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Welcome to the Local Sections Committee (LSC) Meeting

Welcome to the Local Sections Committee (LSC) Meeting. Monday – November 8, 2010 11:30 AM to 1:30 PM Salon II (Lobby Level) Hilton Salt Lake City, UT. Meeting Agenda. LSC Introductions LSC Mission State of the Local Stections Working Session to Discuss How to Improve Local Sections

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Welcome to the Local Sections Committee (LSC) Meeting

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  1. Welcome to the Local Sections Committee (LSC) Meeting Monday – November 8, 2010 11:30 AM to 1:30 PM Salon II (Lobby Level) Hilton Salt Lake City, UT

  2. Meeting Agenda LSC Introductions LSC Mission State of the Local Stections Working Session to Discuss How to Improve Local Sections Program Planning Grants John J. McKetta ProjectConnect Grants 2010 Shining Star - Volunteer Recognition Awards Question and Answer Session 2

  3. LSC Executive Officers Spring 2010-Spring 2011 3

  4. LSC Executive Officers Spring 2010-Spring 2011 4

  5. LSC Mission To strengthen AIChE’s Local Sections through: Strengthening Leadership Development Energizing Support System for Local Sections Resource Development Assisting with Challenges Sharing Best Practices Networking Providing Volunteer Recognition ProjectConnect/Program Planning Grants 5

  6. Available Resources http://www.aiche.org/LocalSections/Resources/index.aspx How to start a Young Professional Group Local Section Officers' Resource Guide (updated 2010) Local Section Annual Report 2010 Summary (due Dec 2010) Local Section Officer Descriptions Top Ten Ways to Involve Students in Your Section Flyer more ….. Please review the Spring 2009/2010 LSC Luncheon presentations for more complete listing of additional benefits of AIChE membership 6

  7. State of the Local Sections Graphs Provides the Overview

  8. LSs by Region/State 113 local sections

  9. State of the Local Sections

  10. State of the Local Sections

  11. State of the Local Sections

  12. State of the Local Sections

  13. State of the Local Sections

  14. State of the Local Sections

  15. State of the Local Sections • Many are reporting “In Need” Issues • low member turn out to meetings, • volunteer leader burn out, • loss of industry in area, • aging population • Cannot Identify “take home” practices from Spring and Fall LSC • Majority do not think they are doing well

  16. No Annual Report No National AIChE Member(s) in key leadership positions Chair Vice-Chair Treasurer Secretary No contact with LSC If you think you are In-Need or will be – Contact the LSC!! State of the Local Sections Sections in Need

  17. State of the Local Sections LS Annual Report 2010 • LS Budgets • Less than $500 – 5 • $500-$1000 - 15 • $1000-$2500 - 15 • $2500-$5000 - 11 • $5000-$10000- 8 • 10,000 + - 6

  18. State of the Local Sections LS Annual Report 2010 • Local Section Meetings a Year • 0-3 14 • 3-5 14 • 5-10 26 • 10+ 8

  19. State of the Local Sections LS Annual Report 2010 • LS Goals for the year • Improve meeting participation 22 • Hold regular meetings 14 • Develop new leaders 10 • Improved student chapter relationship 9 • Form/Improve YP group 5 • K-12 Outreach 5 • New/Improved webpage 3 • Rebuild 1 • Provide scholarships 1 • Better communications 1

  20. State of the Local Sections LS Annual Report 2010 • What Does your Local Section Use to Recruit New Members? • Word of Mouth 15 • Email 6 • Website 6 • Personal Invitation 5 • Email to Students 4 • Connect to Industry 4 • Newsletter 2 • Joint meetings with other societies 1 • PE PDH’s 1 • Financial Incentives - South Texas for meals

  21. State of the Local Sections LS Annual Report 2010 • Frequently Identified Problems • Leadership Recruitment/Burnout • Member Involvement and Recruitment • Industry Shifts with Departing/Retiring Members • Inability to Connect with Younger Members

  22. Working Session (WS)“Take Home” Practices Presented By: Matt Kolodney and Shannon Brown

  23. WS – Ideas for 2010-2011 • Volunteer Recruitment • Leadership Development • Succession Planning • Increasing Meeting Attendance • Fundraising • Regional Conferences • Satellite Local Section • Virtual Local Sections

  24. Working Session Volunteer Recruitment Care and Feeding of Volunteers • What is volunteer interested in doing? • What needs to be done? • Start Small – well defined task with definite end date • Increase Size and Complexity of Assignment • Recognize Contributions • Provide Training/Mentors • Encourage to Train/Mentor Others

  25. Working Session Volunteer Recruitment Benefits for Volunteer • Develop skills in non-threatening environment • Networking • Mentoring

  26. Working Session Volunteer Recruitment Tools • Checklists • Schedules/Timelines • Operating Manuals • Templates

  27. Working Session Leadership Development • Extension of Volunteer Development • Training • Mentoring by Section Officers Division & Forum Officers Nearby Section Mentor – Volunteer Matching

  28. Working Session Leadership Development Training Format • LDC • Webinars • LSC • Sessions at National & Annual Meetings • Sessions at Regional Meetings • Written Materials – example Best Practices • Other

  29. “No organization plans to fail, it just fails to plan!” Prepare for leadership transition Define goals, roles and responsibilities Keep a record of all member information, accounts, contracts and passwords Have at least two people on bank accounts Communication Strategies Consider using free email services (Google, etc) AIChE Web Hosting – “manage content not tech” Newsletter/Social Networking Volunteer time is $ - maximize its impact and their success Working Session Succession Planning

  30. Working Session Increasing Meeting Attendance Factors • Relevant Topic • Speaker • Location • Networking Opportunity • PDH • Satellite Meetings • Cost

  31. Working Session Increasing Meeting Attendance Communication • Email • Website • Newsletter • Word of Mouth • Company/Academic/Government Liaison • LinkedIn/Facebook

  32. Working Session Fundraising • What do you want to do? • How will funds help? • Sources of Funds Dues Grants Technical Meetings Classes Company Sponsorships

  33. Working Session Fundraising Company Sponsorships • sponsorship fee covers ½ of the monthly meeting dinner cost • dinner cost has dropped from $30/person to $15/person • sponsor can pick the meeting topic and speaker • company sponsors provide high-quality speakers and topics • participation by Young Professionals has significantly increased • South Texas Section has more than doubled their average monthly meeting attendance (from 75 to 150)

  34. Working Session Regional Conferences • Organized by Local Sections • Some Support from National Staff • Benefits • Risks

  35. Working Session Satellite Locations • Goal is participation without driving to central location • Central meeting • Small groups meet at other locations • Satellite feed to small group locations

  36. Working Session Virtual Sections • First Meeting January 27, 2011 • Online Meetings • Satellite Meetings • Virtual Plant Tours • Special Interest Groups • Planning / Update Meeting 1:30 – 2:30

  37. AIChE Program Planning Grants&John J. McKetta Project Connect Grants Presented By: Matt Kolodney and Shannon Brown

  38. Program Planning Grants Assist local sections with their membership outreach efforts by encouraging development of a program plan that involved more than a single event. Supports outreach to broader section membership Series of events under an "umbrella" of a larger program with identifiable objectives and goals Encouraged to think "outside the box" Grants awarded twice per calendar year with maximum value of $1000 2011 Deadline – March 31st 38

  39. Project Connect Grants Assists local sections with their efforts to reach out to students, and increase membership and participation of recent chemical engineer graduates and new engineers. Supports outreach to new and young engineers and students Typically single event programs Evaluated on Innovativeness and ability to become "best practice" Grants awarded quarterly with maximum value of $600 Attempt to award $1800 per quarter 39

  40. Project Connect In Response, Award Value Increased Applications and, hence, Number of Awards Trending Down 40

  41. My AIChE Presented By: Matt Kolodney and Shannon Brown

  42. Member Benefits ChE On-Demand (Webinars) E-Learning Course (roll out 2011) “Pre-conference Courses” before national meetings “Short Courses” 1 to 2-day courses (admin by ASME) CCPS books and courses CEP and other technical journals Knovel Library Employment Services ChEConnect for young professionals Networking Professional Community 42

  43. AIChE Volunteer Recognition Awards Presented By: Matt Kolodney and Shannon Brown

  44. Shining Star - Volunteer Recognition Awards What are the Shining Star Awards? Initiated in 2009 to recognize AIChE volunteers nation wide for their tireless efforts Support volunteers in attending national AIChE meetings throughout the year Aid Local Sections in helping their volunteers to continue to volunteer Recognize those that go above and beyond in their service to AIChE Free registration and expenses paid (up to $1000) to any National Meeting (Annual or Spring Meeting or LDC) 44

  45. Shining Star - Volunteer Recognition Awards Shining Star Awards Recommendations Two nominations per Local Section per year Independent of the ProjectConnect or Program Planning Grants Examples of service recognized: Dedication and personal commitment to AIChE and the Local Section Willingness to take on a daunting task Set an example for others Willingness to step up and help the section when it needed it the most A long history of service to the section Infusion of new ideas / energy into the section 45

  46. Shining Star - Volunteer Recognition Awards 2010 46

  47. Shining Star - Volunteer Recognition Awards 2010 47

  48. THANK YOU!For attending the Fall 2010 LSC Luncheon 48

  49. Question & Answer Session

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