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Optimised Carbon Management 30 th April 2014. Introduction to Carbon Credentials. Professional Services Overview. People, Processes, Technology. O ur industry recognised People are expert in their fields of compliance, carbon, energy and sustainability. .

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slide4

People, Processes, Technology

Our industry recognised People are expert in their fields of compliance, carbon, energy and sustainability.

We develop robust & efficient Processesfor data management and analysis to enable our clients to focus on ‘action’ and ‘improvements’ not data and compliance.

We use Technology for data storage and advanced analytics and visualisation to provide powerful analysis and outputs.

slide5

Where Next For Your Reporting?

Looks at past performance and understands that performance by mining historical data to look for the reasons behind past success or failure.

Predictive analytics answers the question what will happen.

Historical performance data is combined with rules, algorithms, and occasionally external data to determine the probable future outcome of an event or the likelihood of a situation occurring.

This goes beyond predicting future outcomes by also suggesting actions to benefit from the predictions and showing the implications of each decision option.

E.g. you may find that there is a risk that you will not meet your reduction targets because of a few select assets. Therefore we can help identify where and what you need to focus on for specific performance improvement on these identified assets.

slide8

Higher Education Panel

Ola Bankole

Sustainability Manager, Bloomsbury Colleges Group

FabiaJeddere-Fisher

Energy Engineer, The University of the West of England

John Taylor

Senior Energy Engineer, Carbon Credentials

slide12

The Value at Risk

Energy Costs(£)

Carbon Emissions (CO2/m2)

Business as usual

Energy & CarbonPerformance Gap

Carbon Management Optimisation

Time

slide13

The big picture

Data from HESA EMR.

slide14

Carbon Emissions from Energy

5.5%

Data from HESA EMR. Includes 154 HEIs that have submitted returns for four years.

slide15

Average Carbon Emissions from Energy per m2

Differences in metrics

8.2%

Data from HESA EMR. Includes 154 HEIs that have submitted returns for four years.

slide16

CRC Participant Performance

9%

2%

Data from HESA EMR. Includes 154 HEIs that have submitted returns for four years.

slide17

Regional Performance

Average Carbon Emissions per

Square Metre

kgCO2/m2

Data from HESA EMR. Includes 154 HEIs that have submitted returns for four years, of which 26 are in attendance today. Carbon Emissions from Scope 1 & 2

slide18

Regional Performance

Average Carbon Emissions per FTE Staff + Student

tCO2/FTE Staff + Student

Data from HESA EMR. Includes 154 HEIs that have submitted returns for four years, of which 26 are in attendance today. Carbon Emissions from Scope 1 & 2

slide19

Regional Performance

Average Carbon Emissions per

£1m Turnover

tCO2/£1 million

Data from HESA EMR. Includes 154 HEIs that have submitted returns for four years, of which 26 are in attendance today. Carbon Emissions from Scope 1 & 2

slide20

Attendees’ Performance

Carbon Emissions per m2

Overall Carbon Emissions

5.8%

4.2%

Data from HESA EMR. Includes 154 HEIs that have submitted returns for four years, of which 26 are in attendance today.

slide21

Evolution of the CMP

Static

Dynamic & flexible

slide22

Evolution of the CMP

Dynamic & flexible

Scope 1 & 2 only

Scope 1,2 & 3

slide23

Evolution of the CMP

Dynamic & flexible

Scope 1,2 & 3

Absolute Targets

Relative Targets

slide24

Evolution of the CMP

Dynamic & flexible

Scope 1,2 & 3

Relative Targets

HEFCE Controlled

University Driven

slide25

Evolution of the CMP

Dynamic & flexible

Scope 1,2 & 3

Relative Targets

University Driven

Isolated

Context & Collaborative

slide26

Evolution of the CMP

Dynamic & flexible

Scope 1,2 & 3

Relative Targets

University Driven

Context & Collaborative

Technical

Technical & Engaging

slide27

Evolution of the CMP

Dynamic & flexible

Scope 1,2 & 3

Relative Targets

University Driven

Context & Collaborative

Technical & Engaging

Practical

Theoretical

slide28

Evolution of the CMP

Dynamic & flexible

Scope 1,2 & 3

Relative Targets

University Driven

Context & Collaborative

Technical & Engaging

Practical

Bespoke

Standardised

slide29

Evolution of the CMP

Dynamic & flexible

Scope 1,2 & 3

Relative Targets

University Driven

Context & Collaborative

Technical & Engaging

Practical

Bespoke

slide31

Opportunities & Barriers

What could you achieve with an optimised CMP?

  • 3 to 5 answers for each question per table
slide32

Opportunities & Barriers

What could you achieve with an optimised CMP?

What is inhibiting your ability to achieve this?

  • 3 to 5 answers for each question per table
slide33

Opportunities & Barriers

What could you achieve with an optimised CMP?

What is inhibiting your ability to achieve this?

  • 3 to 5 answers for each question per table
  • Weight each answer: 1 (not important) to 7 (very important)
slide34

Higher Education Panel Session:

Ola Bankole

Sustainability Manager, Bloomsbury Colleges Group

FabiaJeddere-Fisher

Energy Engineer, The University of the West of England

John Taylor

Senior Energy Engineer, Carbon Credentials

slide35

FabiaJeddere-Fisher

Energy Engineer, The University of the West of England

aspirations
Aspirations

Existing CMP

  • Originally written in 2006 (Part of Carbon Trust Pilot study)
  • Latest revision April 2012 (to include Scope 3)
  • Owner: Energy Manager
  • Approved by: Head of Facilities

Aspirational CMP

  • Campus specific Annexes to main CMP
  • Senior-level support to secure financing.
  • ‘Carbon road-map’ for each campus using MACC.
engagement
Engagement
  • Utilise existing leadership
  • Get the right timing
  • Involve the right people
go beyond carbon
Go beyond Carbon
  • Outstanding Learning
  • Ready and Able Graduates
  • Research with impact
  • Strategic Partnerships
  • Green Financial Reporting
slide40

Higher Education Panel Session:

Ola Bankole

Sustainability Manager, Bloomsbury Colleges Group

FabiaJeddere-Fisher

Energy Engineer, The University of the West of England

John Taylor

Senior Energy Engineer, Carbon Credentials

slide41

Masterclass:

Measurement

slide42

Measurement and Verification (M&V) Masterclass

  • The focus of this masterclass is to help understand:
  • The principles of measurement and verification
  • Why it’s important to the success of your Carbon Management Plan
  • How to start creating a measurement and verification plan
  • The data collection requirements for effective measurement and verification
  • How to decide if measurement and verification is right for you
slide43

The Principles of Measurement and Verification

M&V involves calculating ‘what would have happened’ without the project

Project implementation during Christmas shutdown

slide44

The Principles of Measurement and Verification

M&V involves calculating ‘what would have happened’ without the project

Change in static variable

Project implementation during Christmas shutdown

slide45

When to apply M&V

  • IPMVP (International Performance Measurement and Verification Protocol) allows flexibility for all project types
  • Strategic view
  • IPMVP option C – measure all parameters and demonstrate overall impact of energy efficiency work
  • Verify performance every 12 months
  • Individual project view
  • IPMVP option A or B isolates a project and defines balance of measurements vs. assumptions
  • Measurement period can be just a few seconds
  • Both involve statistical analysis of historical trends and impacts
slide46

Measurement and Verification in 5 steps

Create a plan

  • What is the project?
  • Who is interested in the project performance?
  • What baseline data is available?
  • What future events or variables might affect performance?
  • Value of M&V at this stage
  • Higher accuracy of calculation
  • Helps assess value
  • Clearer understanding of project risks
slide48

Measurement and Verification in 5 steps

Create a plan

Agree plan with stakeholders

  • Will future finance be dependant on project success?
  • Will success support engagement?
  • Balance cost vs. accuracy
  • Define period and variables
  • Value of M&V at this stage
  • Increased transparency – helps with understanding of risk
slide49

Measurement and Verification in 5 steps

Create a plan

Agree plan with stakeholders

Implement project(s)

  • The plan must be agreed prior to implementation
  • Ensure that the final design and installation includes the necessary monitoring components
  • Value of M&V at this stage
  • Keeps focus on energy savings
  • Reduces risk of poor commissioning
slide50

Measurement and Verification in 5 steps

Create a plan

Agree plan with stakeholders

Implement project(s)

Monitor measurement

  • Through the measurement period, ensure all factors are being recorded
  • Periodically review data flows
  • Value of M&V at this stage
  • Keeps focus on energy savings
  • Provides an early warning of under-performance
  • Reduced risk of data gaps
slide51

Measurement and Verification in 5 steps

Create a plan

Agree plan with stakeholders

Implement project(s)

Monitor measurement

Verify savings and report

  • Use the agreed plan to assess the impact of static factors and consumption drivers
  • Communicate data appropriately with all stakeholders
  • Value of M&V at this stage
  • Provides robust and verifiable feedback to stakeholders
  • Proves savings and stimulates further investment
slide52

Getting started with M&V

  • An optimised CMP should have a clear strategy for M&V
  • Assess historical data available
  • Install metering and monitoring systems
  • Understand short, medium and long term plans for the estate
  • Assess the concerns of stakeholders and what they would consider ‘evidence’ of success
  • Assess the value of utilising an approved process, i.e. IPMVP, or the draft ISO 50015
slide53

Masterclass:

Funding your Carbon Management Plan

slide54

Funding the CMP

My main challenge in delivering the Carbon Management Plan is lack of available funding…

My Finance Director wont sign the cheques.

I need low risk projects and plans to invest in that will deliver good cash-flows, a strong Return on Investment & Net Present Value

CMP

£££

slide55

Challenges and Questions to consider

Fund the project or plan?

FD or VC?

Turning KWh & CO2 into Financial Language

Delivering a low risk investment

Tightening Budgets

Justifying the Investment – M&V

Internal & External Financial Opportunities

slide56

The Value at Risk

Energy Costs(£)

Carbon Emissions (CO2/m2)

Business as usual

Energy & CarbonPerformance Gap

Carbon Management Optimisation

Time

slide58

Building the Business Case

15 Year NPV sensitivity analysis

slide59

Funding the plan, not the project

Total CapEx:

£15.9m

Total Annual Cost Saving:

£3.6m

15 Year NPV:

£30.1m

Internal Rate of Return:

26%

Simple Payback:

4.4 years

Carbon Saving:

20.4%

slide60

Finding the best investment source

Internal funding routes

Energy Service Companies (ESCOs)

Technology Suppliers

HE specific funding routes

On-balance sheet funding options

Off-balance sheet funding options

slide61

Getting your plan funded

1. Start with the end in mind

2. Speak to your funder in language they understand

3. Fund strategically as well as on a project basis

slide63

Agenda

What are Scope 3 emissions?

What are HEFCE’s Scope 3 requirements?

How will this affect my University?

What does best practice look like?

slide65

What are HEFCE’s Scope 3 Requirements?

  • “Carbon management strategies and plans: A guide to good practice”
  • HEFCE 2010/02 (Updated September 2010)
  • “Institutions are encouraged to measure a baseline for scope 3 emissions and in the longer term we will expect these to be included”
  • Essentially, Scope 3 emissions management and reporting was considered optional…
slide66

What are HEFCE’s Scope 3 Requirements?

  • “Reducing Carbon Emissions: Frequently Asked Questions”
  • www.hefce.ac.uk (Updated June 2012)
  • “From 2012-13 there will be provision in Estates Management Statistics (EMS) for the calculation of all Scope 3 emissions ”
  • “All institutions are required to have a carbon management plan (CMP) that contains…an implementation plan to achieve carbon emission reductions in scopes 1, 2 and 3 including timescales and resources”
  • “HEFCE expects carbon management plans to include arrangements for managing scope 3 emissions”
slide67

What are HEFCE’s Scope 3 Requirements?

Source: HEFCE.ac.uk “Reducing Carbon Emissions FAQ”

slide68

How will I be affected?

  • Consider how this will change your current:
      • Carbon reduction strategy
      • Carbon Management Plan
      • Measurement techniques and methodology
      • Data management systems
      • Policies, processes and procedures
      • Allocation of roles and responsibilities
      • Baseline and target
      • Internal/external communications
  • Also: “Carbon requirements under any future Capital Investment Framework are expected to be more demanding”
slide69

What does best practice look like?

  • In our engagement with HEIs, the following key issues have been encountered:
    • Institutions are not regularly reporting publicly on progress towards targets
    • Institutions are using the most convenient or established method of measurement, even when more accurate techniques exist
    • Institutions are not accounting in full for Scope 1 and 2 GHG sources, and are unable to provide justify the choice of boundary for their CMP
    • Limited evidence is usually available to support GHG assertions, particularly baseline emissions
    • Limited information management system documentation is available
    • Typically no evidence of control procedures in place to ensure accuracy and integrity of data
  • Successful carbon management planning relies on the effective quantification, monitoring, reporting and auditing of organisational GHG emissions
slide70

What does best practice look like?

Case Study: Water

Took a strategic approach to measurement and monitoring through AMR:

  • Monitor usage against reduction targets
  • Bill validation
  • Calculate emissions from water supply and wastewater treatment
  • Unforeseen benefits :
    • Leaks identified immediately using alarms
    • Related damage to property significantly limited
    • Rebate entitlements
slide71

What does best practice look like?

Case Study: Waste

Realised that MI and potential recycling rates were as important as cost:

  • 8 lots - each subject to a pay-by-weight stipulation
  • Several responses received for multiple lots, each offering pay-by-weight systems
  • Waste audits internally 3 times a year
  • Benefits:
    • Detailed composition and weight data for all waste streams
    • Engaged students and staff
    • Provides a means of identifying and prioritising waste reduction and recycling strategies and provides strong evidence to support business cases.
slide72

What does best practice look like?

Case Study: Staff Commuting

Case Study: Business Travel

All business travel by rail and air now purchased centrally by a dedicated travel management company

Corresponding emissions included in monthly MI pack

Included requirement in tender and externally audited calculation methods used

Now understand size of problem and can prioritise efforts

  • Staff travel-to-work survey for one week each October
  • In 2010, the response rate was 16% of all staff
  • Survey analysis includes calculating the emissions generated by respondents’ travel.
  • Results are then extrapolated across all staff
slide74

Challenge

“A lot of organisations have sustainability policies, but struggle to bring them to life”

“Only 1 in 20 of large organisations are taking full advantage of sustainability”

“70% of all change initiatives fail”

Chartered Institute of Personnel & Development

slide75

The Carbon Management Journey

Where are you?

Full benefits

Consciously Carbon Reducing

One-to-One Engagement

Unconsciously Carbon Reducing

Ownership &

Business as Usual

Carbon Management Planning Journey

Carbon Reduction

Consciously Carbon Inefficient

Internal Comms & Awareness

Unconsciously Carbon Inefficient

Consciousness

slide77

Develop a CMP that has Stakeholder Buy-in

Council / Governing Body

Senior Management Team

Facilities

Estates

Academics

External Relations / Comms

Students

Administrative Staff

Carbon Group

Finance

slide78

Develop a CMP that has Stakeholder Buy-in

1. Develop a CMP that has stakeholder buy-in

  • Assess how their role influences and impacts carbon efficiency
  • Identify opportunities for involvement and contribution
  • Understand stakeholder challenges and priorities
  • Align plan with their objectives and needs
slide79

Develop a CMP that has Stakeholder Buy-in

Council / Governing Body

Senior Management Team

Facilities

Estates

Academics

External Relations / Comms

Students

Administrative Staff

Carbon Group

Finance

slide80

Use the CMP to Engage & Drive Change

Council / Governing Body

Senior Management Team

Facilities

Estates

Academics

External Relations / Comms

Students

Administrative Staff

Carbon Group

Finance

slide81

Use the CMP to Engage & Drive Change

2. Use the CMP as a tool to engage stakeholders and drive change:

  • Acts as a communications tool
  • Establishes governance structure
  • Defines project management and reporting framework
  • Informs approaches to direct engagement
  • Supports on-going communication and performance reporting
slide82

Bringing Your CMP to Life: Two Objectives

What has and hasn’t worked for you?

slide83

Stakeholder Mapping

GROUP 1

Estates

Facilities

Senior Management Team

Carbon Group

Impact on carbon emissions

Finance

Students

GROUP 3

GROUP 2

Administrative Staff

External Relations / Comms

Council / Governing Body

Academics

Influence on other people

slide85

How to Maintain Momentum?

  • Direct Engagement >>> Groups or individuals to create momentum
  • Governance >>> Generating accountability and supporting momentum
  • Project Management >>> Maintaining momentum
  • Broadcast Communications >>> All stakeholders to inform & motivate
slide87

Carbon Management Diagnostic

SWOT analysis of current Carbon Management Plan

Benchmarking against best practice across five key areas

Stakeholder mapping exercise

High-level historic data analysis

Gap analysis with CMP Optimisation Roadmap

Presentation of Diagnostic within stakeholder workshop

slide88

Thank you – please fill in the Feedback Form

  • Do you have an interest in…
  • CMP Diagnostic
  • CMP Update
  • Data Management
  • Analytics & Reporting
  • CRC Reporting / Phase 2
  • EPIP (Energy Performance Improvement Programme)