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Managing Meetings

Managing Meetings. Linzi J Kemp & Diane Shichtman (October 25, 2005 10.00-11.00 CDL). Goal/Objectives. Goal: Recognition of the leadership role of ACs and professional staff Objectives: Recognize the responsibilities of committee chairs and members;

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Managing Meetings

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  1. Managing Meetings Linzi J Kemp & Diane Shichtman (October 25, 2005 10.00-11.00 CDL)

  2. Goal/Objectives • Goal: Recognition of the leadership role of ACs and professional staff • Objectives: • Recognize the responsibilities of committee chairs and members; • Proactively conduct business in a meeting.

  3. Types of Meetings • Formal • Regular • Response to issues (committee) • Informal • Corridor Chats • Coffee Conversations

  4. Purpose of Meetings - Benefits • Opportunity to voice thoughts • Information sharing and update • Communication between each other • Delegation and feedback • Planning • Opportunities for creativity • Time for decision making • Discussion problems and finding solutions

  5. The Problem with Meetings • Meetings that don't work = frustration/boredom/cost. • Meetings positive = build teams + effective organisation. • Make meetings work = Chairman + Participants

  6. Meeting Preparation • Room Organisation • aids • Documents • Agenda • Minutes/Action Notes • Meeting Reminder

  7. Chairman • Plan • Inform • Prepare • Structure and Control • Summarize and Record

  8. Meeting Menaces • The interrupter • The waffler • The dominator • The assassin • The turf

  9. Reflecting Supporting Disagreeing Constructing Clarifying Interpreting Confirming Testing …….. ……….. ……….. ……… ………… ……….. ………. ………. Questioning Types - Activity

  10. Goal/Objectives • Goal: Recognition of the leadership role of ACs and professional staff • Objectives: • Recognize the responsibilities of committee chairs and members; • Proactively conduct business in a meeting.

  11. Rules of Brainstorming

  12. Rules of Brainstorming Postpone and withhold your judgement of ideas Encourage wild and exaggerated ideas Quantity counts at this stage, not quality Build on the ideas put forward by others Every person and every idea has equal worth

  13. References • Video Arts, 2003 (Online) http://www.videoarts.com/goingtoameeting/ • ILM, Edge Volume 2 Issue 1 2003/3 • ILM, website, http://www.i-l-m.com/ • Oxford English Dictionary • NEBS, 1986, Communicating in Groups, NEBS Management Development Super Series, 3rd ed. • Le Meridien, http://www.lemeridien.com

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