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Promotions 2013. Decanal Promotion Committee 2012-2013. Arum I. Gotlieb MDCM, FRCPC Interim Vice Dean, Graduate and Life Sciences Education Senior Academic Advisor to the Dean Acting Vice Dean, Graduate and Life Sciences Education

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Promotions 2013

Promotions 2013

Decanal Promotion Committee

2012-2013


Promotions 2013

Arum I. Gotlieb MDCM, FRCPC

Interim Vice Dean, Graduate and Life Sciences EducationSenior Academic Advisor to the DeanActing Vice Dean, Graduate and Life Sciences Education

Professor, Department of Laboratory Medicine and Pathobiology, University of TorontoStaff Pathologist, Laboratory Medicine Program, University Health NetworkSenior Scientist, Cell and Molecular Biology, Toronto General Research Institute, University Health Network

Medical Sciences Building (MSB), Room 2360

1 King’s College Circle

University of Toronto

Toronto ON M5S 1A8

Tel:416-946-7617

Email: avrum.gotlieb@utoronto.ca


Overview of decanal promotions committee faculty of medicine

Overview of Decanal Promotions CommitteeFaculty of Medicine

Decanal Promotion Committee

2012-2013


Decanal promotion committee

Decanal Promotion Committee

Chair

Provostial Assessor

Members appointed by Dean to reflect faculty diversity

Two reviewers provide a full review of each dossier

Administrator

Advisory to the Dean

Decanal Promotion Committee

2012-2013


Decanal promotion committee1

Decanal Promotion Committee

Provostial Assessor

The rigour with which the criteria for promotion are applied

Attention that the required University and Faculty procedures are followed

The Provostial Assessor assures the Provost that best practices are followed in the preparation and review of promotion files

Attention to conflicts of interest in referee letters

Non voting member of the committee

Decanal Promotion Committee

2012-2013


Conflict of interest of members of the decanal promotion committee in dossier review

Conflict of Interest of Members of the Decanal Promotion Committee in Dossier Review

If you:

1) have written a letter of support

2) have had close collaborations (past or present)

3) have a potential “career advancement” relationship

4) have a close personal relationship

Note: members should not submit referee letters

Decanal Promotion Committee

2012-2013


External and internal referees

External referees are individuals external to the University of Toronto and its affiliated hospitals. External referees should be individuals of appropriate stature who are able to judge the quality and impact of the candidate’s work.

Internal referees are individuals at the University of Toronto who are usually neither full nor cross-appointed members of the candidate’s department. However where Departments are comprised of more than 3 divisions, or equivalent, the internal referee may be solicited from another division, or equivalent, within the same department. (Section 4.3.1, pg 29).

External and Internal Referees

Decanal Promotion Committee

2012-2013


Letter of recommendation to the dean

Dean, Faculty of Medicine of Toronto and its affiliated hospitals. External referees should be individuals of appropriate stature who are able to judge the quality and impact of the candidate’s work.

University of Toronto

Medical Sciences Building, Room 2109

1 King’s College Circle

Toronto, Ontario M5S 1A8

Dear Dean ______ :

I am pleased to recommend to the Decanal Promotion Committee that ______ be promoted to the rank of Associate/Full Professor, Department of ___________, effective July 1, ____, My recommendation is based upon the following assessments of his/her scholarly activities.

Research

Based on the evidence, the candidate’s research has been deemed as ____________ [insert descriptor excellent or competent or not applicable ].

Creative Professional Activity (if appropriate)

Based on the evidence, the candidate’s creative professional activity has been deemed as ____________ [insert descriptor excellent or competent or not applicable].

Teaching and Education

Based on the evidence, the candidate’s teaching and education has been deemed as ____________ [insert descriptor excellent or competent or not applicable].

Administrative Service (if appropriate)

In summary, ______________________________________________________________

I am pleased to recommend him/her for promotion to the rank of __________________.

Sincerely,

Chair, Department of ______

  • Members of the Committee have found it useful to begin the review by reading the Letter of Recommendation first

Letter of Recommendation to the Dean

  • This letter has considerable impact

Decanal Promotion Committee

2012-2013


The review process

The Review Process of Toronto and its affiliated hospitals. External referees should be individuals of appropriate stature who are able to judge the quality and impact of the candidate’s work.

A brief oral presentation is made of the candidate’s dossier and rationale for recommendation indicated

Summary of the individual’s contributions in the three areas for promotion: research, education/teaching and creative professional activity. Comments on administrative activity, if applicable

Attention drawn to strengths and weaknesses including problem areas

Any referee or student letters that may be problematic are flagged and recognition in Chair’s letter noted

State recommendation

Promote

Defer

List what additional information is required

Decanal Promotion Committee

2012-2013


Deferral of promotion application

Deferral of promotion application of Toronto and its affiliated hospitals. External referees should be individuals of appropriate stature who are able to judge the quality and impact of the candidate’s work.

Deferral is where there is insufficient information and documentation to recommend promotion

The Committee and primarily the assigned reviewers provide clear comments to compose a set of questions which the Chair is asked to address in the deferral letter which is sent to the Departmental Chair

The Department Chair works with the candidate and the Departmental Promotion Committee Chair to address the requests of the deferral letter

In March, the assigned reviewers lead the discussion and review of new information when the Department Chair attends the deferral meeting.

Decanal Promotion Committee

2012-2013


Deferral

Deferral of Toronto and its affiliated hospitals. External referees should be individuals of appropriate stature who are able to judge the quality and impact of the candidate’s work.

The Committee felt there was insufficient evidence to promote to the rank of Associate Professor.

Examples of deferral statements

The committee requests additional evidence of excellence in CPA

The Committee found the candidate’s dossier provided inadequate evidence of national impact of the work and invites additional information

The Committee noted a gap in productivity and asks for clarification

The Committee requests any additional information regarding new publications or submissions.

The Committee found the candidate promotion dossier lacking sufficient documentation of impact of research.

Decanal Promotion Committee

2012-2013


Promotion recommendation

Promotion - Recommendation

Decanal Promotion Committee

2012-2013


Thank you

Thank You to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Decanal Promotion Committee

2012-2013


Creative professional activity faculty of medicine academic promotion

CREATIVE to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

PROFESSIONAL

ACTIVITY

Faculty of Medicine Academic Promotion

Decanal Promotion Committee

2012-2013


Questions and answers

Questions and Answers to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Do I need to publish to excel in CPA?

I have a great practice and my patients say I am a great physician. Is this enough?

I am a member of 10 societies. Is this enough?

Decanal Promotion Committee

2012-2013


Overview

Overview to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Being a competent practitioner, is not sufficient to meet the criterion of excellence in CPA

Expectation that most faculty members will be engaged in some CPA as part of scholarly life which is baseline in nature

Decanal Promotion Committee

2012-2013


Creative professional activity

Creative Professional Activity to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Competence

Excellence

Not Applicable

Decanal Promotion Committee

2012-2013


Creative professional activity1

Creative Professional Activity to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Professional Innovation and Creative Excellence

Contributions to the Development of Professional Practices

Exemplary Professional Practice

Decanal Promotion Committee

2012-2013


Scholarly activity

SCHOLARLY ACTIVITY to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Decanal Promotions Committee

2012-2013


Cpa overview

CPA Overview to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Describe CPA with evidence

Provide clear description of role of candidate in CPA with evidence

Provide evidence of impact

Decanal Promotion Committee

2012-2013


Professional innovation and creative excellence

Professional Innovation and Creative Excellence to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Developing new techniques

Conceptual innovations

Educational programs

Creative excellence, variety of forms and target audiences

Decanal Promotion Committee

2012-2013


Contributions to the development of professional practices

Contributions to the Development of to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.Professional Practices

Sustained leadership in the profession or professional societies, associations or organizations (not just membership)

Influence standards

Enhance effectiveness of the discipline

Both internal and external assessments useful

Decanal Promotion Committee

2012-2013


Exemplary professional practice

Exemplary Professional Practice to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

That which is fit to be emulated

Illustrative to students and peers

Professional as an exemplar or role-model, to emulate

Recognized by peers, emulated by others or impact on practice

Decanal Promotion Committee

2012-2013


Assessment

Assessment to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Related to discipline and relevant to appointment at U of T

Evidence of sustained and current activity including scholarship

Focus on excellence, creativity, innovation and impact on profession

Evidence of scholarship

May be linked to Research or to Teaching/Education

Decanal Promotion Committee

2012-2013


Candidate statement of documenting cpa

Candidate Statement of Documenting CPA to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Provide a brief outline of CPA

Provide supporting detailed documentation of the CPA

Provide a statement of the importance of the achievement

Describe evidence of impact of CPA

Decanal Promotion Committee

2012-2013


Creative professional activity2

Creative Professional Activity to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

IMPACT

Decanal Promotion Committee

2012-2013


Pitfalls

Pitfalls to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Poor documentation of the CPA activity

Failure to clearly identify candidate contribution when it is a group activity

Failure to demonstrate scholarly activity in the CPA

Failure to document impact of CPA, especially referee and other colleague letters

Failure to highlight national and international impact

Decanal Promotion Committee

2012-2013


Where do people struggle

Where do people struggle to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

To collect appropriate documents for CPA assessment

Obtain appropriate references for CPA – external, internal, colleague

Write an appropriate candidate statement that shows scholarship and impact

Decanal Promotion Committee

2012-2013


Where do people get de railed

Where do people get de-railed to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Insufficient information or evidence of scholarship and impact (deferral)

Decanal Promotion Committee

2012-2013


Thank you1

Thank You to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean.

Decanal Promotion Committee

2012-2013