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Annual Student Organization Orientation

GSU Student Activities. Annual Student Organization Orientation. Fall 2011. Role of Student Activities. Ebony Rose Student Organizations Advisor 330 Student Center 404-413-1591 erose@gsu.edu OR studentorganizations@gsu.edu Oversee all student organization charters and renewals

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Annual Student Organization Orientation

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  1. GSU Student Activities

    Annual Student Organization Orientation

    Fall 2011
  2. Role of Student Activities Ebony Rose Student Organizations Advisor 330 Student Center 404-413-1591 erose@gsu.edu OR studentorganizations@gsu.edu Oversee all student organization charters and renewals Organization Programming & Leadership Development Advisor Development
  3. Upcoming Organization & Leadership Events Leadership Conclave Saturday, October 15, 9am-3pm Register (to attend or present) online at gsu.orgsync.com Student Leadership Series (Certificate Program) Ongoing in fall semester, www.gsu.edu/leadership Uses the Social Change Model to discuss individual, group and societal leadership issues Omicron Delta Kappa (ODK) Presidents Brunch Friday, September 30, 10am-Noon Free to each organization president Includes networking, guest speaker and leadership tools Monthly Organization Roundtables & Advisor Brown Bags
  4. Chartered Organizations 325 Charters within 17 categories Academic Activism/Awareness Business Community Service Creative &Performing Arts Cultural/Multicultural Environmental Governing Councils Graduate Greek Life Health Honorary Media/Journalism Musical Arts Political Religious/Spiritual Special Interest Sport Club
  5. OrgSync http://gsu.orgsync.com The official university resource for chartered student organizations Recruit new members Receive official communications Organize your members, files, and various resources Promote upcoming events
  6. -OrgSync- Getting Started Create INDIVIDIAL profile & JOIN organization Features Active community with calendar, interactive “walls” and social media connections Forms & Files Financial Management Member Roster and easy communication Photo Storage & Website Builder (free web space!) Volunteer Management
  7. OrgSyncEssentials NEW Portal design unveiled in Summer 2011 REQUIRED: Organization Profile (Renewal) Updated Officer & Advisor Contact, Organization Constitution Administrative Access for officer/advisor ENCOURAGED: Calculate volunteer hours Joining information (passwords and meeting info) Pictures of organization/members
  8. OrgSync Events and News Increase your visibility & showcase events REQUIRED: Only post events that are confirmed, not anticipated No profanity or alcohol reference ENCOURAGED: Post events on OrgSyncpublic calendar far in advance Include detailed description of your event and organization Post to your Newsfeed and sync to Facebook Download OrgSync app for easy access
  9. Chartering Process Charter Renewal Deadline is May 1steach year. Renewal is an electronic process through OrgSync. Name change requests during the year must submit form online Update OrgSync with any advisor or officer changes
  10. OrgSync Opportunities OrgSync User Training (Walk-In) Tuesday, September 27, 12-2 p.m. Friday, September 30, 1-3 p.m. OrgSync Web Builder Webinars Hosted by OrgSync every Wednesday at 2pm CST Register online at https://orgsync.com/forms/show/22369 OrgSync Campus Consultant Session/Visit Friday, October 28 Multiple sessions through the day led by OrgSync staff Advanced tools (treasury, ePortfolio, volunteer hours, etc.) Advisor usage/tools
  11. Active vs. Inactive INACTIVE ORGANIZATIONS Ways to be deemed inactive: Failure to renew by May 1st Failure to attend an Orientation session Failure to comply with OrgSync requirements Delinquent financial status to the institution Violation of Student Code of Conduct Failure to comply with the rules outlined by Student Activities ACTIVE ORGANIZATIONS Chartered groups may: Be listed on the OrgSync website Reserve meeting rooms and event space Petition for Student Activity fee funding Request ownership of a web account and a link to the Georgia State University homepage Reserve vehicles through Student Activities for officially recognized travel sponsored by a chartered student organization Promote or advertise the organization on campus
  12. OrgSync Questions?
  13. Student Code of Conductand Policies On Campus Student Handbook
  14. Special Event-Late Night Policy Special Event/Late Night Policy More than 300 people After 11pm Guest Policy, 2 guest per GSU student Must have University Police present. Expense is paid by the organization. NEW: $35 per officer/per hour Faculty/Staff Advisor must be present throughout entire event Security Meeting must occur and all paperwork must be complete 10 business days prior to event No promotion of event until approved Event will be canceled if policy is not followed Examples of SELN events include but are not limited to, Parties, Fashion Shows, Banquets, Balls, Panther Prowls, Carnivals, Gospel Explosion, Key Note Speakers, etc.
  15. Campus Posting Policy Posters, flyers or notices may NOT be attached to doors, walls, windows, trees, car windshields, elevators, trash cans, light poles or exterior surfaces of buildings. Grip strips are located throughout the University Center, academic buildings and student lounges for the posting of official University activity announcements by chartered organizations. Only ONE posting is permitted per grip strip location. ALL printed materials should clearly identify the organization. Notices may not be posted over previously posted items. Organization is responsible for removing dated materials.
  16. Use of University Name No student organization may use the University’s name in such a way that states or reasonably implies that the activities of the organization are official University actions or are endorsed by the University. Student organizations are not authorized to use Georgia State University official logo’s without expressed written consent from University Relations. Approval must be on file in Student Activities. No student organization may use “Georgia State University” as a prefix to their names. The only allowed identification is: the “ABC Club at Georgia State University”
  17. Student Code of ConductQuick Reference Guide Student Code of Conduct Pg. 111-172 Alcohol Policy Pg. 140 Hazing Policy Pg. 143 Special Event-Late Night Policy Pg. 153 Chartering Process Pg. 147 Campus Speech, Distribution, and Posting Policy Pg. 157 The most revised version of the Code of Conduct can be found on the Dean of Students website http://www2.gsu.edu/~wwwdos/
  18. Student Judicial Board Violations of the Code of Conduct (hazing, alcohol violation, etc.) are overseen by the Judicial Board. Jaray Brown, Advisor: jarayg@gsu.edu, office: (404) 413-1515 Student Handbook Dean of Students Website: http://www2.gsu.edu/~wwwdos/ Dean of Students Office: 300 Student Center
  19. Code of Conduct Questions?
  20. $ Money Matters $
  21. Student Activity Fee MoneyShantavia Reid, sreid@gsu.edu Who is eligible? All chartered student organizations are able to apply for Student Activity Fee money. Organizations whose purpose is not served through another fee. Who do we request money from? The Fee Council Chair associated with your organization. When is the deadline? Each Fee Council has different deadlines. Contact the Fee Council Chair for your deadlines and process.
  22. Student Activity Fee Committee College Fee Councils Arts & Sciences AY Policy Studies Education Health & Human Sciences Law/SBA RCB RCB RCB RCB RCB Examples of Fee Funded Organizations (Colleges) American Marketing Assoc French Club Public Mgmt & Policy Network Only fund Student travel Social Work Club Oglethorpe Legal Society Chemistry Club Graduate Student Assoc Rho Tau (Physical Therapy) Assoc of Women Law Students CIS Society Sociology Club Economics Club PHISA (Public Health) Jewish Law Student Assoc Student Real Estate Assoc Grad English Assoc Nutrition Student Network Environmental Law Society Int’l Business Association
  23. Student Activity Fee Committee Diversity Fee Council University-Wide Fee Council Arts Fee Council Media Fee Council SGA Fee Council College Fee Councils Alliance for Sexual Gender Diversity Fraternities & Sororities Players of GSU GSTV Examples of Fee Funded Organizations (non-academic) WRAS ISAC Young Democrats Debate Team Black Student Alliance Signal Hands on Atlanta Art & Design Gallery New South Baptist College Ministries
  24. Student Activity Fee Council Information Andrew Young School of Policy Studies Dr. Maggie Tolan- mtolan@gsu.edu College of Arts & Sciences Yvonne Mangiaracina - yvonnem@gsu.edu Phone - 404.413.5024 College of Education Elisa Tate – etate2@gsu.edu Phone - 404.413.8101 College of Health & Human Sciences Wendy Guastaferro– mpenumetcha@gsu.edu Phone - 404.413.1028 Academic Teams Fee Council Dr. Jeannie Grussendorf – grussendorf@gsu.edu Contact the Fee Council Chair Associated With Your Organization! College of Law Kelly Timmons - kctimmons@gsu.edu Phone - 404.413.9195 Robinson College of Business Colleen Joyce–mjoyce@gsu.edu Phone - 404.413.7115 Arts Council David Cheshier– dccheshier@gsu.edu Phone - 404.413.5649 Diversity & University Wide Fee Councils Shantavia Reid - sreid@gsu.edu Phone -404.413.1522 Jeff Walker – jeffwalker@gsu.edu Phone - 404.413.1521 International Student Association Council (ISAC) Heather Housley – heatherh@gsu.edu Phone - 404.413.2070
  25. Other Financial Resources Partnership Fund $ Applications available in 360 Student Center Financial assistance for all chartered groups Supports facility and equipment charges for events held in the Student*University Center SGA Co-sponsorship $ Applications available in 400 University Center or on SGA website: www.gsu.edu/sga Financial assistance for all chartered groups Supports university wide events and programs
  26. Funding Questions?
  27. Free Resources Leadership Resource Room (Student Activities, 330 Student Center) Computers (NO Printers) Banner paper Books, team building activities Button maker Mailbox Spaces… check your mailboxes! ADDRESS: Name of organization Student Activities 44 Courtland Street Suite 330 Atlanta, GA 30303 LEAD Team Undergrad student leaders available for individualized group leadership training sessions 2 weeks notice required for presentations Topics include: ethics, time management, effective communication Visit www2.gsu.edu/leadership Panther Walk of Fame 3rd floor hall way of Student Center Promote your organization! Reservations can be made online at the Leadership website: www2.gsu.edu/leadership
  28. Vehicle UsageEnterprise Rent-A-Car Organizations allowed a maximum of $750 in rental fees per fiscal beginning July 1 and ending June 30 of the following year Requests must be received at least five (5) days in advance Trips must exceed 30 mile radius outside the University Must submit proof of travel or documentation for trip (ex. receipt from conference registration, e-mail from staff/faculty advisor approving travel, letter of volunteer service) Fuel expenses, toll charges, late fees, citations are the responsibility of the organization Vehicle Request Form available online at gsu.orgsync.com or contact Audree Irons in Student Activities: airons@gsu.edu or 404-413-1580
  29. Reservations & Facilities Student / University Center, 345 Student Center, 404.413.1871 Meeting rooms/ballrooms, Plazas, Banner Space, Display Cases, Easel Boards University Catering required in large function rooms Snack Food Waiver available for use in small meeting rooms (only for foods that do not require temperature control) Fee associated with rental and equipment use Classroom Space Office of the Registrar, 259 Sparks Hall, 404.413.2231, gsu.edu/registrar Classroom spaces available in all academic buildings Must have university speedtype to reserve space
  30. Reservations & Facilities Dahlberg Hall / Alumni Hall Welcome Center, 404.413.2065 Weekend and after hour charges University Catering not required Academic Department Space Contact the department chair of the academic venue Indian Creek Lodge or Panthersville Field Recreation Center, 404.413.1750 Usage fees apply
  31. Final Questions
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