Department of General Services Procurement Division July 11, 2007

1. Department of General Services Procurement Division July 11, 2007

2. Calendar of Events/Update on Collaboration Conferences Eric Mandell To view events, please click on link below: http://www.pd.dgs.ca.gov/recipro/events.htm

3. State of California Purchase Card“CAL-Card”www.pd.dgs.ca.gov/calcard

4. What is New? • Transition to Access Online • Use for LPAs • Benefits • Rebates • Website • Access Online • Training-Access Online • Training-Department of General Services Workshops

5. Transition • All agencies will be transitioned to the new US Bank, TSYS system/Access Online • The transition schedule is located on the CAL-Card website • US Bank will contact your agency 30 days prior to your transition date • Agencies will be issued new cards

6. Leveraged Procurement Agreements • Complete all required documentation when using an LPA • Use the CAL-Card as a payment mechanism • Using the CAL-Card for LPAs will increase your average transaction and volume sales rebates

7. New Contract Benefits • Access Online Program • Agencies may download all billing documents the day after cycle date; increasing potential for higher Prompt Payment Rebate • Rebates • Prompt Payment through 45th day from cycle date • Average Transaction • Volume Sales • Rebates are calculated quarterly and paid by the 50th day from quarter end date

8. Rebates • Average Transaction Rebate • Total Sales/Number of Transactions X .75 • Example: $500,000/2500 X .75 = $150.00 • Volume Sales Rebate • Total Sales X .00393 • Example: $500,0000 X .00393 = $1,965.00 • Prompt Payment Rebate • (45 - # of Days to Pay) ÷ 45 X .0045 X Invoice Amount • Example: (45 days-3 days) ÷ 45 X .0045 X $500,000 = $2,115.00

9. Rebates to Agencies • Rebates earned for quarter January 1, 2007 to March 31, 2007: • Average Transaction--$326,121 • Volume Sales--$513,844 • Prompt Payment--$66,392.00 • Total rebates paid to agencies--$906,357

10. CAL-Card Websitewww.pd.dgs.ca.gov/calcard • Provides the most current CAL-Card program information • Valuable tool for program management • “Bulletin Board” • Agencies may subscribe to the website by entering an email address • As new information is added agencies will be notified by email

11. Access Online • Cardholder statements and Corporate Account Summary (Invoice) are available for download day after cycle date • All program management reports are available for download • Agencies may have US Bank “turn off” paper report sent via US Mail • All account maintenance will be done online; no paper forms

12. Access Online Training • Link to U.S. Bank Access Online training schedule from the CAL-Card website, click on “Training Information” • US Bank provides three training methods for Access Online functionality: • Web based training (wbt) • Web conference training • “Hands On” Computer lab

13. Department of General Services Training • Program workshops • Workshop training schedule and registration on CAL-Card Website • West Sacramento training workshops in February, April, June, August, and October 2007 • Training tools provided via website • Guidebooks • PowerPoint presentations

14. Questions ? CAL-Card website: www.pd.dgs.ca.gov/calcard Helen Gonzales CAL-Card Contract Administrator helen.gonzales@dgs.ca.gov (916) 375-4579 or calcard@dgs.ca.gov

15. CMAS Update Walter Saborio

16. Procurement Division • California Multiple Award Schedules (CMAS)

17. CMAS • Non-IT Service Reviews (Over $50K) • Now Reviewed in CMAS

18. CMAS • Review Non-IT Requirements Check List • Handout http://www.pd.dgs.ca.gov/cmas/ReqPONon-ITServover$50,000.html

19. CMAS Request for Offer (RFO) • Choose Your Words Carefully • Handout http://www.pd.dgs.ca.gov/deleg/PAMchapter06.htm#6a31

20. CMAS Documentation • Best Value Determination Worksheet • Handout http://www.documents.dgs.ca.gov/pd/delegations/bestvalwrksht.doc

21. CMAS Other CMAS Changes • FAQs http://www.pd.dgs.ca.gov/cmas/default.htm

22. CMAS Questions ??

23. Break

24. SABRC Mark Umfress

25. State Agency Buy Recycled Campaign Certification • 11 SABRC Categories • Paper products • Printing and Writing paper • Mulch, Compost, and Cocompost • Glass • Lubricating Oils • Plastic products • Paint • Antifreeze • Tires • Tire-derived products • Metal

26. Catalog Stapler Stapler Notepad: 100% Postconsumer Recycled Content Form 74 35% Postconsumer Material SABRC Certification Options Written Certification: Form 74 Internet Website Catalog Product Label http://www.ciwmb.ca.gov/BuyRecycled/StateAgency/Forms/CIWMB074.doc

27. OSDS On-Line Certification – Robin Borden Annual Contracting Reports – Ron Wright DVBE Incentive Regulations – Gloria Anderson

28. Annual Consolidated Report Due Date • August 1, 2007 Due date for the annual consolidated report. The report must include the following: • Cover Letter • STD 810 DVBE & SB/MB Report • Improvement Plans if necessary • STD 810 Supplemental Report • Consulting Services Report • Ethnicity, Race and Gender (ERG) Report Deadline to submit report may be extended only with written approval from Lorna Brisco Incomplete reports or reports that contain errors will be returned to the department. • August 6, 2007 Written notices will be sent to the Executive Office for all entities that did not meet the deadline. • August 31, 2007 is the absolute final date for departments to submit reports or corrections/changes. Reports submitted after this date will be listed as “submitted too late” to be included in the annual report.

29. Questions? July 11, 2007 Customer Forum