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Day 3 – Session: 2

Day 3 – Session: 2. Session Title : Preparation of Statement Nos. 18, and 19. . Session Overview. In this session, we will discuss about the preparation of the statements Nos. 18 and 19. . Learning Objective.

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Day 3 – Session: 2

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  1. Day 3 – Session: 2 • Session Title: • Preparation of Statement Nos. 18, and 19.

  2. Session Overview • In this session, we will discuss about the preparation of the statements Nos. 18 and 19.

  3. Learning Objective • By the end of the session, we will be enlightened with the preparation of the statements Nos. 18 and 19. Additional checks prescribed by the Headquarters for these two statements will be discussed. (Chapter 2 of MSO (A&E) – Vo. II)

  4. Statement No.18 - Detailed statement of loans and advances by Government. • This statement indicates details of Loans and Advances made by Government together giving the opening balance and closing balance together with receipts and disbursements during the year. The interest received by the Government is also exhibited major head-wise. The figures given in this statement should agree with those given in Statement No.5. • The details of loans are institution–wise where the balances are more than 25 lakh will be shown separately and all less than 25 lakh will be clubbed as other items. • Format: Figures to be depicted in thousands of rupees.

  5. Additional checks to be exercised on “Statement No. 18” as prescribed by the Headquarters Office. • (1) Details of loans and Advances by State government are shown minor head wise. The individual loans and advances may be mentioned only when the balances at the end of the year exceed Rs. 25 lakh. The other items are included in lump against the head “other loans”. • The figures in this statement should exclude expenditure met from advances from Contingency Fund but not recouped to the Fund before the close of the year. But the figures should include expenditure met of advances taken during the previous year(s) and recouped to the Fund during the current year. Suitable footnotes may be added to explain this position.

  6. Additional checks to be exercised on “Statement No. 18” as prescribed by the Headquarters Office (contd..) • The opening balance shown in this statement should tally with closing balance of the previous year. • The Adverse Balances should be explained suitably. • The amount of interest received and credited to revenue shown in the statement should be tallied with figures shown under different minor heads below major head 0049-“Interest Receipts” in statement No. 11. • The major head wise totals should tally with totals appearing in statement No. 16. The sector-wise and grand totals should agree with totals appearing in statement No.5. • At the end of this statement details of loans advances during the year for “Plan” purposes needs to be included.

  7. Statement No.19 - Details statement of earmarked balances. • Theparticulars of earmarked balances relating to Reserve Funds and also the investments made from out of these balances are indicated in this statement. • The statement consists of ‘A’ - Sinking Funds & ‘B’ - Other Funds. • Format: Figures are in thousands of rupees.

  8. Additional checks to be exercised on “Statement No. 19” as communicated by Headquarters Office • Include as annexure to Statement No. 19 (i) Sinking Fund for amortization of loans and (ii) Sinking Fund for depreciation of loans. Also, include a statement of Sinking Fund Investment Account. • The “total” figure in the investment columns (for both opening and closing balances) of this statement should tally with the figure shown against investments of Earmarked Funds (both opening and closing balance) in statement No. 7. • The major head wise figures shown in this statement should tally with the corresponding major head wise figures appearing in statement No. 16.

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