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Welcome to Student Organization Orientation. *Please pick up a handbook and handouts. office of student engagement. Maggie Brandt , Student Organizations GA Lindsay Farris , Student Organizations Student Specialist Other important people to know…

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welcome to student organization orientation

Welcome to Student Organization Orientation

*Please pick up a handbook and handouts

office of student engagement
office of student engagement
  • Maggie Brandt, Student Organizations GA
  • Lindsay Farris, Student Organizations Student Specialist

Other important people to know…

  • Jeremy Schenk, Director of Student Engagement
  • Cyndi Warnow, Administrative Assistant
annual registration
annual registration
  • Annually complete the Online Registration

and Renewal to remain an active organization (see p. 9)

  • Maintain a minimum of four student members and a full-time Missouri State faculty/staff advisor
  • Update your constitution and bylaws as needed
  • Attend an orientation meeting yearly
online registration
online registration
  • Must be completed annually to remain active
  • Keep your information current- We do not update your information
  • Updates and changes are the responsibility of each individual organization’s president or advisor
  • Update officers, purpose, key words, website etc.
automated emails
automated emails

Types of automated emails:

    • Renewal
    • Personal information changes (verification)
  • Please pay attention to automated emails! These help keep the renewal process going, making it easier for your organization
mail boxes
mailboxes
  • Mailboxes are located in PSU 111
    • Receive mailbox assignment and sign agreement in Office of Student Engagement
    • Check your mailbox at least once a week
  • For a mailbox application, see Cyndi in PSU 101
office space and lockers
office space and lockers
  • Available in PSU 111 complex for your convenience
  • Annual registration for office space and lockers occurs in March
banking and finances
banking and finances
  • All student organizations may open a checking account at Commerce Bank, located in the PSU

(see p. 13)

  • Tax-exempt status (p. 14 in Handbook)
    • If you operate with a social, charitable, or educational purpose, your organization may be eligible for tax-exempt status
    • Visit http://www.irs.ustreas.gov/charities/index.html
sga senators
SGA senators
  • As a student organization, you have the right to send

2 members to SGA meetings

  • SGA meets on Tuesdays at 5:30pm in PSU 313
  • Consider applying for SGA’s Student Organization Spotlight!
    • The application needs to be turned in to PSU 120.
  • For more information about SGA Senate, contact Kristen Sanocki at sonacki88@missouristate.edu or visit the SGA office on the bottom floor of the PSU (behind the TV)
about sofac
about SOFAC
  • SOFAC assists in the funding of many student organizations’ events, conference trips, etc. (see p. 15)
  • All submissions ONLINE!

http://studentorganizations.missouristate.edu/sofac/

  • Contact Jeremy Esquivel with questions
    • Call 836.7646
    • Hours are available on website
public affairs grant
public affairs grant
  • Public Affairs Grant Program (p. 15)
    • Sponsors events/speakers for campus community that share Missouri State’s public affairs mission to provide opportunities for dialogue, and that encourage faculty and students to explore topics of public concern
    • Apply one semester in advance
    • Call 836.6900 for more information, or see Handbook, page 15
other funding
other funding
  • Receive RHA co-sponsorship for programs related to on-campus students (p. 15)
    • Call 836.6880 or http://studentorganizations.missouristate.edu/rha
  • Receive SAC co-sponsorship- up to $2000 (p. 15)
    • Stop by the Office of Student Activities for

co-sponsorship form

e mail and websites
e-mail and websites

Email

  • Fill out form available in the Office of Student Engagement.

Websites

  • Follow the instructions at www.missouristate.edu/web/organizational.htm or contact webmaster@missouristate.edu
  • Link it to the Office of Student Engagement web page
market your group
market your group
  • Student E-Bulletin sent weekly
    • Submissions need to be sent by 2:00pm on Tuesdays at http://calendar.missouristate.edu
  • The Club is an online monthly newsletter for student organizations
    • Send submissions to Lindsay Farris at farris765@missouristate.edu
  • Office of News Services can send press releases for publicity in Springfield community
    • Call 836.6397
on campus advertising
on-campus advertising
  • Flyers
    • May post on any public bulletin board in academic buildings
    • May receive permission for other boards
    • Any flyers for res halls must be submitted in Hammons
  • Chalking
    • May chalk at any time
    • Chalk sidewalks only- no walls, benches, under overhangs, etc.
conference services faqs
conference services FAQs

Set up an account with Conference Services online at http://events.missouristate.edu/

FAQ about making reservations:

  • Request on forms in our office or via email
  • Include all basic info and call with questions
  • Processing takes about 1 day in PSU and

about 2 days outside PSU

  • Student Organizations rarely pay for PSU
conference services policies
conference services policies
  • Standing meetings: max per organization is two per week; no shows will be dropped
  • Avoid charges by using rooms in standard set up
  • Good general rule is to reserve at least two weeks prior to any event; 1-2 months for important or large events
  • Late Night/Large events require two weeks advance finalization of details
  • Catering requires orders two weeks prior to event and 48 hour confirmation of numbers
new student festival
new student festival
  • Sunday afternoon, August 23, 2009 in the PSU
  • Attended by new freshmen
  • Register for a table:
    • http://www.missouristate.edu/activities/52495.htm
homecoming
homecoming
  • All organizations can get involved in homecoming activities! Packets are available Wednesday Sept. 2nd and due Friday, October 9th in the OSE.
  • Tailgating
    • Student organizations can register to have a tent for tailgating during home football games
    • See Lindsay Farris in Office of Student Engagement (PSU 101) for a tailgating form
risk management
risk management
  • Policies regarding alcohol at organization events
    • Organizations may NEVER purchase alcohol with organization funds
    • No open parties
    • All events where alcohol is present must be done through a third-party vendor (ex. restaurant, bar, club)
    • All laws apply (ex. minors may not consume alcohol)
  • There are risks in ALL types of events
    • Has your group considered how they will handle potential risks?
travel
travel
  • Travel events require the following:
    • Trip Activity Release form to be completed by each participant and given to advisor
    • Trip Registration form to be signed by advisor and submitted to Office of Safety and Transportation
greek life forms
greek life forms
  • Greek-specific forms are available on the Greek Life website under Forms, Policies and Reports
  • Direct questions regarding paperwork to Molly Beck at molly987@live.missouristate.edu
fundraising
fundraising
  • On-campus fundraisers:
    • Fill out fundraiser reservation request with Conference Services
    • Events that charge admission may be charged 10%
  • Concession stands at Missouri State athletic events
    • Call 836-3350
  • See handout for additional fundraising ideas
closing thoughts
closing thoughts
  • Use your Handbook!
    • Leadership tips, budgeting tips, registration and renewal, and more!
  • If it isn’t in the Handbook, contact us!
    • PSU 101 (across from Kaldi’s)
    • brandt217@live.missouristate.edu
    • 836.4386
questions and evaluation
questions and evaluation
  • Questions?
  • Please take a minute to complete an evaluation so we can better serve you.

Thank you for your involvement!!