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IT Briefing

IT Briefing. May 2006. IT Briefing Agenda 5/18/06. Quick Updates Database Service Offerings Identity Management Email Strategy Update eResearch Details NetCom Q&A. Karen Jenkins Mark Parten John Ellis John Ellis John Wilson Paul Petersen. Updates.

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IT Briefing

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  1. IT Briefing May 2006

  2. IT Briefing Agenda 5/18/06 • Quick Updates • Database Service Offerings • Identity Management • Email Strategy Update • eResearch Details • NetCom Q&A • Karen Jenkins • Mark Parten • John Ellis • John Ellis • John Wilson • Paul Petersen

  3. Updates • CTS – Open position for an Application Developer / Analyst IV • Web hosting, infrastructure, system administration • To participate in requirements and testing of new web infrastructure: • ci-webcomm@listserv.cc.emory.edu • Symantec Gold Support $840 / add. Contact • Contact Jay Flanagan (jflanag@emory.edu) • Incorporating optional login to “favorites” • Introductions?

  4. AAIT Database Service Offerings Mark Parten

  5. IdM Project Update John Ellis

  6. IdM Project Update • IdM Core Project Team: AAIT, EHC IS, and NetCom representatives • The Burton Group has been retained to assist in the evaluation of solutions. • RFI currently being developed • Input needed: requesting input suggestions for ITPC today (look for Tech Talks in the near future)

  7. IdM: tentative schedule • June: present non-technical RFI to solution providers • July: begin technical evaluation of 2 solution providers, including a proof of concept. • August: present Level 1 proposal to IT Governance Your input needed: requirements and use cases, especially for the technical evaluation and proof of concept phases

  8. ? Questions IdM

  9. Email Strategy Update (ESU) John Ellis

  10. Email Strategy Update (ESU) • Recap of December IT Briefing: • LearnLink for students (optional for faculty/staff) • Exchange for faculty/staff (full client features recommended for administrative staff; option to use a wide variety of clients also (http, imap, pop).

  11. ESU: IT Governance I • June-July 2006: Level 1 proposal • Infrastructure cost estimates • Policy recommendations • Core requirements • Tentative schedule • Seeking approval of policies and strategic direction

  12. ESU: IT Governance II • August-September 2006: Level 2 proposal (assuming approval of Level 1 proposal) • Refined requirements • Design for infrastructure • Detailed migration plan • Costs based upon full design, refined requirements, and vendor quotations

  13. ESU: Potential implementation phases • Fall 2006: • EX: enhance infrastructure for current environment to support up to 6,000 accounts • LL: implement policy as approved by IT Governance • 2006-7 academic year: • EX: continue soft roll-out of 2003. • EX: add early adopters to 2007. • Fall 2007: full deployment of LL and EX strategic direction

  14. ESU: We need your input • Tech Talks: first one, June 7, 1-3pm, NDB 225 Kennesaw • Potential issues: • Migration: how, when, how much assistance will you need? • Training: how, when, how much, of what kind? • Understanding: business requirements and practices of your clients, current and future needs, special use cases, etc. • Policies!

  15. ESU: We invite your participation • Exchange 2007 Rapid Deployment Program: Emory is now part of this program! • July 19 - September 1: we invite you to participate in Beta2 deployment of Exchange, Office 2007, Unified Messaging, Smart Phones • 2006-2007 academic year: continued testing/usage of Exchange 2007+ (RTM expected in January). • Fall 2007: full roll-out of Exchange on Exchange 2007

  16. ? Questions Email

  17. eResearch John Wilson

  18. Agenda • What is eResearch? • Benefits of eResearch • Project Timeline • Training Opportunities • Open lab schedule • Support model • Questions

  19. What is eResearch? Our vision is for eResearch to streamline research submissions and processing at Emory University. • eResearch is a Web-based system for submission, workflow, approval and management of research information. • Initially, the system will be used for NEW research studies involving human subjects. • The system will assist the University in standardizing the method in which human research studies are submitted, processed and reviewed. • The system will be a tool to facilitate compliance with relevant government regulations and to bring transparency to the application review process.

  20. Application Overview eResearch at Emory will automate and streamline the current workflow. Future State with eResearch at Emory Current Condition • Web browser-based submission of protocols • Secure access for authorized users • System customizable workflow routing, approval, and documentation processes • Virtual document storage • Centralized meeting management tools and email notifications • Improved information sharing across committees; e.g. OSP, EHSO, COI etc. • Online real-time 24x7 system access for protocol management • Paper based submission of protocols makes for a cumbersome review process • High cost associated with document duplication and shipping • Redundant requests for protocol status • Manual workflow management processes has a potential audit trail risk • Limited scale with current desktop database repository

  21. Project Timeline We are targeting early summer 2006 to implement the eIRB module for new study submissions. Once a new study has been submitted, all subsequent activities related to that study will be done in the application. Apr ’06 May ’06 Jun ’06 Jul ’06 Aug ’06 Sept ’06 Oct ’06 eResearch Intro Presentations Alpha Testing IRB Staff Training Paper Studies No Longer Accepted: July 5, 2006 Research Community Training Open Lab Sessions eResearch eIRB module Go-Live: June 5,2006 New Study Paper Submissions New Study Electronic Submissions Continuing Review Paper Submissions Continuing Review Electronic Submissions

  22. IRB Home Page Training/Open Lab eResearch training site Training Opportunities Starting in May, various resources for training will be available. • Downloads Available: On-line Training Slides, Open lab schedules, quick reference guides and user manuals • A workshop lab will be open during specified times for hands on training as well as guidance without formal instruction. • The eResearch training site will be available for users to practice on their own. Information to access the site will be available from the IRB website

  23. Training/Open Lab Open Lab Training Schedule Starting in May, various resources for training will be available. • A workshop lab will be open during specified times – • The 1st hour will be instructor led training, The 2nd hour will be an open lab • Monday 4:00 PM – 6:00 PM • Thursday 8:00 AM – 10:00 AM • Friday 11:00 AM – 1:00 PM Registration will be requiredTo schedule group training, contact the IRB

  24. Support Information Questions Support Model • Additional Resources • IRB Office • IRB Home Page • AAIT Web page • Launch email • System Availability • 24/7 • Types of support • System Technical Support • 24/7 • IRB Process support • Extended business hours • Help Desk • Healthcare users 8-HELP • University users 7-7777

  25. ? Questions eResearch

  26. Contact Information eResearch@emory.edu Project Team: Tanya Sudia Robinson PhD Director, IRB/IACUC Office John B Wilson Jr. MBA/PMP Project Manager, AAIT Christine Gomez Sr. Desktop Consultant, IRB/IACUC Office

  27. NetCom Update Paul Petersen

  28. Agenda • Review Project Status • Questions

  29. Backbone Router & Firewall Timelines

  30. Data Center & Wireless Timelines

  31. ? Questions NetCom

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