1 / 9

Texas Woman’s University

Texas Woman’s University. Special Procurements. What makes these special. Additional steps are required We need supporting documentation Additional time must be allotted Various reasons State compliance Internal controls Standardization Safety. Advertisements for Recruitment.

dix
Download Presentation

Texas Woman’s University

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Texas Woman’s University Special Procurements

  2. What makes these special • Additional steps are required • We need supporting documentation • Additional time must be allotted • Various reasons • State compliance • Internal controls • Standardization • Safety

  3. Advertisements for Recruitment • Must be approved by Human Resources Department • Tear sheets must be sent to A/P with invoices or included in your Pcard supporting documentation

  4. Computer & Related Equipment • Quote must come from OoT • Departments are required to involve OoT and send documentation with requisition in early phases of projects involving: • Information technology service contract purchases • Applications software purchases • Hardware purchases

  5. Food • Food Purchase Justification form is required for all food purchases • Can be found on Procurement Services website under “Forms and Instructions” • Exceptions are food purchased: • Consumption by animals • Research purposes in a lab or classroom

  6. Furniture • Once your department has identified a need, contact Design Services to schedule an appointment to discuss scope and budget • A Project Information Form is required with the requisition • Contact information: sandrus@twu.edu • General Ordering Timeline

  7. Office Supplies • Summus is the preferred vendor • Why • Contract pricing through a cooperative • Rebate program for based on volume • Mentor/Protégé program with Staples • HUB vendor • To obtain a Summus username and password email procure@twu.edu

  8. Public Identity Printing • Business cards, letter head, envelopes • Competitively bid and dually awarded vendors: • Alphagrahics • Marfield • Ordering process: • Requisition • PCard

  9. Promotional Items • The following vendors should be utilized for all promotional orders regardless of the method of purchasing — i.e purchase order and/or procurement card. • Competitively bid and multiple awarded vendors: • CC Creations • Denton Depot • San Bay Studio

More Related