FSSI Print Management . Print Management in the US Federal Government. Streamline Your Printing Environment Key Note Speaker Presentation Meredith Parker FSSI Print Management PMO May 10, 2012. Federal Strategic Sourcing Initiative History and Stakeholders .
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Federal Strategic Sourcing Initiative History and Stakeholders
GSA and the Department of Treasury collaborated to implement strategic sourcing policy in November 2005 in response to a May 2005 memo issued by the Office of Management and Budget.
GSA develops acquisition vehicles designed to leverage the purchasing power of the government. Benefits include the re-engineering and streamlining of acquisitions, data collection and trend analysis.
24 federal agencies collaborated to pool federal knowledge and develop the Print Management Program
Two acquisition vehicles are awarded that provide vendor-neutral fleet assessment services and transparency into five year lifecycle costs
A managed print services government-wide acquisition vehicle is currently being developed. Print and Document Management software offerings are planned
Market and Government Requirements research lead GSA to a phased adaption of the Managed Print Services model. A Managed Print Services Schedule offering is eventually created
Common characteristics of today’s imaging environments present the need for Fleet Assessment services
Common Characteristics of Printing Environments Throughout The Federal Government
Procurement for P/C/MFD is not controlled by a central entity
Significant numbers of imaging fleets are not covered by maintenance/consumables agreements
De-centralized purchasing and unmanaged environments leads to an environment where Total Cost of Ownership is unknown
Typical procurements result in a like-for-like replacement approach without fully understanding actual printing needs
An effective Fleet Assessment will combat each of the barriers to effective fleet management
Fleet Assessment Phases as Defined by FSSI
Fleet Assessment Core Competencies
Phase I: Device Discovery
Phase II: Cost Baseline
Phase III: Optimization and Right-Sizing
Fleet Assessment projects can be tailored to include various elements of the overall process, based on the specific needs of the organization
The device discovery process involves identification of devices providing service within the fleet, as well as the volumes being produced by those devices
Once the discovery process is complete, the data is analyzed to identify a cost baseline for the existing fleet
Cost Baseline Data Elements
Cost Baseline Metrics
Cost Baseline Data Sources
The cost baseline can serve as the benchmark against which MPS progress can be measured
Once the device discovery and cost baseline phases are complete, recommendations for Optimization and Right-Sizing the fleet can be made