meeting Hall

  3. Budget & CIP Format • Unchanged from 2017/18 • Program pages have been updated, including descriptions, goals and highlights • Ten-Year Forecast updated to cover years through 2027/28 • Master Fee Schedule updated

  4. Purpose of Budget and CIP • Establish/review highest priorities for municipal service delivery to meet unique community needs • Identify, plan for and fund one-time capital needs

  5. Danville’s Vision “Small Town Atmosphere, Outstanding Quality of Life”

  6. DANVILLE’S MISSION: Deliver Superior Municipal Services that make people’s lives better We: • Keep residents, businesses and property safe • Provide well-maintained public facilities • Protect our environment, preserve our history and retain our special character • Provide opportunities that support residents’ growth and enrichment • Promote and support economic vitality and growth • Represent and promote Danville’s best interests • Celebrate community through family oriented special events • Engage and communicate with residents and businesses effectively

  7. BUDGET HISTORY 2004/05 – 2018/19

  8. Revenue Sources 15 Year Avg.2018/19 % of Total Revenue General Fund 72.6% 73.5% Special Revenue 27.4% 26.5%

  9. Revenue & Expenditure Growth 15 Year Avg.2018/19 % Change General Fund 4.20% 3.57% Property Tax 4.28% 4.61% Sales Tax 4.16% 3.91% Special Revenue 2.53% 7.34%* Operating Expenses 4.71% 3.10% * Reflects full phase in of SB 1 and shifting 3% of the Solid Waste Franchise Fee to the Solid Waste V.I.F. Fund

  10. Major Expenditures 15 Year Avg.2018/19 % of Total Personnel 36.3% 36.6% Police 30.0% 30.5% Capital Appropriations $7.47 M $10.39 M

  11. REVENUES

  12. 2018/19 Forecast 2017/182018/19+/- Town General Fund $25,249,221 $26,152,198 $ 902,977 3.6% Special Revenue $ 8,766,847$ 9,410,286$ 643,4397.3% TOTAL TOWN $34,016,068 $35,562,484 $ 1,546,416 4.5% Successor Agency$ 2,181,597$ 2,284,715$ 103,1184.7% GRAND TOTAL $36,197,665 $37,847,199 $ 1,649,534 4.6%

  13. Major Revenues – General Fund 2017/182018/19+/-% Property Tax $13,041,067 $13,642,000 $ 600,933 4.6% Sales Tax $ 5,314,000 $ 5,522,000 $ 208,000 3.9% Franchise Fees $ 2,378,874 $ 2,299,730 -$ 79,144 -3.3% Recreation Fees $ 2,581,657 $ 2,675,110 $ 93,453 3.6% All Other $ 1,933,623$ 2,013,358 $ 79,7354.1% TOTAL $25,249,221 $26,152,198$ 902,9773.6%

  14. Major Revenues – Special Revenue 2017/182018/19+/-% LLAD $ 3,120,682 $ 3,120,682 $ 0 0.0% Building & Planning $ 2,752,600 $ 2,529,200 -$ 223,400 -8.1% Gas Tax $ 1,211,992 $ 1,840,430 $ 628,438 51.9% Measure J RTS $ 742,857 $ 742,857 $ 0 0.0% Clean Water $ 570,793 $ 570,793 $ 0 0.0% Solid Waste VIF $ 0 $ 238,401 $ 238,401 NA All Other $ 367,923$ 367,923 $ 00.0% TOTAL $ 8,766,847 $ 9,410,286 $ 643,439 7.3%

  15. EXPENDITURES

  16. 2018/19 Recommended 2017/182018/19+/-% Town General Fund $22,322,328 $23,114,329 $ 792,001 3.5% Special Revenue $ 9,389,529$ 9,581,452$ 191,9232.0% TOTAL TOWN $31,711,857 $32,695,781 $ 983,924 3.1% Successor Agency $ 1,181,597 $ 1,184,715 $ 3,118 0.3% GRAND TOTAL $32,893,454 $33,880,496 $ 987,042 3.0%

  17. By Department 2017/182018/19+/-% General Gov’t $ 1,933,215 $ 1,799,546 ($ 133,669) -6.9% Police $ 9,644,494 $ 9,965,204 $ 320,710 3.3% Administrative Services $ 3,888,736 $ 4,059,391 $ 170,665 4.4% Development Services $ 4,453,198 $ 4,691,813 $ 238,615 5.4% Maintenance Services $ 7,554,321 $ 7,811,342 $ 257,021 3.4% Recreation, Arts & Community Services $ 4,237,893$ 4,368,485 $ 130,5923.1% TOTAL $31,711,857 $32,695,781 $ 983,924 3.1%

  18. Purpose for Change

  19. By Category 2017/182018/19+/-% Employee Expenses $11,598,838 $11,946,804 $ 347,966 3.0% Temporary Salaries $ 1,161,429 $ 1,154,149 ($ 7,280) -0.6% Administration $ 628,590 $ 646,813 $ 18,223 2.9% Materials & Supplies $ 1,548,921 $ 1,588,374 $ 39,453 2.5% Contracted Services $12,631,870 $12,839,689 $ 207,819 1.6% Equipment $ 908,712 $ 919,916 $ 11,204 1.2% Program Activities $ 3,233,497$ 3,600,036$ 366,53911.3% TOTAL $31,711,857 $32,695,781 $ 983,924 3.1%

  20. Purpose for Change

  21. 2018/19 LLAD Fund Activity Op. & Capital Assessment Assessment Transfer In +/- in Fund ZoneExpensesRevenueRevenue %+/-G.F. SubsidyBalance A $ 926,673 $ 582,115 62.8% ($ 344,558) $ 350,000 $ 5,442 B $ 998,730 $ 744,744 74.6% ($ 253,986) $ 150,000 ($ 103,986) C $ 865,747 $ 662,204 76.5% ($ 203,543) $ 0 ($ 203,543) D$1,706,075$1,131,61966.3%($ 574,456)$ 400,000($ 174,456) $4,497,225$3,120,682 69.4% ($1,376,543) $ 900,000 ($ 476,543) * G.F. Subsidy Increases from $800,000 to $900,000; available LLAD Fund Balance reduced from $3,465,030 to $2,988,487

  22. Recommended Fund Transfers 2017/18 2018/19 REVENUES Operating Revenues/Transfers $25,546,774 $26,449,751 Less Operating Expenses ( $22,322,328) ( $23,114,329) CDA Loan Re-Payment $ 1,000,000$ 1,100,000 Gross Funds Available $ 4,224,446 $ 4,435,422 TRANSFERS LLAD Operations $ 800,000 $ 900,000 Pavement Management $ 1,800,000 $ 1,510,000 Asset Replacement $ 100,000 $ 100,000 CIP General Purpose $ 1,524,446$ 1,925,422 Total Transfers $ 4,224,446 $ 4,435,422

  23. Personnel Allocation PermanentContractTemporaryTotal • General Government 5.75 0.00 0.50 6.25 • Police Services 1.75 30.00 6.00 37.75 • Administrative Services 15.00 0.00 0.75 15.75 • Development Services 28.50 0.00 1.00 29.50 • Maintenance Services 28.00 0.00 3.00 31.00 • Recreation, Arts & C.S. 15.750.0026.2542.00 TOTAL 94.75 30.00 37.50 162.25

  24. Personnel Changes • General Government Eliminated (shifted) Assistant Town Manager - 1.0 FTE • Development Services Eliminated Development Services Director - 1.0 FTE Added (shifted) Assistant Town Manager +1.0 FTE AddedAssociate Civil Engineer+1.0 FTE • Net Change 0.0 FTE • Total Compensation Survey currently underway

  25. Summary - Budget • 2018/19 Budget is balanced; services continued to be delivered at current levels; healthy operating and capital reserves are maintained; Town has no unfunded liabilities. • Overall financial condition continues to be positive in the short to mid-term. • Second half of ten-year forecasts show the GF subsidy to LLAD and end of CDA loan repayment significantly impact operations. Town will need to re-visit LLAD rates along with opportunities to generate other revenues; or alternately re-visit service levels.

  26. Summary - CIP • Recommend funding 42 capital projects totaling $10.39 million w/no debt. • Major progress with Downtown Parking – Rose Street and VTAG Expansion add 210 spaces • Fund Balance available in CIP General Purpose is not sufficient to fund currently planned projects over the next 5 years absent additional revenue. • GF transfers required to support the LLAD + retirement of CDA debt to Town will eliminate new GF transfers to support CIP.

  27. Review BudgetPrograms

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