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Uniting heritage digitization and EAD metadata : “Calames Plus” solutions and other tracks

Uniting heritage digitization and EAD metadata : “Calames Plus” solutions and other tracks. LIBER Annual Conference Tartu , Thu. 28 June 2012. ABES & the French context (1). ABES = Bibliographic Agency for French Higher Education

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Uniting heritage digitization and EAD metadata : “Calames Plus” solutions and other tracks

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  1. Uniting heritage digitization and EAD metadata : “Calames Plus” solutions and other tracks LIBER AnnualConference Tartu, Thu. 28 June 2012

  2. ABES & the French context (1) • ABES = Bibliographic Agency for French Higher Education • created in 1994 to implement Sudoc (the union catalogue of French higher education libraries, opened in 2001 : www.sudoc.abes.fr) • a public organ of the French Ministry for Higher Education and Research, located in Montpellier

  3. ABES & the French context (2) • During the last 10 years, diversification of activities range, development of new applications and devices for scientific data management : • Catalogue of archives and manuscripts (2008, www.calames.abes.fr) • Hub for authority records (2010, www.idref.fr) • French theses portal (2011, www.theses.fr), etc. • New management plan for 2012-2015 : • Mutualized Library Management Software • National licences (native digital resources) • A “heritage” constituent in the plan • BUTno national nor official mission regarding digitization …

  4. Written Heritage in France • Several catalogues (MARC/EAD and institutionalboundaries) CCFR (MARC metadata) : French libraries’ metasearch interface, in particular for printedheritage ≠ CCFR-Manuscrits (EAD metadata) : gathersBnF Archives & Manuscrits, municipal libraries inventories… and soon Calames records. • Severaldigitization initiatives : especiallytowardsmedieval and/or illuminatedmanuscripts, but a long-lasting lack of projectsregarding non-books heritage

  5. A database for academic libraries’ heritage: Calames • Originallydeveloped for hosting and modifying EAD conversions of manuscriptsrecords published in national directories • More and more directedtowardsarchivalinventories (manuscripts and non-manuscriptmaterials) • Main purpose : to improvedescriptions, and not to give direct access(to surrogates or transcriptions)

  6. Calames’ public and professional interfaces 2° … a public catalogue fed with full XML data as soon as librarians wish to publish it 1° An XML editor (XMetal) plugin with ABES developments, for creating and modifying online XML-EAD inventories …

  7. International Library of Contemporary History and Documentation Jacques Doucet Literature Library Calames’ customized services for heritage-centric institutions Sainte-Geneviève Inter-Academic Library Institut de France (French National Academies)

  8. The digitization file : ABES’s « missing link » (1) • NUMES : a public and professional database of digitization projectsand digitized collections • using Michael Europe standards • a few tens of records, basically for administrative or internal uses • unsatisfactory : we all need to know precisely which item is (or is going to be) digitized, better than collections or sets of documents

  9. The digitization file : ABES’s « missing link » (2) • Otherliabilities : • Abandonment of a French Manuscripts Portal project • Prevalence of Gallicaas meta-interface in the French digitizationlandscape • Ticer « Environmental scan » for ABES strategic plan (2011) : digitizationis a major area of intervention for similarorganizations •  So how can we turn our catalogues towards digitized resources ? Does ABES have a “niche” ?

  10. A range of solutions for union catalogues (1) Three kinds of solutions to take over the digitization file within ABES’ catalogues: • Classical linking solutions through metadata : -Textual mentions (one single link to another web page, or more) inside a public record -Textual mentions strengthened with one or more clickable images next to a public record -Other digital pictures (not reproductions) directly inserted into a public record • API solutions : (javascript) code for equations between catalogue data and a targeted digital library  in which cases do we inscribe links in metadata, and when don’t we? Ex. LiberFloridus in Calames, or Google Books API in Sudoc • ABES digital repository with a specific viewer for Calames catalogue : Calames Plus solution (not a complete digital library)

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  13. Specific metadata for hypertext & customizable links dedicated to digization in Calames public interface.

  14. A more visual and practical kind of linking : clickable images next to a record…(or inside, in some specific cases)

  15. A range of solutions for union catalogues (2) Three kinds of solutions to take over the digitization file within ABES’ catalogues: Classical linking solutions through metadata (sometimes with standard adjustment or interpretations needed) : -Textual mentions (one single link to another web page, or more) inside a public record -Textual mentions strengthened with one or more clickable images next to a public record -Other digital pictures (not reproductions) directly inserted into a public record API solutions : (javascript) code for equations between catalogue data and a targeted digital library Ex. : Liber Floridus in Calames, or Google Books API in Sudoc  in which cases do we inscribe links in metadata, and when don’t we? ABES digital repository with a specific viewer for Calames catalogue : Calames Plus solution (not a complete digital library)

  16. ISBN matching = clickable cover (link to Google Books)

  17. Links and title of thisclickable image are definedinside EAD metadata(<daogrp><daoloc> tags)…

  18. …but here, there are no information in the library’sinventory : a javascript code compare librarynames and shelfmarks in Calames and Liber Floridus

  19. A range of solutions for union catalogues (3) Three kinds of solutions to take over the digitization file within ABES’ catalogues: • Classical linking solutions through metadata (sometimes with standard adjustment or interpretations needed) : -Textual mentions (one single link to another web page, or more) inside a public record -Textual mentions strengthened with one or more clickable images next to a public record -Other digital pictures (not reproductions) directly inserted into a public record • API solutions : (javascript) code for equations between catalogue data and a targeted digital library  in which cases do we inscribe links in metadata, and when don’t we? Ex. LiberFloridus in Calames, or Google Books API in Sudoc • ABES digital repository with a specific viewer for Calames catalogue : Calames Plus solution (not a complete digital library)

  20. « Calames Plus » : commenting records… Example of a Calames account Mailing librarians Profile Comments For librarians only (images) A thread of comments

  21. « Calames Plus » : loading images on ABES’ servers Simply by zipping a file containing the library’s identification number, and the shelfmark numbers of the targeted documents

  22. « Calames Plus » : viewing images loaded by librarians

  23. As a conclusion… • A step-by-step strategy : • first dealing with a description puzzle by tackling with iconographic collections • then reforming union catalogues by enhancing an easy-to-use and flexible repository for different kinds of digital surrogates (and other types of complementary documents later on) • To join databases for bibliographic or archival metadata, and repositories for digital surrogates, is for a mutualistic organization like ABES a matter of pragmatism. Any question ?

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