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STATE OF CONNECTICUT Core-CT Project - PowerPoint PPT Presentation


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STATE OF CONNECTICUT Core-CT Project. Financials User Group Meeting January/February 2004. AR Topics Transfer Invoices Payment Predictor Items w/ Multiple Accounting Lines Unposting Items & Payments Unpost Direct Journals Grant Transfers. GL Topics – Budget vs. Actuals

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STATE OF CONNECTICUT Core-CT Project


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    1. STATE OF CONNECTICUTCore-CT Project Financials User Group MeetingJanuary/February 2004

    2. AR Topics Transfer Invoices Payment Predictor Items w/ Multiple Accounting Lines Unposting Items & Payments Unpost Direct Journals Grant Transfers GL Topics – Budget vs. Actuals Commitment Control Spreadsheet Journals Agenda Intro to Production Support • Financial Reporting

    3. Accounts Receivable • Transfer Invoices • Payment Predictor • Items with Multiple Accounting Lines • Unposting Items and Payments • Unposting Direct Journals • Grant Transfers

    4. Transfer Invoices 123456 BecomesItem ID #

    5. Transfer Invoices TransferInvoice# 123456

    6. Payment Predictor Detail Report

    7. Payment Predictor Detail Report

    8. Items with Multiple Account Code Distributions

    9. Items with Multiple Account Code Distributions

    10. Items with Multiple Account Code Distributions

    11. Items with Multiple Account Code Distributions

    12. Items with Multiple Account Code Distributions

    13. Items with Multiple Account Code Distributions

    14. Receivable Item and Payment – Did it post to GL?

    15. Receivable Item and Payment – Did it post to GL?

    16. Receivable Item and Payment – Did it post to GL?

    17. Direct Journal Deposits – Did it post to the GL?

    18. Direct Journal Deposits – Did it post to the GL?

    19. Direct Journal Deposits – Did it Post to the Budget Ledger?

    20. Direct Journal Deposits – Did it Post to the Budget Ledger?

    21. Direct Journal Deposits – Did it Post to the Budget Ledger?

    22. When do I Unpost Items ? 32

    23. Unposting Items

    24. Unposting Items

    25. Has Payment Been Applied ? 32

    26. Has Payment Been Applied ? 32

    27. Unpost Payments

    28. Unpost Payments

    29. Unpost Payments

    30. Research Payments

    31. Research Payments

    32. Research Payments

    33. Research Payments

    34. Research Payments

    35. Research Items from Payments

    36. Unpost Items – Entering a Credit

    37. Unpost Items – Entering a Credit

    38. AR Reports http://www.core-ct.state.ct.us/user/finjobaids/docs/ar_reports.doc

    39. Federal Receivables • Authorized by OPM • http://www.osc.state.ct.us/memoarchives2/97memos/memo9751.htm • Based on a Grant Award from a Federal Agency • Required Budgets – KK_APPROP, ALLOT, AGY 1 or 2, PRJ 1, 2 or 3 • Funding – drawdowns to reimburse expenses already incurred • Receivable – for the amount of the drawdown only • Deposit – build a worksheet to apply the payment to the open item

    40. Advance Funded Grants • Awarded directly to the agency • http://www.osc.state.ct.us/memoarchives2/97memos/memo9751.htm • Based on a Grant Award from a Public or Private Agency • Required Budgets – • KK_APPROP, ALLOT, ASSOC_REV • AGY 1 or 2, PRJ 1, 2 or 3 • Funding – drawdowns, check, or EFT in the amount of the grant • Receivable – for the amount of the drawdowns, check, or EFT only • Deposit – build a worksheet to apply the payment to the open item

    41. Grant Transfers • Authorized by OPM • Based on a Grant Award from a Federal Agency • Required Budgets – KK_APPROP, ALLOT, AGY 1 or 2, PRJ 1, 2 or 3 • Funding – B-107 vs. Transfer Invoice (CO-608) • Receivable – for the amount of the installment payment only • Deposit – Payment Predictor vs. Build a Payment Worksheet

    42. Accounts Receivable ANY QUESTIONS?

    43. Downloading the Presentation

    44. Downloading the Presentation

    45. Downloading the Presentation

    46. BREAK

    47. Production Support • Keep Core-CT Up and Running • Provide training to End-Users • Monitor the system for problems – both system and user errors • Implement delayed functionality of Phase 1 modules • Coordinate and disseminate business process decisions