Meetings - PowerPoint PPT Presentation

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Meetings

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  1. Meetings COMP3100/3500/4500

  2. Dilbert on meetings 15 December 2001

  3. More Dilbert on meetings

  4. Effective meetings • Effective meetings really boil down to three things: • They achieve the meeting’s objective. • They take up a minimum amount of time. • They leave participants feeling that a sensible process has been followed.

  5. How to hold effective meetings • Don't call a meeting when an email will do • Always have an agenda • Invite the right people i.e. know the purpose of your meeting • Make people show up on time • Get everyone talking • Use meetings to argue • Record your decisions, keep accurate minutes • Stick to your agenda, and end on time

  6. Efficient meetings • Meeting Types • Information versus Solution • http://www.bnet.com/2422-13731_23-311628.html • Turbo Charged Meetings • http://www.bnet.com/2422-13731_23-237243.html • Making team decisions • http://www.bnet.com/2422-13731_23-265796.html • Setting SMART goals • http://www.bnet.com/2422-13731_23-262557.html

  7. Your meeting is in trouble when ... • There is: • No agenda • No stated time limit • No one responsible for keeping on track • No one taking notes • No agreement on what happens once the meeting breaks • The person who can make decisions is not there.

  8. Meeting resources • Agenda template • http://www.mindtools.com/pages/article/worksheets/AgendaTemplate.pdf