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Enhancing Virtual Collaboration: A Guide to Using Elluminate Effectively

This comprehensive guide, presented by Dominic Bygate and Adriano Marinelli, covers the essential features and functionalities of Elluminate for effective virtual collaboration. It outlines participant roles, tools for audio and video control, application sharing, and whiteboard usage. The guide also details the preparation steps before a session, actions to take during the session, and advanced options like breakout rooms and polling. Perfect for educators and facilitators aiming to create interactive and engaging virtual classrooms.

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Enhancing Virtual Collaboration: A Guide to Using Elluminate Effectively

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  1. Collaborate as a virtual classroom Dominic Bygate D.Bygate@Herts.ac.uk Adriano Marinelli a.m.marinelli@herts.ac.uk Slide Set Courtesy of Fang: Lou LTI

  2. Different levels of access • Participant – attending meetings • Moderator – host meetings • Supervisor – create meetings • Administrator – create courses • Manager – promote; create; report

  3. Overview of the Elluminate

  4. Overview of the Elluminate • Participant window • Chat window • Audio controls • Video • White board • Tool bar (for extra functionality)

  5. Screen view of a participant Video Tool bar (for White board) Audio controls White board Participant window Chat window

  6. Screen view of a moderator Application sharing Web tour Record upload presentation

  7. Before the session • Get a virtual office (meeting scheduled) • Send the guest link to participants • Ask participants to do checkups • Planning the session • Hardware • Content and activity • Establish the rules/roles • Upload presentation before the session starts

  8. During the session • Audio test • Roles (moderator/ participant) • Upload presentation • Video camera • Share application (selected by you) • Breakout rooms • Stay in control • Record?

  9. Demonstration • Elluminate website http://www.elluminate.com/ • My virtual office: • http://tinyurl.com/82ev9ax • Guest link: • http://tinyurl.com/6qsdwcl

  10. Audio test • Tools – Audio – Audio Setup Wizard • Speaker test • Microphone test

  11. Simultaneous talkers Tools – audio – maximal simultaneous talkers – 1 or 2 or 3? (up to 6) – Only moderator can set it

  12. How to speak • You need to press the button ‘Talk’, and adjust the level of microphone • After speaking please press the button again, so other people can talk • If busy, please raise your hand and wait for your turn

  13. How to use a video camera • Plug in your video camera (some are built in) and install it if needed • Press the ‘Video’ button on the left side • ‘Preview’ and ‘transmit’ • If busy, please raise your hand and wait for your turn

  14. Number of video cameras Tools – video – Maximal simultaneous cameras – 1 or 2 or 3? (up to 6) – Only moderator can set it

  15. Upload a presentation • PowerPoint presentation can be uploaded • It takes time to do so – do it before the lecture • Each slide is loaded as a picture – animation is lost • To keep animation • Use separate slides • Share application

  16. How to use the whiteboard • Select object • Pointer • Drawing tool • Enter text • Shapes • Arrow • Screen shot • Art clips

  17. Hear from the participants • Show emotion • Step out • Raise hand • Polling (voting)

  18. Recording? • Press the button to start recording • Link to the recording will be emailed to the owner of the virtual office after everybody logged out

  19. Share applications • Participant can only share application if permitted by the moderator • Very easy to use in Collaborate • Press the ‘Share Selected Application’ button on the top tools bar • You can stop sharing anytime you like

  20. Web Tour • Participant can only use Web Tour if permitted by the moderator • Very easy to use in Collaborate • Press the ‘Web Tour’ button on the top tools bar • You can stop anytime you like

  21. Breakout rooms • Moderator can create break out rooms • Tools – breakout room • Moderator can distribute participants • Or allow them to move to • breakout rooms

  22. Stay in control • Give/take away moderator’s privilege • Remove participant • Global Permissions – audio, video, chat, whiteboard, application sharing, web tour

  23. Polling – formative • Tools – Polling – Polling type • Yes/No options • A_C MCQ • A_D MCQ • A_E MCQ

  24. Quiz – could be summative • Window – Show Quiz Manager • Create a new quiz – name the quiz • Add question – add choice – select the correct one • Save as a file/read from a file • Single click to edit the quiz

  25. Quiz – could be summative • Double click to run the quiz • Set timer • Hand out • Show correct answer • View summary • Close the quiz • Save the results (.vcq) • Open in Excel • Work out the results

  26. Further training • Elluminate website http://www.elluminate.com/ • User account for training • For advanced users • Elluminate Plan! • Elluminate Live! • Elluminate Publish! • Elluminate Bridge!

  27. If you require a virtual office Please give us: • Your e-mail address • The duration of office will be maximal for one year Adriano Marinelli a.m.marinelli@herts.ac.uk

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