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Paperless Graduation

Paperless Graduation. Leana Wilson Assistant University Registrar The University of Alabama. Agenda. UA Introduction Previous process overview Benefits of proposed solution Initial application process Award process Challenges/Successes. The University of Alabama. Founded 1831

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Paperless Graduation

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  1. Paperless Graduation Leana WilsonAssistant University RegistrarThe University of Alabama

  2. Agenda • UA Introduction • Previous process overview • Benefits of proposed solution • Initial application process • Award process • Challenges/Successes

  3. The University of Alabama • Founded 1831 • Alabama’s first public college • Fall 2011: 31,747 students • UG: 26,234 • GR: 4,913 • Professional: 600 • 34% of students come from states other than Alabama

  4. Previous Process • Paper applications • 2011 • UG = 5258 • GR = 1986 • LW = 269 • Total = 7513

  5. Previous Process • Undergraduate vs. Graduate vs. Law • Communication with students • Manual data entry • Proofing • Final sign-off

  6. Proposed Solution • Online application • Initial application approval workflow • Final award workflow

  7. Web Application Setup • Term availability • Student eligibility • Student information • Web text localization

  8. Term Selection

  9. Curriculum Selection

  10. Ceremony Selection

  11. Diploma Name Selection

  12. Diploma Name Editing

  13. Diploma Address Selection

  14. Diploma Address Selection

  15. Application Summary

  16. Application Confirmation

  17. Web Application Changes

  18. Initial Workflow Overview

  19. Initial Workflow Overview

  20. Initial Workflow Overview

  21. Approver Worklist

  22. Approver Task View

  23. Award Workflow

  24. Award Workflow

  25. Award Workflow • Batch kickoff • Honors calculation • Working concurrently

  26. Challenges • Testing, testing, testing • Undergraduate Engineering • Verbiage on forms/emails • Maintaining departmental approvers • Stalled applications/workflow tasks • Baseline application curriculum selection • Denied & cannot reapply

  27. Successes • 4 weeks extra application time • 2 weeks less award time • Easier on students/colleges/OUR • Manual entry error elimination • 100% attendance response • Training materials

  28. Questions? Leana Wilson Leana.Wilson@ua.edu 205-348-8179 Denny Savage Denny.Savage@ua.edu 205-348-0261 registrar.ua.edu

  29. San Antonio, 2013 When: February 3-6, 2013 How do I register and get information http://www.sacrao.org/index.html Conference Hotel Information http://www.Westinlacantera.com Ya’ll come, YEEHAW!!!!

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