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DIVISION II TRANSFERS

DIVISION II TRANSFERS

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DIVISION II TRANSFERS

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  1. DIVISION II TRANSFERS Presented by: Andy Louthain and Jess Rigler

  2. Overview • Transfer Status • 2-4 Transfers • 4-4 Transfers • Multiple Two-Year and Four-Year Transfers • Other Considerations

  3. Who is Considered a Transfer? • Bylaw 14.5.2 • Full-time student and attends a class; • Reported for a regular squad practice; • Participates in countable athletically related activities even though they are enrolled part time; • Student-athlete receives athletic aid while enrolled in a summer term or summer school.

  4. Other Conditions Affecting Transfer Status • Regular student enrolled full time at night school. • Attendance at a branch school: • With no athletics and previously enrolled elsewhere; and • With athletics and transfer to a school other than parent school.

  5. Conditions Not Constituting Transfer • Summer school, extension courses or night school. • Branch school: • With no athletics; or • With athletics and transfer to parent school. • Second campus of institution. • Academic exchange program.

  6. Case Study - Bill • Bill has spent five full-time semesters at junior college “A” and was a qualifier coming out of high school. • Has only been enrolled full time at junior college “A”. • Does not have an Associate of Arts degree. • Has 58 transferable-degree credits with a 2.010 in those transferable credits. • What are the first two questions we need to ask about Bill?

  7. Case Study- Bill • Was Bill a qualifier? • Yes. • Has Bill been enrolled at a four-year institution previously? • No. • The answers to those questions will determine if we must follow the legislation in Bylaw 14.5.4.1 or 14.5.4.2. • Bill has only been enrolled at a junior college as a full-time student and was a qualifier; therefore, we can use 14.5.4.1.

  8. Bylaw 14.5.4 • General Rule-Residence Requirement. • All 2-4 transfers must serve a year in residence. • Unless they meet the 2-4 transfer requirements.

  9. Case Study - Bill • Bylaw 14.5.4.1 • Must spend at least one semester or one quarter full time; • Must have 12-semester or 12-quarter hours of transferable-degree credit for each term of full-time attendance; • Cumulative grade-point average of 2.000*. * Remember the grade-point average is based on the total courses that would have transferred and not just those that did transfer to your institution.

  10. Case Study - Bill • Bill spent five semesters full time and has 58 transferable credits. Bill does not average 12 hours per term. • Bill does not meet the legislation in Bylaw 14.5.4.1. • Can Bill be reviewed under Bylaw 14.5.4.2? • Yes, but why? • Qualifier.

  11. Case Study - Bill • What if Bill did not meet the legislation in either Bylaw 14.5.4.1 or 14.5.4.2? • Year in Residence. • Bill enrolls at our institution full time for two semesters and completes the following credits: • Fall - enrolls in 14 credits and completes 12. • Spring - enrolls in 12 credits and completes nine. • Did Bill fulfill the year in residence requirement? • Yes.

  12. Year in Residence – Bylaw 14.5.1.1 • In order to satisfy a year in residence requirement a student-athlete must: • Enroll in and complete a minimum full-time program for two semesters or three quarters; OR • Enroll in a minimum full-time program for two semesters or three quarters and pass a number of hours equal to the sum total of the minimum load of each of the required terms.

  13. Important to Remember • Coaches and student-athletes may refer to the year in residence as the “sitting out” period. • The year in residence must be completed at the certifying institution.

  14. Case Study - Cindy • Graduated high school in 2008 as a partial qualifier. • Practiced during the summer of 2008 with a women’s tennis team at a two-year college and never played again. • Enrolled full time at junior college “A” for the following terms: spring 2009, fall 2009, spring 2010. • Has not earned her Associate of Arts degree. • Cindy has 30 hours of transferable-degree credit.

  15. Case Study - Cindy • Is Cindy eligible if she transfers to our institution? • What questions do we need to ask? • Is Cindy subject to the transfer rules? • Yes, meets one of the conditions affecting transfer status. • Was Cindy a qualifier? • No. • What bylaw do we apply? • Bylaw 14.5.4.2.

  16. Case Study - Cindy • Bylaw 14.5.4.2. • Must be enrolled in two full-time semesters or three full-time quarters; • Must satisfy one of the following: • Graduate from the two-year college; OR • Complete an average of 12-semester or 12-quarter hours of transferable-degree credit.

  17. Case Study - Cindy • Has Cindy spent at least two full-time semesters? • Yes, she spent three full-time terms. • Has she done one of the following? • Graduated? • No • 12 hours per term of transferable credit? • No, she only has 30 hours of transferable-degree credit. • Was enrolled for three full-time terms and needs 36 hours.

  18. Case Study - Cindy • What other options are available to Cindy? • What about an exception or waiver? • Discontinued/Nonsponsored Sport Exception? • Nonrecruited Student Exception? • Return to Original Institution Exception? • Two-Year Nonparticipation Exception?

  19. Exceptions for Two-Year College Transfers • Discontinued/Nonsponsored Sport Exception. • Original two-year college dropped the sport; OR • Never sponsored the sport on the intercollegiate level while the student-athlete was in attendance. • Cindy does not qualify for this exception.

  20. Exceptions for Two-Year College Transfers • Nonrecruited Student Exception. • Student was not recruited per Bylaw 13.02.10.1 by the certifying institution; • Student-athlete has not received athletically related financial assistance; • Student-athlete has not competed for any previous institution and has not participated in countable athletically related activities past a 14 consecutive day period. • Does Cindy qualify for this exception?

  21. Exceptions for Two-Year College Transfers • Return to Original Institution Exception. • Student returns to four-year college from which he/she transferred to the two-year college. • Cindy has never been to our school previously.

  22. Exceptions for Two-Year College Transfers • Two-Year Nonparticipation Exception. • Has not competed; • Consecutive two-year period the student-athlete has not engaged in countable athletically related activities beyond a 14-day period; OR • Has not participated in organized noncollegiate amateur competition while enrolled as a full-time student. • I think we may have a winner…however,

  23. Case Study - Cindy • Cindy was not a qualifier coming out of high school. • Bylaw 14.5.4.5 says that an individual who was a partial or nonqualifier cannot use any of the exceptions in that bylaw. • Cindy will have to serve a year in residence.

  24. Additional 2-4 Transfer Regulations • Previous Enrollment at Two-Year Institution. • Bylaw 14.5.4.4.1. • Credit earned at four-year institution. • Hours can be used provided: • Hours accepted by two-year institution; OR • Prior approval granted by two-year institution. • Bylaw 14.5.4.4.2.

  25. Additional 2-4 Transfer Regulations • Determination of Transferable-Degree Credit. • Unacceptable grade. • Calculation of grade-point average. • Bylaw 14.5.4.4.3. • Academic Degree. • Associates or equivalent degree. • Bylaw 14.5.4.4.4.

  26. Additional 2-4 Transfer Regulations • Transfer to four-year institution prior to completion of requirements. • Bylaw 14.5.4.4.5. • Participation prior to certification. • Maximum of 45 days of practice • Bylaw 14.5.4.4.6. • Competition in year of transfer • Bylaw 14.5.4.4.7.

  27. Progress-Toward-Degree Considerations Six-Hour Rule: • Applicable to transfer student-athletes. • Hours must be transferable.

  28. Progress-Toward-Degree Considerations • If student-athlete does not meet progress-toward-degree requirements then he or she may not compete during first term in residence unless: • Meets the two-year nonparticipation exception [Bylaw 14.4.3.4-(e)]; or • A progress-toward-degree waiver is granted. • May meet six-hour rule after one term at certifying institution.

  29. Case Study - Darren • Darren attended an NAIA institution for one semester as a full-time student prior to transferring to the Division II institution. • Darren’s NAIA institution dropped basketball while he was in attendance. • Darren attends another Division II institution full time and has been full time for four semesters. • He has expressed interest in transferring to our institution. • Darren has used one season of competition in basketball at the Division II institution.

  30. Case Study - Darren • What is the first thing we need to have from Darren? • Permission to contact. • No contact is permitted until previous four-year institution grants permission in writing. • Permission to contact is not necessary if transferring from a non-NCAA or non-NAIA four-year institution.

  31. Case Study - Darren • What if permission is never granted? • Second institution cannot: • Encourage the transfer; • Provide athletically related financial aid for one full academic year. • Bylaw 13.1.1.2.

  32. Permission to Contact - Hearing Opportunity - Bylaw 13.1.1.2.1 • If permission is denied, institution must inform the student-athlete of the right to a hearing. • Within 14 days of written request of student-athlete. • Panel must be made up of nonathletics personnel. • Must provide a copy of the policies and procedures for conducting such a hearing. • Include a deadline by which the student-athlete must request a hearing. • Hearing must be held within 30 days of request.

  33. Case Study - Darren • Assuming we receive permission to contact what is our next step? • General Rule-Residence Requirement. • Four-year college transfers must serve a year in residency unless they meet one of the four-year college transfer exceptions.

  34. Case Study - Darren • Can Darren use an exception to the residency requirement? • Student-athlete must be a qualifier to use a transfer exception during his/her first year in college. • All other student-athletes may use a transfer exception provided they do not have an unfulfilled residency requirement.

  35. Bylaw 14.5.5.3 • Exceptions and Waivers. • Discontinued/Nonsponsored Sport Exception. • Two-Year Nonparticipation Exception. • Return to Original Institution without Participation. • Nonrecruited Student Exception. • One-time Transfer Exception.

  36. Bylaw 14.5.5.3.6 • Discontinued/Nonsponsored Sport Exception. • Original four-year institution dropped the sport; OR • Original four-year institution never sponsored the sport on the intercollegiate level while the student was in attendance. • “Original institution” refers to institution student attended immediately prior to transferring to certifying institution. • However, the student could not have been enrolled at another institution that offered the sport in question.

  37. Bylaw 14.5.5.3.7 • Two-Year Nonparticipation Exception. • Has not competed or participated in countable athletically related activities for a consecutive two year period; • Has not participated in organized noncollegiate amateur competition while enrolled as a full-time student.

  38. Bylaw 14.5.5.3.8 • Return to Original Institution Exception. • Student-athlete enrolls at a second four-year institution; • Does not compete or participate in countable athletically related activities beyond a 14 consecutive calendar day period; • Returns to the student-athlete’s original institution.

  39. Bylaw 14.5.5.3.9 • Nonrecruited Student Exception. • Student-athlete was not recruited by the certifying institution per Bylaw 13.02.10.1; • Student-athlete has not received any athletically related financial assistance; and • Student-athlete has not participated in countable athletically related activities beyond a 14 consecutive day period.

  40. Bylaw 14.5.5.3.10 • One-time Transfer Exception. • Student-athlete has not previously transferred from a four-year institution. • Must be in good academic standing and meeting progress-toward-degree requirements at his/her previous four-year institution at the time of transfer. • Previous institution stipulates in writing that it has no objection to the student-athlete participating right away. • If only one season of competition remaining, student-athlete must transfer 12-semester or 12-quarter hours for every full-time term.

  41. Case Study - Darren • What type of transfer is Darren? • 4-4-4. • Is there an exception that Darren might meet? • What about the one-time transfer exception? • Even though he is a 4-4-4 transfer his original institution dropped basketball and therefore Darren is still eligible to use the one-time transfer exception.

  42. 4-4 Transfers Practice and Aid • One academic year of attendance at a four-year institution. • May practice and receive athletics aid regardless of qualification status at the time of initial full-time enrollment. • Bylaw 14.5.5.1.1. • Less than one academic year of attendance at a four-year institution. • Qualification status at the time of initial full-time enrollment governs whether or not the student-athlete may practice and receive athletics aid. • Bylaw 14.5.5.1.2.

  43. Case Study - Nancy • Nancy enrolled in junior college “A” for two full-time semesters after graduating from high school. • Nancy then enrolled for two full-time semesters at a four-year institution. • Nancy enrolled at junior college “B” for one semester as a full-time student and now wants to transfer to our institution. • Nancy was a partial qualifier. • Nancy has earned an Associate of Arts degree from junior college “B”.

  44. Case Study - Nancy • Nancy is a 2-4-2-4 transfer. • Since she was enrolled as a full-time student at junior college “B” we have to treat her as a 2-4 transfer. • Since she was not a qualifier coming out of high school which bylaw do we need to review? • Bylaw 14.5.4.2, but why? • She was not a qualifier. • She was previously enrolled at a four-year institution.

  45. Case Study - Nancy • Does Nancy meet Bylaw 14.5.4.2? • Student-athlete has attended the two-year college as a full-time student for at least two semesters; • Nancy has three full-time semesters between her two junior colleges. • Student-athlete has graduated from the two-year college; OR • Nancy does have an Associate of Arts from junior college “B”. • Student-athlete has an average of 12-semester or 12-quarter hours of transferable-degree credit for every full-time term. • Doesn’t matter because she has an Associate of Arts, right?

  46. Bylaw 14.5.4.2.1 • “Line in the sand.” • Student-athlete can only use full-time terms, transferable-degree credit and degrees earned since their enrollment at the four-year institution. • Since Nancy enrolled full time at the previous four-year institution, she cannot use any of the terms or credits from junior college “A” to meet the two-year transfer legislation.

  47. Case Study - Nancy • Since her attendance at the four-year institution she has only spent one term as a full-time student at a two-year college. • Nancy does not meet the requirement of having to spend two full-time semesters in residence. • Nancy will have to serve a year in residence. • Can she practice and receive athletics aid? • Yes, she was a partial qualifier.

  48. Waiver Options • Important to remember that the Committee for Legislative Relief (CLR) has jurisdiction in Bylaw 14.5.

  49. Progress-Toward-Degree Considerations Six-Hour Rule: • Applicable to transfer student-athletes. • Hours must be transferable.

  50. Progress-Toward-Degree Considerations • If student-athlete does not meet progress-toward-degree requirements then he or she may not compete during first term in residence unless: • Meets the two-year nonparticipation exception [Bylaw 14.4.3.4-(e)]; or • A progress-toward-degree waiver is granted. • May meet six-hour rule after one term at certifying institution.