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VPA Quarterly “ Howgozit ”

The Q2 2010 report outlines key metrics for assessing operational effectiveness from July to December 2009. It emphasizes the importance of evaluation in continuous improvement processes, guided by Vince Lombardi's proverb on measuring success. The report identifies areas needing training, guidance, or process improvements, and presents data for annual program review. It includes details on staffing levels, budget expenditures, and initiatives aimed at enhancing service delivery. Overall, it serves as a feedback loop for institutional development and better mission accomplishment.

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VPA Quarterly “ Howgozit ”

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  1. VPA Quarterly “Howgozit” Second Quarter 2010 July 1, 2009 – December 31, 2009 Metric Assessments of Key Operating Areas

  2. Why Measure/Evaluate Data? • “If you’re not keeping score, you’re just practicing”…..Vince Lombardi • Metrics to assess “how we’re doing” • Outcomes, measures of merit, completed tasks • Identify areas that need training, better guidance or process changes • ‘Continuous Process Improvement’, mission accomplishment and institutional effectiveness • Provide the data assessment for Program Review at year’s end • Evaluate division level performance, where possible • “Nothing personal….. just business”! • Feedback and data analysis are essential parts of the College Planning Cycle

  3. Classified Staffing Levels (less Child Development Center) As of 12/31/09

  4. Classified Hiring Year to Date 12/31/09

  5. Classified Evaluations Year to Date 11/30/09

  6. Classified New Hires Orientation Good

  7. Administrative Services Workshops Apr 09 Topics • End of Year Program Close-Out • Budget Carry-Overs • White Paper Requisition Process • New Postal Service Procedures • Classified Evaluations Dec 09 Topics • Budget • Construction Update • Fund Types • Facilities Use • Evaluations • White Paper

  8. College Discretionary Fund (CDF) Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  9. Expenditure Comparison As of 12/31/09

  10. Instructionally-Related Fund (IR) Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  11. Lottery Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  12. Special Activities Fund Burn Rate As of 12/31/09

  13. Categorical Program Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  14. Categorical Program Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  15. VTEA AVP Categorical Program Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  16. Basic Skills AVPI Categorical Program Burn Rate 2nd Quarter: 1 Jul 09 – 31 Dec 09

  17. Absence Reports Year to Date 12/31/09

  18. Intents Year to Date 12/31/09

  19. Travel Authorizations Year to Date 12/31/09

  20. Budget Entries Year to Date 12/31/09

  21. Requisitions Year to Date 12/31/09

  22. College Totals Year to Date 12/31/09

  23. Textbook Requisitions Year to Date 12/31/09

  24. Waste Diversion Report Year-to-Date 12/31/09

  25. Copier Usage Jul 08 – Dec 08 vs Jul 09 - Dec 09

  26. White Paper Usage 2nd Quarter: 1 Jul 09 – 31 Dec 09

  27. SCC Building Summary Year-to-Date 12/31/09

  28. Summary & Closing Thoughts • Process improvement, better service is the objective • Metric data provides the feedback loop that lets us target the improvement effort • Additional training sessions planned…at least one per semester • Informational “how-to” papers developed and kept online (VPA Public Folder for now but moving to INSIDE SCC web site) • Additional measurement areas in the works • Integration with College Planning effort is essential • Your Feedback is important and welcomed

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