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Enterprise Wide Information Systems Financial Modules Instructor: Richard W. Vawter. Objectives. After this week, you should be able to: Define the SAP R/3 organizational elements for Financials. Discuss the financial and management reporting capabilities in the system.

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objectives
Objectives
  • After this week, you should be able to:
    • Define the SAP R/3 organizational elements for Financials.
    • Discuss the financial and management reporting capabilities in the system.
    • Identify financial integration points with the logistics chain.
    • Execute financial and management reports in the SAP R/3 System.
topics
Topics
  • Organizational Elements
  • Reporting and Analysis
financial modules
Financial Modules

The primary SAP R/3 application modules that support Accounting are:

  • Financial Accounting
    • Core financial accounting
    • General Ledger as well as subledger information
  • Controlling
    • Management accounting for tracking overhead and production costs
the financial applications

EC

Enterprise Controlling

TR

FI

CO

Cash Mgmt

General Ledger

Overhead

Treasury Mgmt

Production

Subledgers

Funds Mgmt

Profitability

Capital Investment and Financing

IM

The Financial Applications
accounting organizational units

FI

CO

Financial Accounting

Controlling

Chart of

accounts

Group

company

Company

code

Business

area

Controlling

area

Cost

center

Profit

Center

Contains all account numbers

Consolidation of company codes

Independent balancing unit used for legal reports

Used to create internal balance sheets

Organizational unit for cost accounting

Organizational unit for cost control

Organizational unit for internal profit analysis

Used enterprise wide

Cost accumulator

Cost and revenue centers

Accounting Organizational Units
organizational elements in fi

West

East

Organizational Elements in FI

The SAP R/3 Financial Accounting and Reporting business processes use the following R/3 organizational elements:

  • Charts of Accounts
  • Company Codes
  • Group Company
  • Business Areas

Company acme xyz

34500 34600 34700

34800 34900 35000

35100 35200 35300

35400 35500 35600

ACME US, ACME GERMANY, ACME PERU, ACME JAPAN

ACME AMERICAS

ACME EUROPE

ACME ASIA

organizational units in controlling co

FI

Organizational Units in Controlling (CO)

Chart of Accounts

Controlling

Area

Operating

Concern

Profit

Centers

Cost

Accumulation

Categories

Cost Center

Project

Order

Cost element

Statistical key Figures

Activity type

summary of accounting organizational elements

Company

Code

Company

Code

Company

Code

Company

Code

Summary of Accounting Organizational Elements

OPERATING

CONCERN

OPERATING

CONCERN

Profit or cost centers

Controlling

area 1

Controlling

area 2

Business area

Profit

Centers

Business area

Cost centers

Co’s in area1 must be on same fiscal year

Fiscal year of area 2 may be different than area 1

Business area

Business areas across company codes

topics1
Topics
  • Organizational Elements
  • Reporting and Analysis
internal and external accounting

Executive Officers

Administrative Senior

Staff Management

Controllers Operations Staff

FI

CO

Auditors

Insurers

Tax Authorities

Shareholders

Journalists

Bankers

Legal Authorities

Financial Analysts

Internal and External Accounting

Internal

External

reporting the audit trail

University of Southern California

Reporting: The Audit Trail

Document

Reports Balances Line Items Transactions

Original

Document

financial integration in logistics

Procurement

Inventory

Production

Sales

Financial Integration in Logistics

Some of the relevant financial activities resulting from business events at the different stages in the supply chain include:

  • Commitment bookkeeping
  • Liquidity
  • Exchange rate hedging
  • Invoice verification
  • Cost management
  • Payments
  • Inventory
  • Valuation strategies
  • Product costing
  • Material usage
  • Work-in-progress
  • Credit checking
  • Discounting
  • Billing
  • Payment clearing
  • Dunning analysis
  • Profitability analysis
  • Marketing budget
controlling features

FI

Revenue Ledger

Expense Ledger

Special Ledgers

Balance

Sheet

AL

P & L

Revenue

Expen.

Monitoring of postings to

dimensions / data combinations

  • Region
  • Customer Group
  • Product
  • Process
  • Activity Based Costing

Monitoring plus control

through modern profit /

cost controlling methods

Controlling Features
general controlling goals
General Controlling Goals
  • Support of strategic and tactical management leadership
  • Optimizing the individual organizational areas
    • Directing towards the goals
    • Profit orientation
    • Market and customer orientation
  • Orientation to the target group
    • Current / summarized data
    • Decision-relevant data
    • Meaningful, easily understandable display
  • Rounded Controlling model
    • How the system rounds numbers
    • The limits for rounding errors
overview transaction based postings
Overview: Transaction-Based Postings

Human

Resources

Asset

Mgmt.

Financial

Accounting

Materials

Mgmt.

Controlling

  • Invoices
  • Repostings
  • Activity
  • allocation
  • Statistical
  • key figures
  • Funds
  • reservation
  • Material
  • withdrawals
  • Orders
  • Purchase
  • requisitions
in summary
In Summary:
  • Organizational elements are definable structures that represent the legal and /or organizational views of your enterprise.
  • The SAP R/3 System offers standard and flexible financial and management reporting capabilities to satisfy external and internal accounting requirements.
  • FI/CO integration with the Logistics modules occurs throughout the value chain with the posting of transactions in the system.