Academic Overview Session

1. Academic Overview Session

2. Academic Advising Bill Mattox, PhD Eric Swindell, PhD Bunny Perez Registration Student Records Milestones Brenda Gaughan Kelly Moore, PhD PhD Student Advising Tutorial Rotations Academics MS Student Advising MS Mentor Selection Academics

3. Topics for everyone • Documents – Please Read and Sign • Intellectual property agreement • Code of Conduct Turn these forms in on Wednesday morning • Registration and ORCID iD Q&A session - optional drop in 1:30 – 2:30 on Thursday, Computer Lab

4. ORCiD • Universal identifier for scientific work • Helps distinguish authors with similar names • Links together work done under different names or forms of the same name • Used by over 7,000 Journals • Now required of trainees seeking NIH funding • Required by GSBS – Helps track student achievement • Must appear on your myGSBS page

5. Topics for everyone • ORCiD– you’ll receive an email with instructions to: • Set up ORCiD Account • Import any publications (if you have them) • Make account public • Link account to myGSBS (available after you register for classes). • Registration – You’ll also receive an email from Bunny Perez with instructions on registering for courses. • Thursday 1:30 – 2:30 GSBS Computer Lab Optional Registration and ORCiD help session. This is a “drop-in” session, you may come and leave at any time.

6. Special situations Something is interfering with your ability to study, attend class or work in the lab. Discuss with GSBS Academic Affairs. We can help you deal with academic issues before they become an irreversible problem. 504 Disability Coordinators Brenda Gaughan & Cheryl Spitzenberger

7. Special situations You need to take some time off: Less than 1 week • Check with your research advisor and all course instructors. More than 1 week • As above, but also check with Office of Academic Affairs.

8. FAQs Do I get the summer semester off? Sorry, but no. You must register and be present for every semester until graduation unless you are granted a leave of absence.

9. FAQs Can I take vacation between semesters? For most first-year students the answer is yes. After you identify a thesis advisor, time off must be approved by the advisor and it may be limited by the policies at your home institution.

10. FAQs I’m doing research with a faculty member at MD Anderson and have an email account there, do I still need to watch UTHealth email? Yes. Please be sure to monitor your UTHealth email account daily.

11. FAQs Do I need to take the GSBS Ethics class this fall? Yes, all students must take this class in their first fall semester. If you have a conflict please come see us to discuss.

12. Degree specific overviews • PhD and MD/PhD students: Stay here • MS students: Follow Dr. Swindell to Gallick Classroom --S3.8367 • SMS students: (Genetic Counseling or Med Physics) Take a break! You’ll be receiving details from your specific programs later on.

13. Academic Overview PhD Students

14. Scientist Student Investigate the unknown Challenge current knowledge Master professional skills Learn facts Gain understanding of concepts

15. Goals of GSBS Curriculum Breadth Gain foundational knowledge in a broad range of topics Depth/Research Achieve research expertise in a specialized area Skills Research Methodology Critical Thinking Research and Project Planning Scientific Communication – grant writing, oral presentations Collaboration and Team Science

16. Courses Tutorial Rotations Courses Lab research Dissertation Research Dissertation Research Dissertation Research Timeline for PhD Students Year 1 Year 2 Year 3 Year 4 Year 5 + Join a Lab Join a Program Form Committee Candidacy Exam Dissertation Defense Meet with Advisory Committee every 6 months Publish required first-author paper(s) Just in Time (JIT) Information Sessions – Throughout First Year

18. Overall GSBS Course Requirements for PhD • Complete at least 72 semester credit hours including: • Foundations of Biomedical Research (7 credits)* • Ethical Dimensions of Biomedical Sciences (1 credits) • 3X Tutorial Research Experience (2 credits each) • Scientific Writing (2 credits) • Research (variable credit) • Program-Specific Course Requirements • *Except MD/PhD, Neuroscience “fast track” and Medical Physics

19. What to take in the Fall semester? • Most PhD Students: • GS21 1017 Foundations of Biomedical Research (7 credits) • GS21 1051 Ethical Dimensions of Biomedical Sciences (1 credit) • GS00 1514 Tutorial Research Experience (2 credits) Some Quantitative Students may substitute: GS21 1018: Foundations of Biomedical Research for Quantitative Students (7 credits) – Pass/Fail

20. Foundations of Biomedical Research • (GSBS “Core Course”) • Large Classroom M-F 8:30 sharp! • To obtain course registration code contact: • Course Director: Dr. Eric Swindell(GSBS) • Email: eric.c.Swindell@uth.tmc.edu • Tips for class: • Arrive early and take seat toward front. • There are sometimes tacos.

21. Is there any reason to take additional coursework this fall? Some programs may encourage you to take other courses. Remember you are not required to commit to a program until the end of your rotations. Medical Physics – special curriculum, see program’s handbook Quantitative Science – may have additional course requirements Neuroscience students – optional “fast track” curriculum

22. PhD students must enroll full time every semester • Fall and Spring semesters – 9 credit hours or more • Summer Semester - 6 credit hours or more • Register for extra hours only if needed

23. Tutorial Rotations First tutorial rotation begins on September 16th

24. Tutorial Rotation Schedule Fall Rotation: September 16 to December 6 First Spring Rotation: January 6 to March 6 Second Spring Rotation: March 9 to May 15 See Academic Calendar on GSBS Website.

25. Individual Advising on Tutorials Before picking a tutorial instructor meet with Bill or Brenda. Do this by September 6th 2. Once you decide, please let us know who you picked. 3. Keep us posted on how your tutorials are going. 4. Dissertation advisor selection – contact us to discuss.

26. MD Anderson Tutorials • Need to decide on instructor as soon as possible but no later than September 6th. • See Brenda or Bill for required “Authorization form” after you’ve decided on instructor.

27. How can I register for tutorial this week if I don’t yet know who my advisor (instructor) will be? Select “Mattox” as the instructor. When you find an actual tutorial advisor later you can change it. If drop/add period is over (after September 11), contact us to switch the name. Also applies if your instructor is a new faculty member and not yet listed on myUTH.

28. Tutorial Rotations Sources of help on picking tutorial instructors GSBS Faculty Directory - research descriptions Faculty Seeking PhD Students list Meeting with Academic Affairs Advisor Program Directors (Research Advising Session on Tues, Aug 20 at 10:00 -- Large Classroom) Current GSBS Students

29. Meeting with faculty about possible tutorials Tips: Start with science, talk about your interests. Ask if they expect to take a student this year. Ask about possible research projects. Ask science questions, you are not expected to be an expert. If there is an opportunity, talk to someone in the lab. For fall, discuss Core Course schedule (8:30 – 11:00 M-F).

30. Questions?