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Overview of Utility Subordinations Process for FDOT Real Estate Transactions

This presentation, led by Jim Lormann and Trisha Miller, outlines the procedure for subordination of utility easement interests in relation to FDOT's acquisition of private parcels. It details the responsibilities of the Utility Acquisition Office (UAO) and the Department's process for documenting and recording these easements. Key benefits for utility owners include reimbursement for required relocations due to current and future development projects. The presentation emphasizes the need for thoroughness in documentation and the importance of timely execution to clear right-of-way for projects.

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Overview of Utility Subordinations Process for FDOT Real Estate Transactions

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Presentation Transcript

  1. Utility Subordinations “An Overview”

  2. PRESENTED BY: • Jim Lormann – EMBARQ Real Estate Manager III Real Estate Transactions & Anaylsis • Trisha Miller – D5 FDOT D5 Utilities Project/Value Manager

  3. WHAT IS IT? • Subordination of Utility Easement interest, from the Utility Owner to the FDOT. • This occurs when FDOT buys part, or all of a private parcel, which has a Utility Easement within it.

  4. THE DOCUMENT

  5. THE DOCUMENT (cont.)

  6. THE DOCUMENT (cont.)

  7. THE DOCUMENT (cont.)

  8. THE ATTACHMENTS • The Recorded Utility Easement • The Sketch of the Parcel

  9. WHAT‘s IN IT FOR ME? • If a Utility Owner has property rights through an easement on a private parcel, FDOT WILL PAY for any relocation required. • This applies to the CURRENT project underway, and any FUTURE project which may create additional relocation.

  10. THE PROCESS, FDOT • The Department will send to the UAO with all the attachments • Then UAO executes and sends back to the Department • The Department sends it to the Clerks Office for recording • Once recorded the Department will forward back to the UAO

  11. THE PROCESS, UAO • The UAO receives document • The UAO reviews document • The UAO routes to internally impacted groups (i.e. engineering) for review and comments. • The UAO contacts FDOT to discuss any outstanding issues with FDOT. • The UAO negotiates with FDOT on reimbursement amount and any other terms or conditions.

  12. THE PROCESS,UAO (cont.) • The UAO routes the Document to Legal for review and approval. • The UAO routes document for approval and execution. • The UAO returns approved documents including cost estimates to FDOT • The UAO sets up relocation project for tracking.

  13. WHAT’s THE RUSH? • FDOT Right of Way needs to have parcels executed and closed before they can certify the right of way as “clear”. • To accomplish this, they must address all easement interests within the parcel.

  14. Lessons Learned • FDOT must assure that all Utility Subordination packages are complete when they go out to the Utility Owners. • The UAO’s need to get them through their engineering and legal departments to expedite a timely response. • The Subordination must be executed by a Vice President or President of a private Utility Owner. If it is a City/County owned utility, it must go to Commission/Council for approval and execution.

  15. QUESTIONS ?

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