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Update on Organizational Reorganization Efforts and Next Steps - October 2013

This document outlines the outcomes and next steps following our October 2-3, 2013 meetings regarding the reorganization. Key title changes include "Department Head" for unit leaders and "Team Leader" for team positions. New positions will be advertised internally, and all interested faculty and staff are encouraged to apply. Implementation of the new structure will involve appointing Department Heads and Team Leaders, setting meetings to address reorganization questions, and updating job descriptions. Ongoing adjustments will be made to align with our mission.

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Update on Organizational Reorganization Efforts and Next Steps - October 2013

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  1. Reorganization Update October 23, 2013

  2. Post-Reorganization Meeting Survey • 1 survey response was submitted, post our meetings on October 2-3, 2013 • Input on nomenclature and request for organizational chart

  3. Consultations • In order to ensure correct procedures are followed, I have run our plan and next steps for moving forward past the following people: • Dan Webb, Head of Human Resources • Bryan Samuels, Head of Equity and Diversity • Jerald Ainsworth, Provost and Vice-Chancellor for Academic Affairs

  4. Terminology, part 1 • Unit Leader / Department Head • What we were calling Unit Head during our most recent meeting will be called Department Head as this is the UTC standard. • There are two department head positions post-reorganization: • Department Head for Research and Public Services • Department Head for Collection Services

  5. Terminology, part 2 • Team Leaders – what we were calling Team Leaders, will be the official title for the positions. • There are seven Team Leader positions post-reorganization: • Instruction • Commons • Studio • Circulation • Interlibrary Loan • Manuscripts and Archives • Acquisition and Access

  6. Terminology, part 3 • Council • Service on the group is by virtue of position • Administrative Council • Management Council • Projects and Information Technology Council • Committee • Chair is by virtue of position, membership is appointed faculty and staff that may rotate • Electronic Resource Committee • Outreach Committee • Staff Development Committee • OCLC Committee • Task Force • Project based and temporary • Web • Internal Library Building

  7. New positions • New Positions and Internal Recruitments • New jobs will be advertised internally, unless someone was hired specifically to fill the particular role. • Any interested and qualified member of the faculty and staff may apply for positions. • Must submit cover letter and current vita

  8. Next steps, 1 - 2 • Step 1 • TL will draft and distribute job descriptions for Department Heads • Step 2 • TL will meet with librarians currently serving in positions considered Team Leader positions • Studio = Bo • Commons = Nicole

  9. Next Steps, 3 - 4 • Step 3 • Appoint Department Heads • Step 4 • TL and newly appointed Department Heads will set up 3 meetings. • The purpose of the meeting is to answer any lingering reorganization questions and discuss moving ahead. • Meeting 1: all staff members working in the Administrative Services Department • Meeting 2: all staff members working in the Collection Services Department • Meeting 3: all staff members working in the Research and Public Services Department

  10. Next Steps, 5 – 6 • Step 6 • TL to draft and distribute job descriptions for Team Leader positions • Step 6 • Appoint Team Leaders

  11. Happening Simultaneously TL will work on creating and/or updating charts for all the areas listed below: • Functions • Reporting • Communication • Groups

  12. Implementation • When department heads, team leaders, and new groups are in place, we will designate an official implementation date: • Other items we will be continue to work on: • Review / update all job descriptions for title and content • Work with departments on continued evolution of structure based on unique goals and mission. • Work with departments as some position responsibilities will most likely shift as work practices and routines are established. • Library citizenship / accountability • Liaison responsibilities Please be patient, this is a work in progress and subject to change

  13. Administrative department • Members of the Administrative Department include: • Jason Griffey • Anna Lane • Laird Leathers • Theresa Liedtka • Lisa Price • Brian Rogers • Andrea Schurr • Chantelle Swaren

  14. Collection Services Department • Members of the Collection Services Department include: • Valarie Adams • Mike Bell • Sherlin Clark • Steve Cox • Melanie Dunn • Susan Edmondson • Katie Gohn • Layton Jackson • Charlie Remy • Carolyn Runyon

  15. Research and Public Services • Members of the Research and Public Services Department include: • Bo Baker • Virginia Cairns • Josh Cash • Chapel Cowden • Dave Elliot • Colleen Harris • Beverly Kutz • Jaime Myers • Carla Odom • Priscilla Seaman • Nicole Tekulve • Cheryl Van Mater • Lane Wilkinson

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