No Child Left Behind

1. No Child Left Behind Regional Meetings April, 2007

2. Regional MeetingsNCLB Consolidated Application and Performance Report Update For district specific discussions, feel free to call the NCLB Clearinghouse at 624-6705 to schedule a time for one-on-one or small group technical assistance.

3. Reauthorization ESEA is up for reauthorization in 2008 • Current thinking is that it will be ready by the end of this year. • President’s Plan—Building on Results: A Blueprint for Strengthening NCLB. • At this time, it removes support for all students in certain areas by eliminating Titles IID, IVA & V. http://www.ed.gov/news/opeds/factsheets/index.html?src=gu • NASTID Legislative Recommendations http://www.titlei.org/documents/finalnclbpaper61003.pdf

4. Reauthorization • NEA and other organizations report that NCLB was authorized with little input from educators. Many educational groups are urging you to be involved. • Check the Federal Register. • Let legislators know what is important to you and support your input with data.

5. NCLB Allocations • Title IA-- decreased approximately $2 million (variable hold harmless in effect) • Title IC-Migrant—no change • Title IIA—no changes at this time • Title IID Educational Technology- no change • Title III—slight increase • Title IV –no change • Title V—no change • Title VI Rural – no change

6. NCLB Monitoring Visits • SAUs are monitored on a 5-year cycle. • 2007-2008 reviews listed on handout in packet. • This begins a new monitoring cycle. • Letters will be sent out to the SAUs to be monitored in 2007-2008 before the end of this school year with the date of the review. • If changes must be made, the SAU will need to call promptly to determine a different date.

7. NCLB Monitoring Visits (Cont’d) • Want more information on preparing for an NCLB Review? Go to the afternoon roundtable or go to the following web site: http://www.maine.gov/education/nclb/topics.htm

8. Report Cards • State and local school district report cards are critical tools for promoting accountability for schools, local school districts, and States by publicizing data about student performance and program effectiveness for parents, policy makers, and other stakeholders. Report cards help parents and the general public see where schools and districts are succeeding and where there is still work to do. • http://www.ed.gov/programs/titleiparta/reportcardsguidance.doc

9. Report Cards • Assessment Data (Assessment Report) for SAU/School • Accountability (AYP Report) for SAU/School • The professional qualifications of all public elementary and secondary school teachers in the State, as defined by the State (e.g., bachelors and advanced degrees, licensure) for SAU/School.

10. Report Cards • Assessment Data—all students • Accountability Data—does not include students who have not been in the district for a full academic year (FAY) • Data: whole group and disaggregated by subgroups • Major Racial & Ethnic groups • Students with Disabilities • Limited English Proficient • Economically Disadvantaged • Migrant* • Gender**Note that the subgroups of migrant and gender are subgroups for reporting purposes only and are not among the required subgroups for adequate yearly progress (AYP) determinations.

11. Report Cards SAUs must disseminate district and school report cards to:  (1) All schools served by the local educational agency;  (2) All parents of students attending those schools; and (3) The community, through public means, such as posting on the Internet, distribution to the media, and distribution through public agencies, public libraries, etc.

12. Important Dates! Applications and Performance Reports are due by August 1, 2007 or 30 days after the end of any summer programming. See handout with outlined dates in packet. If you have a summer program and will not meet the August 1 date, you must send your date of submission by July 15 to the NCLB Clearinghouse by letter, fax, or e-mail.

13. Please note: Performance Report • Application can not be submitted until the Performance Report has been submitted. • Outcomes from this report will be considered as we review your application. • Our goal is to have timely submission with projects based on data and input from all constituents. NCLB

14. Performance Reports and Applications will be read in the order they are received. Requests for additional information or clarification will be e-mailed to districts.

15. Timing and Quality Count!! • Submit Early • Make sure your submissions are complete and well written. • The NCLB Team will process as quickly as possible—get in line early. • Check your e-mail and respond as soon as you can to our request for clarification/additional information.

16. Maine is 100% Electronic Don’t forget to: Check your site set-up—is everything correct? Are all schools listed? Are the phone numbers, extensions, and e-mail addresses current? (MDOE uses this info for e-mail blasts and we wouldn’t want to miss you.) Are all non-public schools included?

17. Cash Management • Did you ask for your funding based on when you would need cash? • Got carryover? Don’t ask for new money early in the year. • Use the carryover funds before you spend the new allocation. • Cash management has been a common finding during the local single audit process.

18. Cash Management Questions? Contact: Karen Knyff   karen.knyff@maine.gov 624-7396 Title IV questions, contact Carla McPherson carla.mcpherson@maine.gov 287-2596

19. Contracts http://www.maine.gov/education/edletrs/2007/adlet/07adlet006.htm $ in NCLB Applications under contracted services requires the following: • A written contract signed by the SAU and the contracted entity; • Rationale for why the contractor was chosen;

20. Contracts (cont.) • References obtained as applicable; • A written code of standards of conduct for the SAU; • Relevant records maintained such as copies of contracts, participants attending professional development, other costs documented; • A process for dispute resolution.

21. Contracts (cont.) The NCLB Application will have a process verifying that you are aware of these requirements and plan to comply. • An SAU response of “NO” on the NCLB Application will result in not being able to submit the project. You will either have to answer in the affirmative or revise your project to not include a contract.

22. Performance Report: Didn’t put money in contracts, but you spent some--then then the contracting box will appear and you will have to agree to comply with the contracting requirements. • Carryover Continuance: You can only request money in contracts if there was money in the original project. • Carryover New Project: The SAU will also be asked to verify that you are aware of the contracting requirements and plan to comply. A response of “NO” will result in not being able to create this new project.

23. Contracts (cont’d) • While the costs for attending workshops/ conferences and course registrations should be reported in the contract category, contracts are not needed; however, you do need supporting documentation on file. • Stipends for persons on staff providing professional development are reported under the Salary/Benefits category. • A contract is required for all outside vendors.

24. Inventory • Purchases with a cost of $3,000 or more must be inventoried and identified under the Title purchased. • This is the amount the State of Maine has identified as capital equipment.

25. Tracking • You need to inventory and track the location/movement of any purchase with a cost of $500 or more or if it is something you would expect to be replaced or repaired. • Sample inventory and tracking forms are included in Administrative Letter 7. http://www.maine.gov/education/edletrs/2007/adlet/07adlet006.htm

26. Procedures for Non-Public School Grant Participation • The public school district obtains e-mail address of the non-public school lead administrator. • A consultation meeting is set-up. • The district enters the e-mail address into NCLB Site Set-up menu. • The district, through its menu, sends a system- generated username, password and electronic signature to non-public school lead administrator. • The non-public school completes the non-public participation form using its username and password.

27. Procedures for Non-Public School Grant Participation (cont’d) 6. The participation form is submitted either electronically with electronic signature or by mail/fax to the State. 7. If sent electronically, the application will be set up properly for further district input. 8. If the form is mailed and the State certifies the form, the application will be set up properly for further district input. 9. If Title IAis chosen for participation and the non-public school is eligible, the Affirmation of Consultation form is available in the non-public school menu. 10. After the consultation meeting is held, the non-public school submits its Affirmation of Consultation electronically or by mail/fax.

28. Flexibility • Transferability open to all districts • REAP-Flex possible for small (under 600 students) rural districts. • Contact Dennis Kunces if help needed

29. NCLB Administrative Project Sheet • Coordinator funding must come from at least two Titles. • Coordinator project must include tasks and outcomes consistent with NCLB timelines. • Can be up to 4% of all Titles except Titles III (III projects only) and IVA (2%). NCLB

30. SCHOOLWIDE SCHOOLS • All districts opting to have a Schoolwide Program (SWP) must have an approved SWP Plan on file with the SEA or submit one by August 1. See information at Title IA website: www.state.me.us/education/nclb/Schoolwide/home.htm • For approved SWP, a Schoolwide Project Sheet will appear. The project page for each SWP should include the total amount of state, local, and federal funding that will support this project in the project description. Show the amount of funding in the “Other” category on the budget line.

31. Targeted Assisted Schools (TAS) • Multiple educationally related objective criteria and uniform procedures are used to identify and select the students in greatest need. • Title IA served students receive the same amount of instruction from the classroom teacher as non-Title I students. Services supplement—never supplant.

32. Targeted Assisted Schools (TAS)(cont.) • Parents receive notification of eligibility • Documentation exists to support the absence of services to any child in greatest need of receiving services. • Procedures have been developed to enable students to enter and to exit Title IA services throughout the year. • Only students residing in eligible attendance areas are receiving services.

33. Targeted Assisted Schools (TAS)(cont.) • Title IA services are coordinated and integrated with the classroom services as well as other federal services. • The process for identifying students does not automatically exclude ESL/ELL or students with disabilities. • Title IA staff work only with students identified for Title IA services.

34. 2007 AYP UPDATE School AYP • Assessment scores mid-July • AYP decisions mid-August • Gr 3-8 Proposed targets for 07-08: • Reading 50% • Math 40% • Attendance 88% • High School proposed targets for 07-08 • Reading 50% • Math 20% • High school Grad rate 64%

35. 2007 AYP UPDATE School AYP Annual AYP decisions based on: • Participation (group size >41): • current year data • must be 95% or higher • Performance (group size >20): • Gr. 3-8 (whatever is in school): current year data • High school: two years 05-06 & 06-07 • Additional indicator • Gr 3-8 attendance • High school graduation rate

36. Schools with grades 3-8 Check your sub-group data! Many sub-groups previously too small to measure will now be measurable. REMEMBER: If you have 20 in a sub-group, that sub-group will be used to determine AYP .

37. Assessment and Accountability Data reported online Check Measured Progress Web Site http://iservices.measuredprogress.org/ Remember these files may contain confidential student information, including a confidential FERPA list. Please insure that only appropriate personnel have access.

38. MEDMS DATA IS YOUR DATA • When you enter the Measured Progress Web Site, you are viewing reports generated with the data that was posted by your district into the MEDMS system. • If your reports are incorrect, the data was incorrectly entered into MEDMS from your district. • Student Data is the SAU’s responsibility. Please make sure all data entered into MEDMS is true and accurate. This will ensure true and accurate reports for your district.

39. MEDMS DATA IS YOUR DATA Verification issues • Student exit/entry data • Transfers • Dropouts • Habitual truants • Subgroup coding: NSLP, SWD, LEP • Entry date: Full academic year (FAY)

40. AYP Status • Review your current AYP report. • Are you a monitor school this year? • You receive your state assessment scores before we do so you can get an idea of your status before the SEA sends out the new AYP reports. • Current 06-07 CIPS1 schools will be asked to attend a session regarding SES in May (TBD) in Augusta. • More information regarding 07-08 CIPS will be coming in late Spring. • Info Letter detailing AYP formula for 07-08 will also be coming in late Spring.

41. CIPS Title IA Project Sheet • 2006-2007 Monitor Schools: The CIPS 10% Project Sheet may be created with the project funds budgeted in the “Other-8000” category and updated after the required plan is completed in December 2007 or after notification of making AYP. • For first year and additional year CIPS: The CIPS 10% Project Sheet(s) will appear and details of activities for these funds must be presented in a separate sheet for each school.

42. Title IA Setasides • Homeless—all districts. • HQT—all districts—This project targets teachers who do not meet the “highly qualified” require- ments; this IS NOT for general professional development. Performance Object is to maintain or increase % HQT. • Parent Involvement Setaside—all districts with a Title IA allocation of $500,000 or more.

43. Other Title IA Set-asides • Title I Administration—only supports time for Title IA program oversight; this IS NOT for an NCLB administrator/coordinator. • Summer School. • Supplemental Educational Services/ Transportation. • Other i.e. District-wide Professional Development to enhance the Title IA Program.

44. RANKING & DISTRIBUTION This page has 3 components: • Eligibility of schools • Ranking by poverty or grade span • Distribution of funds

45. Eligibility of Schools • Districts with fewer than 1,000 students or districts with only 1 building at each grade level do not have to comply, and all schools are eligible. • All schools above 35% poverty are eligible for Title IA funds. • All schools at or above the district poverty average are eligible. • If a school was eligible in the previous year, it is grandfathered for one year.

46. Ranking of Schools • Schools may be ranked by poverty % or by grade span by poverty %. • The electronic application forces you to choose one or the other. • For example, SAUs choose the grade span option if they have a focus on early grades and have a middle school with higher poverty than one of the early grade schools.

47. Distribution of Funds • Schools with the highest poverty % must receive equal or more funding per pupil than schools with lower %. • The “125% Rule” applies if serving schools over and under 35% poverty and the district has more than 1000 students, each school must receive a per pupil amount of 125% of a Title IA district per pupil expenditure. • Salary Differential—experienced vs. new staff. • Comparability—Complete this page; some will have a separate report due in November.

48. Seeing Red Upon Submission? • Title IA Salary and benefit amounts on Staff Information page must match the salary and benefits on all three types of Title IA project sheets. • Title IA amounts from the three types of projects sheets must match this year’s allocation. • Amount Dedicated to Schools must equal Total Building Funds • Non-public school allocations must be included.

49. Maine Migrant Education Program The Maine Migrant Education Program would like to provide program awareness to ensure that all SAUs have a common understanding of who qualifies as migrant and what services are available for migrant students.

50. Qualifying for Migrant Education Funds • In order for an SAU to qualify for Migrant Education funding, the Maine Migrant Education Program will need to determine if the SAU has qualifying migrant students. • In order to determine an SAU’s eligibility, we require that; • All SAUs distribute the Parent/Student Survey on a yearly basis to all students, and complete the Migrant Education Eligibility Form for all new registering students. • As soon as these forms are completed and returned to our office, we will review them and contact the families who answered yes on the form to verify eligibility. • Once a child is determined to be eligible, the SAU will be notified of the total number of eligible students and funding amount.