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California Department of Education CDE in collaboration with California State SES Workgroup and California Comprehensiv

2. 2. 2. 2. 2. 2. 2. Housekeeping. Submit Comments, Concerns, Questions at any time during this Webinar online in the chat" area (lower-left)Technical support during the event: send chat" message to klarsen or call LaRena Woods (CA CC) at 650-843-8125 . 3. 3. Participant Poll. Please provi

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California Department of Education CDE in collaboration with California State SES Workgroup and California Comprehensiv

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    1. California Department of Education (CDE) in collaboration with California State SES Workgroup and California Comprehensive Center (CA CC) May 13, 2009

    2. 2 Housekeeping Submit Comments, Concerns, Questions at any time during this Webinar online in the “chat” area (lower-left) Technical support during the event: send “chat” message to klarsen or call LaRena Woods (CA CC) at 650-843-8125

    3. 3 Participant Poll Please provide the following information: LEA name(s) Participant name(s) and title(s) Participant e-mail address(es)

    4. 4 Presented by Becki Robinson, Program Specialist, No Child Left Behind, Los Angeles Unified School District Jim Pfaff, Director, State and Federal Programs, Modesto City Elementary School District Niambi Clay, SES Program Manager, Oakland Unified School District Maria Reyes, Education Programs Administrator I, Judi Brown, Education Programs Consultant, and Lana Zhou, Education Research & Evaluation Consultant, School Support and Title I Basic Office, CDE

    5. 5 Focus of Presentation New Requirements from Title I Regulations in the Following Areas: Parent Notification for Choice and SES LEA Web Posting of Choice and SES Information Funding for Choice and SES Allowable Charges for Parent Outreach and Assistance Costs Reallocation Requirements for Unspent Funds Implementation Timeline

    6. 6 New Federal Regulations Effective on November 28, 2008 Implementation requirements expected for 2009-2010 New Federal Guidance of January 14, 2009, on Choice and SES Sources on the U. S. Department Education (ED) Web site: Title I Regulations http://www.ed.gov/policy/elsec/reg/title1/fedregister.html: (Outside Source) SES Guidance http://www.ed.gov/nclb/choice/help/ses/guidance.html (Outside Source) SES Resources http://www.ed.gov/nclb/choice/help/ses/index.html (Outside Source) Choice Guidance http://www.ed.gov/policy/elsec/guid/schoolchoiceguid.doc (Outside Source)

    7. 7 Notification to parents of eligible students about Choice options must be sufficiently in advance of, but no later than 14 calendar days before, the start of school year. (California can not currently meet this requirement for newly identified Program Improvement (PI) schools due to testing timelines.) Requirements expected for the 2009-10 school year unless a State waiver is approved by ED. See Secretary Duncan’s letter on the ED Web site at http://www.ed.gov/policy/elsec/guid/secletter/090401.html (Outside Source)

    8. 8 Notification must: Include an explanation of the benefits of SES. Be clear, concise, and distinguishable from other information sent to parents on program improvement. Indicate providers who are able to serve students with disabilities (SWDs) and/or English learners (ELs).

    9. 9 Benefits substantiated by research Incurring no cost to parents Productive use of a student’s out-of-school time Parent to select a provider that best meets the needs of a student Potential to improve a student’s academic achievement

    10. 10 Be as straightforward and easy for parents to understand as possible Be readable by parents and avoid legal and professional educational terms To the extent possible, in a language parents understand

    11. 11 Easily recognizable from other information about PI if included in the same mailing Not required to send SES notification in a separate mailing

    12. 12 Include information on the providers who are able to serve SWDs and/or ELs. CDE collects such data via the Request for Applications (RFA) Process and will be available on the CDE SES Provider Web page at http://www.cde.ca.gov/ta/ac/ti/ap/providers.aspx.

    13. 13 Questions? Please enter your questions on the chat line related to the topic of parent notification for Choice and SES. Presenters may answer some clarifying questions if time allows.

    14. 14 An LEA is required to post information on its Web site about Choice and SES requirements prominently and in a timely manner. If an LEA does not have its own Web site, the State must include the information for the LEA on its Web site. An LEA is encouraged to continue posting historical data on Choice and SES even when there are no longer schools in PI.

    15. 15 For the current year, a list of available schools for Choice transfer The number of students eligible for Choice and SES, beginning with data from 2007-08 and any subsequent years The number of students who participated in Choice and SES, beginning with data from 2007-08 and any subsequent years

    16. 16 A list of SES providers approved to serve the LEA in the current year Locations where SES are provided A list of providers able to serve SWDs and/or ELs in the current year Update this information periodically throughout the school year, as necessary

    17. 17 Does your LEA post information on Choice and/or SES? Yes/No If yes, what kind of information? Please check all that are applicable: A list of available schools for Choice transfer The number of eligible students for Choice and SES A list of SES providers approved to serve the LEA Locations where SES are provided A list of providers able to serve SWDs and/or ELs in the current year Update this information periodically throughout the school year

    18. 18 Please enter your questions on the chat line related to the topic of LEA Web posting of Choice and SES information. Presenters may answer some clarifying questions if time allows.

    19. 19 Funding for Choice and SES An LEA is required to reserve funds for Choice and SES by setting aside an amount equal to 20 percent of an LEA’s Title I, Part A allocation. 5 percent minimum for Choice 5 percent minimum for SES 10 percent for either program, including optional up to 1 percent of the 20 percent obligation for parent outreach and assistance (the equivalent of 0.2 of the LEA’s total Title I allocation)

    20. 20 Funding for Choice and SES (Cont.) An LEA may reserve a lesser amount if the amount is adequate to meet the needs of all eligible students. All eligible students for Choice are ALL those who attend a PI Year 1 school or above. All eligible students for SES are ALL low-income students who attend a PI Year 2 school or above.

    21. 21 Up to 1 percent of the 20 percent set-aside may be charged for parent outreach and assistance activities. Allowable expenditures may include postage, Choice, and SES brochures, provider fairs, advertising, parent hotline, community-based outreach groups, etc.

    22. 22 Reallocation Requirements To reallocate unspent funds from the 20 percent obligation to be used for other allowable activities, an LEA must provide satisfactory evidence to the State and maintain records that it has demonstrated success in three areas.

    23. 23 Reallocation Requirements (Cont.) Partner with outside groups to inform students and parents of SES and Choice options such as: Community-based organizations Faith-based organizations Business groups

    24. 24 Reallocation Requirements (Cont.) Provide a genuine opportunity to sign up for Choice and SES. Timely, accurate notice to parents Sign-up forms are distributed directly to parents and made widely available and accessible (SES) Have two distinct sign-up periods of sufficient length in the school year (SES)

    25. 25 Reallocation Requirements (Cont.) Ensure that SES providers are given access to school facilities: On the same terms as are available to other groups that seek to use school facilities LEA uses a fair, open, and an objective process

    26. 26 When Do Reallocation Requirements Not Apply? An LEA cannot provide Choice due to only one school at each grade level. An LEA cannot provide SES because it is not served by any providers, including online providers.

    27. 27 When Do Reallocation Requirements Not Apply? (Cont.) An LEA enrolled sufficient numbers of eligible students to spend ALL funds reserved for Choice transportation and SES. All funds encumbered in SES contracts but providers did not fulfill their contractual obligations. Enrolled students did not begin or complete services.

    28. 28 When Do Reallocation Requirements Not Apply? (Cont.) The LEA provided Choice and/or SES to ALL eligible students. For example, an LEA has an enrollment of 1500 students, 500 are low-income, and the LEA anticipates it only needs 10 percent of their 20 percent obligation to serve the 1500 students for Choice or SES. Serving only students prioritized for services does not meet this requirement.

    29. 29 Implementation Timeline

    30. 30 Reallocation of Funds: Polling Exercise What area(s) do you most need assistance in meeting the new requirements? Please check all that are applicable. Partner with outside groups Timely, accurate notice to parents Distribute sign-up forms directly to parents and make them widely available Have two district sign-up periods Use a fair, open, and an objective process for use of school facilities

    31. 31 Questions? Please enter your questions on the chat line related to the reallocation of unspent funds or timeline. Presenters may answer some clarifying questions if time allows.

    32. 32 Upcoming Webinars June 19 – Title I School Planning that Works June 24 – SES Online Accountability Report TBD – SES 101 for LEA Administrators

    33. 33 Thank you! Please send any inquiries regarding this presentation to ses@cde.ca.gov or call 916-319-0854. School Support and Title I Basic Office Accountability and Improvement Division California Department of Education in collaboration with California State SES Workgroup and California Comprehensive Center CDE SES Web site at http://www.cde.ca.gov/ta/ac/ti/supplemental.asp CA CC SES Web site at http://www.cacompcenter.org/cs/sesp/print/htdocs/ses/home.htm (Outside Source)

    34. 34 Feedback Please submit your comments or feedback regarding this presentation.

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