Axceler Controlpoint Can Farm Administrators & Business Analysts coexist?

1. Axceler ControlpointCan Farm Administrators & Business Analysts coexist? Andrew Beeson Senior Web Architect Financial Affairs Information Technology

2. Our Goal Today… Show you how our we use Axceler’sControlpoint to: Increase end-user adoption Reduce demands on the overall Sharepoint infrastructure Ease the difficulties involved with administration Manage permissions & security actions and reporting Enforce governance policies automatically Support a centralized or decentralized model for Sharepoint management Boost our Sharepoint’s value and productivity Birmingham Sharepoint Users Group March 2012 Andrew Beeson

3. Who are we? The Financial Affairs division of the University of Alabama Primary departments (1200+) Financial Affairs Information Technology (18, 15+, 70+) 2000+ internal and external Sharepoint users Birmingham Sharepoint Users Group March 2012 Andrew Beeson

4. The Team Our Administration End Users (without them we wouldn’t have a portal) Functional Department Administrators (FDA) Network, Server & DB administrator Project Manager Developer Sharepoint Farm Administrator • Functional Department Administrators • Business analysts • Evangelists, educators • End user support • They translate End User requirements • into action Birmingham Sharepoint Users Group March 2012 Andrew Beeson

5. How the years have flown by… Sharepoint 2003 (7, 2) Collaboration Content Management Security Portal (Intranet, Extranet) Construction project program management, Business Administration, PMs, GCs, A/Es. Sharepoint 2007 (2, 8) Search Business processes management Infopath Form Services, Workflow Governance Business Intelligence FAITBIS, UAPD Virtual Precinct, Emergency Preparedness, Building & Campus Info Repository EHS, FEMA and so on. Birmingham Sharepoint Users Group March 2012 Andrew Beeson

6. Sharepoint Success Factors Understanding the ‘Why’ and Making a Decision • Richard Harbridge : http://www.RHarbridge.com Birmingham Sharepoint Users Group March 2012 Andrew Beeson

7. Meet Joe Birmingham Sharepoint Users Group March 2012 Andrew Beeson

8. At Joe’s Company… Birmingham Sharepoint Users Group March 2012 Andrew Beeson

9. Decision Makers don’t have Enough Information Birmingham Sharepoint Users Group March 2012 Andrew Beeson

10. The CFO needs to Reduce Costs Birmingham Sharepoint Users Group March 2012 Andrew Beeson

11. IT Services Struggles to Keep Up Birmingham Sharepoint Users Group March 2012 Andrew Beeson

12. And People Are Having Trouble Finding What They Need Birmingham Sharepoint Users Group March 2012 Andrew Beeson

13. So Joe has an Idea! Birmingham Sharepoint Users Group March 2012 Andrew Beeson

14. Since… Awesome! Birmingham Sharepoint Users Group March 2012 Andrew Beeson

15. And Everyone in Joe’s Company uses Microsoft Office… Birmingham Sharepoint Users Group March 2012 Andrew Beeson

16. SharePoint seems like the Perfect Fit! Birmingham Sharepoint Users Group March 2012 Andrew Beeson

17. Map the needs of the organization to the right technology… Birmingham Sharepoint Users Group March 2012 Andrew Beeson

18. Perform in depth product comparisons and evaluations Birmingham Sharepoint Users Group March 2012 Andrew Beeson

19. Like this one… Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive Birmingham Sharepoint Users Group March 2012 Andrew Beeson

20. This is important as Microsoft alone has a quite a few… • Dynamics AX • Dynamics CRM • Dynamics GP • Dynamics NAV • Dynamics POS • Dynamics RMS • Dynamics SL Birmingham Sharepoint Users Group March 2012 Andrew Beeson

21. It’s Big Ecosystem Birmingham Sharepoint Users Group March 2012 Andrew Beeson

22. It’s not just a feature to feature comparison Birmingham Sharepoint Users Group March 2012 Andrew Beeson

23. So Joe does all that good research and… Birmingham Sharepoint Users Group March 2012 Birmingham Sharepoint Users Group March 2012 Andrew Beeson Andrew Beeson

24. SharePoint is a part of his overall Enterprise Technology Plan Birmingham Sharepoint Users Group March 2012 Andrew Beeson Andrew Beeson

25. The Outcome Within the overall enterprise technology plan, SharePoint meets specific business needs. • Richard Harbridge : http://www.RHarbridge.com Birmingham Sharepoint Users Group March 2012 Andrew Beeson

26. Sharepoint Success Factors Achieving Buy In and Setting Expectations • Richard Harbridge : http://www.RHarbridge.com Birmingham Sharepoint Users Group March 2012 Andrew Beeson

27. Before we begin… Birmingham Sharepoint Users Group March 2012 Andrew Beeson Andrew Beeson

28. Let’s Talk About Perceptions Birmingham Sharepoint Users Group March 2012 Andrew Beeson

30. People See Different Things Birmingham Sharepoint Users Group March 2012 Andrew Beeson

31. Perceptions Impact Motivation Birmingham Sharepoint Users Group March 2012 Andrew Beeson

32. Two Key Groups Must Buy In and Have The Right Expectations IT Services Decision Makers Birmingham Sharepoint Users Group March 2012 Andrew Beeson

33. What is the most important thing to IT Services? Birmingham Sharepoint Users Group March 2012 Andrew Beeson

34. COST OF OWNERSHIP Birmingham Sharepoint Users Group March 2012 Andrew Beeson

35. What are some ways we can convince IT Services? Birmingham Sharepoint Users Group March 2012 Andrew Beeson

36. SharePoint and IT • The Main Point of Implementing SharePoint: • SharePoint eventually allows Business Users to develop and implement business solutions that use technology without IT’s direct involvement. Enable Solutions Birmingham Sharepoint Users Group March 2012 Andrew Beeson

37. SharePoint and IT • Secondary (But Important) Points: • SharePoint’s integration with technologies you already use and it’s extendibility are invaluable. When I Say “SharePoint Integration” You Probably Think Of This... Birmingham Sharepoint Users Group March 2012 Andrew Beeson

38. SharePoint and IT • The Reality: • IT struggles with supporting another technology. Birmingham Sharepoint Users Group March 2012 Andrew Beeson

39. Explain Information Overload Information Information Information Information

40. Explain Platform Benefits Birmingham Sharepoint Users Group March 2012 Andrew Beeson

41. What is the most important thing to Decision Makers? Birmingham Sharepoint Users Group March 2012 Andrew Beeson

42. Add Value To Business Birmingham Sharepoint Users Group March 2012 Andrew Beeson

43. What are some ways we can convince Decision Makers? Birmingham Sharepoint Users Group March 2012 Andrew Beeson

44. Add Value (Decision Makers) • The Biggest Point to Share is: • SharePoint can help achievebusiness objectives by improving productivity, reducing waste, and improving visibility to help drive better decision making. • The Reality: • Business Objectives are often not specific enough to be achievable. • It takes time and investment to reach the point all managers and executives want. Birmingham Sharepoint Users Group March 2012 Andrew Beeson

45. Prioritize and Plan Birmingham Sharepoint Users Group March 2012 Andrew Beeson

46. Map Solutions to Objectives  Direct Relationship Indirect Relationship * Objectives/solutions should be more specific – Example purposes only. Birmingham Sharepoint Users Group March 2012 Andrew Beeson

47. What’s the expectationwe have to set? Birmingham Sharepoint Users Group March 2012 Andrew Beeson

48. It Takes Time Birmingham Sharepoint Users Group March 2012 Andrew Beeson

49. SharePoint Solutions (Evolution) *Super Simplified Birmingham Sharepoint Users Group March 2012 Andrew Beeson

50. The Outcome Joe has achieved momentum and buy in. Joe must carefully manage expectations and maintain the momentum and report against it. • Richard Harbridge : http://www.RHarbridge.com Birmingham Sharepoint Users Group March 2012 Andrew Beeson