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Advisor workshop series:

ASUN Policies & Procedures. Molly McCormack , M.Ed. Asst. Director Student Activities – Clubs & Organizations. Advisor workshop series:. ASUN / Student Activities Center. Overview. The Basics of ASUN Policies & Procedures ASUN Department of Clubs & Organizations

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Advisor workshop series:

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  1. ASUN Policies & Procedures Molly McCormack, M.Ed. Asst. Director Student Activities – Clubs & Organizations Advisor workshop series: ASUN / Student Activities Center

  2. Overview • The Basics of ASUN Policies & Procedures • ASUN Department of Clubs & Organizations • Recognition & Sustainability Requirements • Benefits of being a clubs • Day-to-Day Operations • Funding Policies • Important C&O Dates and Events

  3. ASUN Department of Clubs & Orgs. 1 – Director of Clubs & Organizations, Patrick Delaplain 8 – Club Commissioners: Phil Hacker - Greek Life Adam Crabtree - Sports & Recreation Erin Gelmstedt- Pre Professional/Academic: Arts, Business, Education Schinria Islam- Pre Professional/Academic: Science & Engineering Adam Kirtley- Campus Life Nathan Demuth - Service & Community Outreach pending – Multicultural & Diversity open – Social & Political Involvement 259 – Clubs and Organizations, as of September 2, 2009 5,286 – Students in a club or organization, as of September 2, 2009

  4. Gaining Recognition & Sustaining a Club • 10 undergraduate UNR students enrolled in 7+ credits • One (1) Advisor who is currently employed by the University (Administrative/Academic Faculty & Staff) • Constitution • Appointment of a President & Treasurer • Signature card signed by President & Treasurer (minimum) and turned into the ASUN Accounting Office

  5. Benefits of Becoming ASUN Recognized • Access to C&O Resources: • Club resource room • Roaster ovens • Cotton candy machine • Popcorn machine • Cold drink dispensers • Warm drink dispensers • Tents • Coolers • ASUN Sound, Lights, & Staging • Marketing with Inkblot • Funding from ASUN • Much more!!!! • Access to a growing number of leadership, personal, and professional development opportunities. • Leadership Conference • Workshop series

  6. How is this all achieved? Online: • Club membership • Appointment of officers • Appointment of Advisor • Constitution In Person: • Signature card (forms wall in ASUN, deliver to ASUN Acct.) https://asun.unr.edu/Club/Portal/Login.aspx

  7. OrgSync • Ability to communicate more efficiently within the club • Ability to create a calendar based off all your affiliations • Ability for members to pay for things like dues, apparel, etc. • Much more…..let’s visit OrgSync https://asun.unr.edu/Default.aspx

  8. Day-to-Day Duties of Clubs Student Events Advisory Board (SEAB) Student activities website > Student Events Advisory Board Funding ASUN website > Clubs > Forms > Fiscal Funding Request Resources ASUN website > Clubs > ASUN Resources http://www.unr.edu/stsv/studentactivities/

  9. Funding Tier 2 Tier 1 • Tier 2a • Travel that enriches leadership, academic, professional, and athletic development • Consumable items (travel, food, conference registration, etc.) • Tier 2b • Enrich leadership, academic, professional, and athletic development • Does not actively involve greater student population • Consumable items (speaker fees, food, etc.) • On campus event • Open to the undergraduate campus community • Actively marketed to students outside organization’s standard demographic • $4,000 cap per semester • $1,000 cap per academic year

  10. Funding Cont’d Tier 4 Tier 3 • Related to a service/philanthropic event • On or off campus • Sole purpose is to benefit a third-party • Does not actively involved the greater campus population • $500 cap per semester • Assist club infrastructure • Recruitment and/or retention purposes • Materials, apparel, awards, supplies, etc. • $700 cap per academic year

  11. Important C&O Dates & Events Funding Periods & Due Dates Fall I - Applications Due: September 8 Fall II – Applications Due: November 2 Funding Hearing: September 12 Funding Hearing: November 7 Coverage Period: Sept. 14 – Nov. 15 Coverage Period: Nov. 9 – Feb. 14 Club Fair Spring – February 10, 2010 Clubs & Organizations Leader Training (COLT) Fall II COLT – October 2 Spring I COLT – January 28 Leadership Conference February 20th – The Joe

  12. Successful Advising Tips Do: • Help them to see alternatives and provide an outside perspective • Make sure to understand the importance of, and encourage OPEN DIALOGUE Don’t: • Only get to know the club leaders • Say you know, when you don’t • Use the club to promote your agenda

  13. Why Advise? • The Liability Myth • “…institutions need to ensure that student have the skills, support systems, and authority required to carry out [their] responsibilities successfully” (Ackerman, Werner, Vaccaro ed., 2005 p. 139). YOU are that support system!! • An advocate for THEIR purpose • Retention Retention Retention!!!

  14. Thanks for your time!!But most importantly, thank you for your commitment to advising our students! ASUN & Student Activities

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