Students@Centre ~ Ultranet

1. Students@Centre ~ Ultranet Adam Todhunter Education Chief Information Officer David Allibon Director Students@Centre Project

2. Welcome DE&T Architecture and direction What is Students@Centre? Why? Process and Timelines Questions Agenda

3. Total user population of 579,515 comprised of: 540,071 students 38,815 FTE teachers 12,542 non teaching staff 1,697 corporate staff 194,000 networked PCs in schools 40,163 Notebooks (7% Apple platform) Some Statistics

4. Annual cost of $130m ++ (excludes business unit IT investments) 300 servers in Central office 4TB disk centrally 3,280 servers in schools (ave 40Gb = 131 TB!) Wireless in every school (circa 9,500 WAPs) 70,000 User email System (staffof 5 supporting) Some Statistics

5. DE&T Applications 2003

6. DE&T Applications 2005

7. DE&T Applications 2005

8. DE&T Applications 2005

9. Integration Student Financial …etc Desired End State These components provide the user interfaces and access points into the systems User Interfaces These components provide the functions that are needed to support the activities of schools Application Services These components provide common application services Common Application Services Data Management These components provide access to the data needed and support the management of that data

10. User Interfaces Learning Portal School Portal School Administration Human Resources Finance Application Services Finance Mgt Learning Mgt System (LMS) Student InformationSystem (SIS) Teacher Mgt School Mgt Accounts Payable Assessment Mentoring Business Plan Behaviour Contact Mgt Accounts Receivable Canteen Attendance PD Planning & Monitoring Career Planning Accruals Contract Mgt Charter Classes PD Development Enrolment BAS Council Course Mgt Teacher Programs Budgeting Emergency Mgt Organise Student Body Create Timetable Curriculum Builder Cash Management Teacher Relief Program Mgt Incident Mgt Demographic & School Modelling Curriculum Planning Financial Planning Teacher Trainee Special Needs Fixed Assets Extra Curricular Mgt Events Mgt Marketing & PR Student Counselling General Ledger Interventions HR Mgt System Out of Hours Care Student Entitlements Liabilities OH&S Mgt Reporting Learning Planning Planning Student Health/Wellbeing Payroll Performance Mgt Learning Programs School Profile Performance Mgt Student Promotion Procurement Personnel Manage Timetable School Trading Transactions Student Records Project Mgt Professional Learning Portfolios Remuneration Services Mgt Timetable Facilities & Asset Mgt Rostering Progress Reporting Sickbay Risk Mgt System Assets Transfers Special Support Strategic Plan Resource Hire Scheme Training Security Mgt Resources Submissions Transportation Workspace Mgt Yard Supervision Survey & Feedback Mgt IT Service Mgt ICT Resources Knowledge Mgt System (KMS) Library Mgt System Common Application Services E-Communication Tools Mgt Reporting Tools Collaboration Tools Record & Doc Mgt Content Mgt System Identity Mgt Workflow Personal Productivity Applications DataMgt Data Management Finance Learning & Knowledge Resources Learning Outcomes Student Teacher Human Resources Service Providers Regulatory, Reporting & Compliance Facilities/Resources Curriculum & Co Curriculum Educational Providers Parents/ Guardians Non-Teaching Staff Performance School Community & External Parties

11. Experience at Glen Waverley Secondary College Opportunity to “test” capability outside of just one school Opportunity to develop some functional specifications that will allow DE&T to go to market Agreement with Oracle Corporation in relation to provision of Pilot environment Development of the Pilot

12. Strategic directions / projects Whole of Government integration Portfolio View Rosetta implementation Unique Student Identifier VCAA Assessment Processing System Re-engineering

13. Bringing it all together

16. Extending the Classroom • Virtual Flexibility • always available • inclusive of parents • open to other teachers • accessible to student managers • Physical Constraints • number of students • bell times • student absence • limited access • constrained participation

17. Multitude of Systems and Information daily organisation timetabling communication lesson planning content management booking professional development reporting student management list management

18. daily organisation timetabling communication lesson planning content management booking professional development reporting student management list management

19. content management Teaching & Learning reporting lesson planning timetabling student management synergy communication booking AdministrativeEfficiency daily organisation list management professional development

20. Develop activity / unit of work Standards Lesson Reporting Content Evaluation Link to Integrated teaching & learning Integrate Provide Develop Monitor

21. Focus on teaching and learning Victorian Essential Learning Standards Curriculum planning guidelines Principles of Learning and Teaching (P-12) Assessment and Reporting Performance and Development Culture

22. SPoT Diagnostics Learning Programs Submissions Feedback Assessment Attendance Surveys Journals Reporting Core Information Capturing Relationships Timetabling Subject Selection Event Management School Calendar Teaching & Learning Student School Information Content Management Collaboration Tools Notifications Chat Email Discussions Import Search Review Classify

23. Focus on Teaching and Learning Transparent nature allows teachers to share ideas more easily Helps to build a a stronger sense of learning community In turn, a stronger learning community with a focus on learning and teaching leads to much more purposeful teaching. Coupled with greater transparency of the classroom this leads to higher expectations.

24. Real Time Knowledge Traditionally Post time information ie: curriculum is planned, taught and assessed. Reporting takes place at the end of the semester. Value is minimal because feedback arrives after the learning has taken place The Ultranet Connects all learning activities directly to the outcomes providing real time feedback.

25. Research and Evaluation The Assessment Research Centre at the University of Melbourne is undertaking the evaluation of the implementation of the Ultranet in pilot schools. The Assessment Research Centre is directed by Professor Patrick Griffin, an internationally recognised specialist in measurement, assessment, profile development and implementation, psychometrics, statistical analysis and survey design. The University of Melbourne is a leading Australian institution for research and development and ranks in the worlds top 20 universities.

26. Evaluation Outcomes Assessment of the pilot implementation phase Evaluation is not based on technology, rather the process Identification of opportunities for continuous improvement Provision of advice and strategies for roll out

27. PORTFOLIO Allow targeted intervention Strategic use of limited resources Level of fit to the Enterprise Scalable BENEFITS

28. THE SCHOOL SYSTEM Have access to accurate and real time data on: student attendance student achievement time spent in key learning areas activities undertaken in school teacher professional development use of digital resources This data will facilitate strategic planning and more informed allocation of resources BENEFITS

29. SCHOOLS Using data from a range of sources, has the capacity to readily identify issues and design appropriate interventions Effectively monitor, measure and evaluate programmes using real-time and longitudinal data BENEFITS

30. STUDENTS Can access classroom activities and resources anywhere, anytime Greater opportunity for collaboration, reflection and personal interaction with their teacher Greater emphasis on their learning and more opportunity to reflect on progress BENEFITS

31. TEACHERS Better understanding of their students Collaborate more effectively with colleagues Greater transparency Fosters and environment where knowledge base is captured, organised, shared and utilised Builds the organisations knowledge base BENEFITS

32. PARENTS Gain a much richer and timely insight into their child’s progress Can receive regular feedback on how their child is progressing Can follow activities and the interactions with teachers and peers that their child is undertaking at school BENEFITS

33. PROCESS & TIMELINES Pilot 2006 2nd industry briefing Q2/3 2006 Interim evaluation Q3 2006 Final evaluation Q4 2006 ERC1 bid Q4 2006 *Tender preparation & release Q1/2 2007 *Tender evaluation Q3 2007 *Build / plan deployment Q4 2007+ *Commence deployment Q3/4 2008+

34. QUESTIONS? Will be recorded and published on the S@C website with formal responses Adam Todhunter - CIO David Allibon – Project Director Anne Dalton – Probity Advisor Future questions between now and 2nd industry briefing should be addressed through Adam Todhunter, CIO, Department of Education and Training