Establishment Review In RMS
Periodicity of Review • Sorting Office/TMO/Section/SRO • Every year • Program is drawn in the month of December for next year • January, May, June, December is avoided for review
Role of IP/ASP • Solely responsible for collection of statistics • One day’s statistics are collected. • 1st week & last week in a month avoided • Monday, Tuesday, Saturday will be avoided • Statistical memorandum showing the number of bags and articles dealt with (Est – 87). • Receipts • Dispatches
Role of IP/ASP…. Bags received excess not to be taken into account Bags received short are compensated with previous year statistics Work hours/staff hours statement is prepared in the prescribed format (Est-82) as per time factor given in MTT.
Preparation Dates of statistical collection decided in December for each office Before going for collection get the following things ready: DML- updated Est -87 forms– copy all the bags due to be received and despatched as per DML Visit the office at least one day in advance
Review the previous year statistics See for change in bags received and despatched and its probable impact Have information of flow of mails and how you will actually plan
Actual work Study the est-87 form See what you have to get immediately and what is available in records Concentrate on collection of data for un accountable articles Submit report in triplicate within 15 days
Report should include • Est -87 • Est -82 • Supervisory work hours statement • Detailed analysis report suggesting for • Augmentation • Reduction • Revision of working hours • Rate of handling of mails
Exercise 1 Calculate the justification for number of sets of a section with the given information. Departure from HQ- 2100 Arrival at changing station – 0345 Departure at changing station – 0030 Arrival at HQ - 0745
Exercise 2 Based on the statistics given work out the justification for the post – MG/HMG/MA
Exercise 3 Calculate the justification of no of SA justified. Divide them into various branches as per the work hours – Calculate the justification of supervisors.