Understanding Right of Way Process

1. Understanding Right of Way Process Dawn Haecker, Training & Technical Support Supervisor, INDOT Trent Newport, VP, CrossRoad Engineers

2. Overview of ROW Process

3. Overview of ROW Process • Appraising • Review Appraiser – Prepare Appraisal Problem Analysis • Determine type of appraisal needed • Outline specific issues to address • Appraiser – Prepare Appraisal • Determine and value cost to cures • State highest and best use • Specify personal vs. real property • Research current comparable sales in area • Assign value for property • Review Appraiser – Review Appraisal, recommend, accept or reject

4. Overview of ROW Process • Buying • Right of Way Agent • Prepare offer based on approved appraisal • Negotiate with property owners (30 days) • Prepare and obtain signatures for necessary documentation to convey property & to arrange payment • Request Administrative Settlement if necessary • Buying Reviewer (INDOT) • Ensures procedures have been followed without errors • Verifies LRS data is complete/correct • Forwards to Deputy Attorney General office for legal review

5. Overview of ROW Process • Relocation – Concurrent with Buying Process • Right of Way Agent • Determines entitlements, issues 90-Day Notice • Provides advisory services • Performs move inspection & notifies that ROW is clear • Relocation Reviewer / Supervisor • Verifies compliance with Uniform Act and State Code • Verifies LRS data is complete/correct • Certifies LPA Projects for Relocation only

6. Overview of ROW Process • Property Management • District • Secures acquired properties • Asbestos inspection • Demolition contracts/auction • Maintains until contractor takes responsibility • Central Office • Coordinates payments, closing, sends 30-Day Notice • Manages document recording • Certifies projects as “Clear” or “With Exceptions” • Tracks excess land for resale

7. Overview of ROW Process

8. Review for ROW Item Conflicts • Review all clearing items needed for each utility • Review cost to cure items, demolition items, etc. • If contract clearing will not be in time then get utility to add these into their work, if they are reimbursable • If utility is not reimbursable, then coordinate with designer for clearing options • Request  septic and well locations from designer and review against utility relocations

9. Coordinate with ROW Manager • ROW manager duties • Right of entry to include utility work and inquire with utility to see if they will work under right of entry • Constant communication with ROW manager and request to be included on ROW status reports • Utility easements for relocation • Coordinate with utility to expedite • Provide plat and descriptions to utilities • Coordinate with utility for land values • Combine ROW and easement offer process • Perform ROW staking for utility relocation work

10. Identify Critical Path & Parcels • Review critical path and critical parcels for each utility • Discuss with ROW manager in case this should impact ROW critical path • Create utility master map to show this and share with ROW manager, design team, INDOT utility project manager, and INDOT project manager • Communication with project manager so that project manager can communicate with real estate and others • Accelerating a parcel

11. Questions?