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CITY OF PHOENIX AVIATION DEPARTMENT AIRPORT DEVELOPMENT PROGRAM QUALIFIED VENDOR LIST QVL PROJECT NO. AV10000006

2. Welcome and Introductions. Vivian Escobar, Contract SpecialistGeorge Johnson, Program Controls Manager. 3. Meeting Overview. Sign-in please

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CITY OF PHOENIX AVIATION DEPARTMENT AIRPORT DEVELOPMENT PROGRAM QUALIFIED VENDOR LIST QVL PROJECT NO. AV10000006

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    1. 1

    2. 2 Welcome and Introductions Vivian Escobar, Contract Specialist George Johnson, Program Controls Manager

    3. 3 Meeting Overview Sign-in please…copies of sign in sheets will be available on website: www.phxairportbiz.com Please hold questions until the Q&A period. This is the only opportunity to discuss the QVL Selection process and issues with the Integrated Program Management Group.

    4. 4 Agenda Program Background and Overview Contracting with the Prime Leadership Firm Consultant Services Selection Process QVL Qualification Process SOQ Format and Requirements Top 10 SOQ Mistakes Questions

    5. 5 Program Background/Overview

    6. 6 Aviation Capital Improvement Program 10 year Capital Improvement Program (CIP) Integrated Program Management Group City of Phoenix Staff Executive Advisor – PMG Prime Leadership – URS Qualified Vendors Jane? Then pass to Dave Hensley Jane? Then pass to Dave Hensley

    7. 7 Prime Leadership Role/URS URS provides the Prime Leadership of the Airport Development Program QVL provides Professional Services in support of the ADP Program Management City of Phoenix directs URS in scope of work & selection of Service Providers. URS contracts with and manages the Qualified Vendor services.

    8. 8 Functional Structure Dave Introduce staff in attendance Candice DCS Projects Jay Train Dave Nicholas Train Sandi Roneker Construction Support George Johnson Program Controls Charles Idehen Contracts Kamalesh Pinisetti OutreachDave Introduce staff in attendance Candice DCS Projects Jay Train Dave Nicholas Train Sandi Roneker Construction Support George Johnson Program Controls Charles Idehen Contracts Kamalesh Pinisetti Outreach

    9. 9 QVL Services Awarded to Date DaveDave

    10. 10 Current Environment Opportunities Stimulus Money Federal & State Grants Projects CIP Project Deferrals PHX Sky Train Phases DaveDave

    11. 11 Opportunities Project Services PHX SkyTrain - Stage 1 PHX SkyTrain - Stage 1A Dave Then pass to StanDave Then pass to Stan

    12. 12 Opportunities (cont’d) Program Services Misc Terminal Improvement Projects Misc Airfield Improvement Projects Parking/Airside/Landside GYR – Runway and Terminal Projects DVT – Runway and Terminal Projects Facility Improvements

    13. 13 Current Anticipated Services Aerial Mapping Estimating Reprographics Scheduling Team Building

    14. 14 Conflict of Interest Avoid Conflict of Interest Program QVL Services Working with Contractor Design Services

    15. 15 Contracting with the Prime Leadership Firm

    16. 16 Contracting with Prime Leadership Firm Selected firms will receive a contract for a time period commensurate with the services required. A Preconstruction Meeting will be held to discuss contracting requirements with firms placed on the QVL.

    17. 17 Consultant Services Selection Process

    18. 18 Consultant Services Selection Process The Aviation Department in collaboration with the Prime Leadership Firm will make qualifications based selections from the QVL on an as-needed basis. Firms from the QVL will be selected based on meeting the services criteria specified in the scope of work. Selected firms will contract directly with the Prime Leadership Firm to provide services. Service Areas: Project Management, Quality Control, Construction Services, Program Controls, Support Services Use of QVL Website for information and current opportunities

    19. Consultant Services Selection Process – Cont’d Request for Services outlined. Services Proposal (SOQ’s) will be evaluated by an Evaluation Panel. Shortlisted firms will be notified and interviews scheduled: Services Requirements – Firm representatives Staffing Requirements – Firm prime candidate Interviews conducted by an Evaluation and Scoring Panel. Highest scoring firms notified of selection.

    20. 20 SOQ Evaluation Criteria Qualifications of firm in providing services on similar projects. (40%) Experience and Qualifications of the proposed individual(s) in the service areas identified. (40%) Overall evaluation. (20%)

    21. 21 QVL Qualification Process

    22. 22 QVL Qualification Process Interested firms to submit a Statement of Qualifications (SOQ) SOQ’s due September 4, 2009 @ noon Local Time SOQ’s reviewed September/October 2009 Qualified firms will be placed on QVL for a period of two years Notification of firms placed on QVL will be posted on the Phoenix Sky Harbor International Airport Design and Construction Business Opportunities website: http://www.phxairportbiz.com

    23. 23 SOQ Format and Requirements

    24. 24 SOQ Format and Requirements Statement of Qualifications (SOQ) - Section IV: One page Cover Letter, Exhibit 1 – General Checklist and Service Areas

    25. 25 SOQ Format and Requirements One page maximum to describe Firm’s Qualifications for each Service Area, One page maximum to describe Qualifications for all Proposed Individuals for each Service Area, Additional two page maximum to describe Specialties selected for Project Management and Quality Control Services Areas, Resumes for proposed key individuals shall be limited to one page and should be attached as an appendix to the firm’s SOQ, Certificates should be included, as appropriate, in the appendix with the resumes they pertain to, Provide one hard copy of the Statement of Qualifications and one electronic copy on a compact disk (CD) in either Adobe Acrobat (.pdf) or MS Word (.doc) by 12:00 noon local time on Friday, September 4, 2009.

    26. 26 SOQ Format and Requirements - Continued Adherence to maximum page criterion: Each page side with criteria will be counted. Pages that have photos, charts, and graphs will be counted toward maximum number of pages. Table of Contents and plain tab dividers will not be counted. Front and back covers that have pictures without descriptive captions will not be counted. Resumes should provide information for key staff – no company profiles. Font size may not be less than 10 point.

    27. 27 SOQ Format and Requirements - Continued Submit one hard copy of the SOQ and one electronic copy (PDF or MS Word) SOQ due: 12:00 Noon Arizona time Friday, September 4, 2009 City Hall, 200 W. Washington 7th Floor, Submittal Box

    28. 28 Affirmative Action Requirements Affirmative Action: To do business with the City of Phoenix firms MUST comply with City of Phoenix Affirmative Action Ordinance. The firm’s Affirmative Action expiration date MUST be on each submittal cover. Questions regarding Affirmative Action dates and compliance should be directed to the Equal Opportunity Department at (602) 262-6790.

    29. 29 M/W/SBE Involvement The Integrated Program Management Group (IPMG) supports the use of M/W/SBE firms and/or DBE participation M/W/SBE Directory: Internet Access to Eligibility Database http://www.phoenix.gov/CERTIFY/index.html

    30. 30 Selection Schedule SOQs due at Noon September 4, 2009 SOQ Review September/October 2009 Webpage Posting October 2009

    31. 31 StanStan

    32. 32 Top 10 SOQ Mistakes

    33. 33 Top 10 SOQ Mistakes 10 - Exceeded the number of alotted pages 9 - Did not include one hard copy and one electronic copy 8 - Company information included in resumes 7 - Addressing incorrect project on SOQ 6 - No Affirmative Action Certification

    34. 34 Top 10 SOQ Mistakes - Continued 5 - Difficult to read – Too much “stuff” on a page 4 - Multiple typos and/or poor grammar 3 - Assuming the panel knows your experience 2 - Not addressing all evaluation criteria and/or submitting “boilerplate” responses 1 - Late delivery – past due date/time

    35. 35 Previous SOQ Format Issues No cover letters Firms did not follow instructions - various formats submitted making it difficult to follow Did not include separate pages for each Service Area Electronic and hard copy were not the same/version Affirmative Action date not included Late submittals

    36. 36 Questions

    37. 37 Questions Regarding Qualifications StanStan

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