Reorganization of the Campus Administration

1. Reorganization of the Campus Administration The University of Texas at Austin March 9, 2000

2. Why? • Changes in the President’s external role over the past 20 years • Changes in the scale of the University • Changes in the regulatory environment • The advent of large new operational areas, such as information technology

3. Key Presidential Functions • Overall institutional health • Focus, priorities, and standards of the University • Interface with the Regents and the Chancellor • Oversight of management structure and performance of key officers • Strategic management of resources • Development of new resources • Interfaces with external constituencies • Clear delegation of much operational authority to the vice presidents

4. Current Organization at the VP Level

5. New Organization at the VP Level

6. Goals Concerning the Provost’s Role • To establish the Provost as the chief operating officer in most academic matters concerning teaching, curricula, and the quality and operation of academic units • To establish the Provost as the first coordinating officer in academic matters spanning vice presidential portfolios • To give the Provost the power of initial proposal in the disposition of institutional resources

7. Key Roles:Executive VP and Provost • Chief academic officer and second to the President • Oversight and development of colleges and schools • Coordination of operating policies concerning mission-central functions (teaching, research, and academic outreach) • Operational responsibility for financial and space planning • Operational responsibility for space management

8. Key Roles:Senior VP and Chief Financial Officer • Assurance of the financial integrity of the University • Financial controller’s role, including certification of revenue and expenditures • Management of financial operations • Management of procurement

9. Portfolio: Senior VP and Chief Financial Officer • Accounting Office • Budget Office • Business Contracts Administration • Controller’s Office • Open Records Administration • Purchasing and Central Receiving • HUB Program • Military Property (All retained from VP Business Affairs)

10. Key Roles:VP Campus Services • Development and delivery of most supporting services for on-campus clients • Assurance of the integrity of the physical infrastructure of the campus • Assurance of public and environmental safety

11. Campus Facilities Planning Physical Plant Utilities and Energy Management Environmental Health and Safety UT Police Department Parking and Transportation Travel Management Services Faculty Center PRC Commons Jamail Texas Swimming Center Texas Aquatics Program Printing Department University Supply, Mail, and Duplicating Portfolio: VP Campus Services (from VP Business Affairs)

12. Portfolio: VP Campus Services (continued) • Human Resources • Equal Employment Opportunity • Employee Assistance Program (all from VP HR & Community Relations) • University Child Care Center (from VP Admin. and Legal Affairs)

13. Transition Principles:Finance/Campus Services Portfolios • VP Business Affairs remains until VP Campus Services is appointed • All units designated for the new Finance and Campus Services portfolios remain in place until that time • Upon arrival of VP Campus Services, designated units move to that portfolio • At the same time, the VP Business Affairs becomes Senior VP and Chief Financial Officer

14. Larry R. Faulkner, Chair John G. Ekerdt R. Raquel Elizondo Danny L. Fletcher Albert J. Flowers Mark A. Hunter Robert G. May Student to be named Nancy J. McCowen, Staff Position announced and posted today Search confined to UT System Active work on applications and nominations begins Monday, March 20 Goal is to complete search and make appointment in 4 weeks or less Search for VP Campus Services

15. Key Roles:VP Information Technology • Integrity and strategic development of the information/ communications hardware infrastructure • Systems infrastructure for mission-central functions and administration • Related education and training

16. Portfolio: VP Information Technology • Academic Computing(from Provost) • Administrative Computing(from VP Business Affairs) • Telecommunications(from VP Business Affairs)

17. Transition Principles:Information Technology • Created upon appointment of new VP • VP to be identified in national search chaired by Dean Streetman • Constituent units remain with current reporting officers until search is complete • Provost and SVP&CFO will collaborate on interim management issues

18. Key Roles:VP Public Affairs • Interpretation of University issues and concerns to the public and vice versa • Facilitation of the University’s interface with the media and with the public at large • Support of the University’s major public events aside from athletic events

19. Portfolio: VPPublic Affairs • Office of Public Affairs (from VP Admin. and Legal Affairs) • Visitor Services (from VP Admin. and Legal Affairs • University Relations (from President)

20. Transition Principles:Public Affairs • Public Affairs and Visitor Services move now to report to the President • VP to be identified in national search chaired by Dean Speck • Upon appointment, the VP Public Affairs assumes responsibility for all designated units

21. Key Roles:VP Legal Affairs & Institutional Relations • Support of legal services and facilitation of the interface with the Office of General Counsel • Guidance on formal internal processes • Oversight of intercollegiate athletics • Management of interfaces with the Board of Regents, the UT System, State and City Government, the Big XII, and the NCAA

22. Portfolio: VP Legal Affairs & Institutional Relations • Legal Affairs • External Relations • System Relations • Intercollegiate Athletics for Men • Intercollegiate Athletics for Women • Trademark Licensing • Compliance Program

23. Key Roles:VP Community and School Relations • Pre-college youth development programs • Promotion of a representative student body • Facilitation of relationships involving the University as a neighbor • Promotion of community health • Facilitation of the University’s relationships with schools, school systems, and state agencies, especially with relation to non-curricular youth development

24. Portfolio: VP Community and School Relations • Hogg Foundation for Mental Health • University Interscholastic League • Community Relations • Neighborhood Longhorns • University Outreach • Pre-college Youth Development

25. Key Roles:VP Research • Fostering an improved research climate • Oversight of research services • Oversight of research organizations spanning colleges, including multi-college ORUs reporting at the campus level • Management of intellectual property and policies relating to intellectual property • Facilitation of the University’s Interface with High-Tech Industry

26. Bureau of Economic Geology Institute of Advanced Technology Applied Research Laboratory Center for Electromechanics Amarillo National Resource Center Animal Resources Center Office of Sponsored Projects Office of Technology Licensing and IP Office of Industry Relations ACES/TACC Multi-college ORUs Portfolio: VP Research

27. Key Roles:VP and Dean of Graduate Studies • Overseeing the standing and operation of graduate curricula and programs • Fostering the welfare of graduate students and oversight of policies concerning them • Overseeing libraries and collections • Managing and promoting international programs, including study abroad There are no changes in this portfolio.

28. Key Roles:VP Student Affairs • Fostering a sound climate for student life • Meeting the health maintenance and counseling needs of the student population • Assuring fairness and effectiveness in the student justice system • Managing admissions and financial aid • Overseeing housing and food services • Managing and developing recreational facilities for students • Overseeing student publications There are no changes in this portfolio.

29. Key Roles:VP Resource Development • Coordinating campuswide development resources and efforts • Managing field work for major gifts and annual-fund operations • Assuring good stewardship • Managing supporting expertise in planned giving and corporate/foundation relationships • Exploring new possibilities for resource development • Producing special events for the campus There are no changes in this portfolio.

30. Unchanged Relationship to the President • Senior Vice President • Office of Internal Audits

31. Financial Planning and Budgeting • University Budget Council • President • Provost and planning officer • SVP & CFO and budget officer • Provost: power of initial proposal • SVP & CFO: financial integrity • A forum for competing possibilities • Final decision by the President

32. Space Planning and Management • University Space Council • President • Provost and planning officer • VP Campus Services and planning officer • Provost: power of initial proposal • VP Campus Services: integrity of infrastructure • A forum for competing possibilities • Final decision by the President

33. Larry R. Faulkner, Chair Susan O. Bradshaw Patricia L. Clubb Sheldon Ekland-Olson Clifford A. Katz Mary E. Knight Nancy J. McCowen Juan M. Sanchez Teresa A. Sullivan N. Bruce Walker To resolve unanticipated or incomplete issues To revisit matters that seem poorly resolved To draft full job descriptions To work on improved administrative processes Transition Team Some things could change from this layout.