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Finding the Easy( er ) Button: Simplified Withdrawals for a Multi-Campus Library System

Learn about the streamlined withdrawal process for a library system with multiple campuses. This article discusses the roles, procedures, and policies involved in withdrawing items from the collection. Discover useful tools and reports to effectively manage withdrawals.

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Finding the Easy( er ) Button: Simplified Withdrawals for a Multi-Campus Library System

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  1. Finding the Easy(er) Button: Simplified Withdrawals for a Multi-Campus Library System Sofia Slutskaya and Amy Eklund, Georgia Perimeter College GUGM, Middle Georgia State College, May 15, 2014

  2. GPC Background 17K FTE, 5 campus libraries, central tech svcs Count of Withdrawn Items, by Fiscal Year

  3. Roles in WD Process

  4. WD Process Steps, Before 2012 & After

  5. Policies/Procedures Links • Georgia Surplus Property Manual (may be different applications at each USG institution) See 17.1 “Other Disposal Methods” and 17.4 “Unique Disposal Items – Books”http://doas.ga.gov/StateLocal/Surplus/Docs_Surplus_General/GASurplusPropertyManual.pdf • GPC Circulation Policy Manual: Collection Management http://guides.gpc.edu/content.php?pid=78796&sid=583626 • GPC Collection Development Policy: DeselectionCriteria http://guides.gpc.edu/content.php?pid=109251&sid=2479714 • GPC Creating Lists in Pick and Scan http://guides.gpc.edu/loader.php?type=d&id=1108309 • GPC Marking Items Withdrawn in Pick and Scan http://guides.gpc.edu/loader.php?type=d&id=27532 • GPC Technical Services Procedure for Withdrawals http://guides.gpc.edu/loader.php?type=d&id=857266

  6. WD Reports Monthly Reports by FY Totals

  7. WD Reports • Item count (Campus and Total ) • Items titles and barcodes Also by material type

  8. Pick and Scan Done by campus circ staff

  9. WD Status in OPAC GIL-Find Display GIL Classic Display

  10. WD Status in Circ. Still connected to a patron record Fines, fees, due date and other circ. information is still attached

  11. Gary Strawn’s Location Changer -http://www.library.northwestern.edu/public Profiles for different tasks Change big batches of records Barcodes (from WD reports )

  12. Gary Strawn’s Location Changer Items statuses can be changed Both suppressing and deleting is available

  13. Location Changer Logs • OCLC deletes.txt • VgerLoc.20140501.080903.Log.txt

  14. Pros & Cons

  15. Amy Eklund amy.eklund@gpc.edu Sofia Slutskaya sofia.slutskaya@gpc.edu

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