1 / 5

Physical Medicine & Rehabilitation

Physical Medicine & Rehabilitation. Cash Operations Separation of Duties Karen D. Michaels, Principal Auditor 10/22/09. Cardinal Hill Location 2 Coder (CD) 1 Admin Asst. (AA) 1 Admin/Director (AD) Employe e KMSF Procedure

dezso
Download Presentation

Physical Medicine & Rehabilitation

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Physical Medicine & Rehabilitation Cash Operations Separation of Duties Karen D. Michaels, Principal Auditor 10/22/09

  2. Cardinal Hill Location 2 Coder (CD)1 Admin Asst. (AA)1 Admin/Director (AD) • Employee KMSF Procedure • CD&AAOpen Safe verify (1) change fund; (2) Carryover receipts • AAReceives & opens mail; endorses checks (open area/presence of another) • CDEnters mail cash receipts (cash posting) into system • CDTakes In-Person Payments: (1) endorse checks; (2) provide receipt to payer. (open area or presence of another) • CD & AAPerform Daily Cash Reconciliation • AAPrepare Bank Deposit • CD&AADeposit put in safe & Record Deposit onto log (Courier picks up) • CD &AA Cash Out: Verifies: (1) change fund; (2) cash receipts to carry over • CD &AA Put monies from cash out in safe • CD#2 Fee entry into system • CD Payments Posting into system • ADVerifies deposit through system • AD Reconciles monthly cost ledger 2 An Equal Opportunity University

  3. Monitoring & Oversight : Cardinal Hill Location • Employee KMSF Procedure • AD & AAMonitors/tests receipts: receipt in order; voids accounted for • AD & AA Ensures all employees are certified & re-certified in cash handling • AD&AAOpening of mail transpires in “open area” &/or someone is present • AD&AASign is present & apparent “Please ask for a receipt” • AD & AAReview/approve overages/shortages • ADReview Anticipated cash receipts (e.g. budget) to actual • AD & supervisorMonthly cost ledger reconciliation review/approval • AD& AAReview system (e.g. excel for recording & verifying deposits in system • ADCost ledger: reasonable entries • ADTesting: Is process taking place as it should (effective/efficient) • Are transactions handled per procedures • Are deposits timely • Periodically get involved in balancing daily cash receipts • ADListen to, & solicit, feedback from payers • ADMonitor outstanding balances • ADEmployee monitoring: (1) background check; • (2) initial & ongoing training; (3) behavior • AD Pay attention & stay involved • AD Review & update written procedures regularly 3 An Equal Opportunity University

  4. KY Clinic Location 1 PRA32 SA1 Clinic Manager • Employee KMSF Procedure • PRA3 &SA1Open Safe verify (1) change fund; (2) Carryover receipts • SA2Receives & opens mail; endorses checks (open area/presence of another) • PRA3Enters mail cash receipts (cash posting) into system • SA1Takes In-Person Payments: (1) endorse checks; (2) provide receipt to payer • PRA3 & SA1Perform Daily Cash Reconciliation • PRA3Prepare Bank Deposit • PRA3 & SA1 Deposit put in safe & Record Deposit onto log (Courier picks up) • PRA3 & SA1 Cash Out: Verifies: (1) change fund; (2) cash receipts to carry over • PRA3 & SA1Put monies from cash out in safe • SA2orPRA3 Fee Entry into system • PRA3 Post Payments into system • CMVerifies deposit through system • CM Reconciles monthly cost ledger 4 An Equal Opportunity University

  5. Monitoring & Oversight : Cardinal Hill Location • Employee KMSF Procedure • CMMonitors/tests receipts: receipt in order; voids accounted for • CMEnsures all employees are certified & re-certified in cash handling • CM Opening of mail transpires in “open area” &/or someone is present • CM Sign is present & apparent “Please ask for a receipt” • CMReview/approve overages/shortages • CM & ADReview Anticipated cash receipts (e.g. budget) to actual • AD Monthly cost ledger reconciliation review/approval • CM Review system (e.g. excel for recording & verifying deposits in system) • CM & ADCost ledger: reasonable entries • CMTesting: Is process taking place as it should (effective/efficient) • Are transactions handled per procedures • Are deposits timely • Periodically get involved in balancing daily cash receipts • CM & ADListen to, & solicit, feedback from payers • CM & ADMonitor outstanding balances • CMEmployee monitoring: (1) background check; • (2) initial & ongoing training; (3) behavior • CM & AD Pay attention & stay involved • CM & AD Review & update written procedures regularly ) 5 An Equal Opportunity University

More Related