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The DART-Europe E-theses Portal. Martin Moyle Digital Curation Manager UCL Library Services, UK Rybalkina Elena Department on International Scientific and Educational Management Tomsk Polytechnical University, Russia

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the dart europe e theses portal

The DART-Europe E-theses Portal

Martin MoyleDigital Curation Manager UCL Library Services,

Rybalkina Elena

Department on International Scientific

and Educational Management

Tomsk Polytechnical University, Russia

The 1st Forum of Young Scientists of Siberian Federal District, Tomsk, Russia, 29 November-2 December 2009

  • DART-Europe: background
  • The DART-Europe E-theses Portal
    • overview
    • issues
    • benefits
    • next steps
dart europe background
DART-Europe: background
  • Began in 2005
  • Supporting the management, discoverability, re-usability and preservation of Europe’s electronic research theses
  • Resourced through partner contributions
  • Governed by Board of partners
  • Working closely with LIBER
  • Partners are university consortia, universities, or national libraries
  • Must sign Partnership Agreement (no financial obligations!)
  • DART-Europe has partners in:
  • Belgium
  • Estonia
  • Finland
  • Germany
  • Hungary
  • Ireland
  • Norway
  • Portugal
  • Spain
  • Sweden
  • Switzerland
  • UK
dart europe 7 work themes
DART-Europe: 7 work themes
  • Partnership
  • Advocacy and best practice
  • Digital preservation
  • Marketing and dissemination
  • Sustainability
  • Community building; and...
  • Portal
The DART-Europe E-theses Portal
  • Provides researchers with a single European Portal for the discovery of Electronic Theses and Dissertations (ETDs)
  • Access to ~120,000 full-text research theses from 15 European countries, ~200 Universities (November 2009)
  • Easy for contributors to supply material
  • High search engine rankings other sources
  • Updated daily (~80 new records/day)
Open Access e-theses and dissertations (ETDs):
  • full-text electronic copies of theses produced by research postgraduates from the University and stored in digital archives / institutional repositories
  • Variety of forms


Why make an e-thesis Open Access?

  • important information resource
  • increase world-wide interest
The DART-Europe Portal: benefits for researchers
  • Exposure of valuable work
  • Helps to identify career opportunities
  • Helps build networks of researchers with similar academic interests
  • Raises visibility of the University
  • Acts as showcase for the University’s

research activity

dart aggregation overview



Consortial/ National




DART aggregation: overview


Consortial/ National












Collection (OAI-PMH)




User Interface


Accented characters








portal home http www dart europe eu
Portal home –

Simple search…

View new records

(also via RSS)

results brief
Results: brief

Click title to see full record…

results full
Results: full

Record is displayed exactly as supplied

Link to

source record..

advanced search
Advanced search

Search author, title, abstract, subject / all

Limit search...

other features
Other features…

Search history

Help page and feedback form

Mark records

for download

portal contributing countries
Portal: contributing countries

Work in progress


  • Austria
  • Denmark
  • Greece
  • Italy
  • Poland
  • Netherlands
  • Norway
  • Portugal
  • Spain
  • Sweden
  • Switzerland
  • UK
  • Belgium
  • Estonia
  • Finland
  • France
  • Germany
  • Hungary
  • Ireland
  • Lithuania
portal usage
Portal usage
  • Usage is gradually increasing...
  • Last 6 months:
  • 46,423 visits
  • 40,676 visitors
  • from 172 countries
building the dart portal principles
Building the DART Portal: principles
  • Low maintenance
  • User focus
  • Low barriers to participation
participation minimum requirements
Participation: minimum requirements
  • OAI set to identify open access research theses
  • OAI Dublin Core metadata
  • Essential: author, title, date (of award), identifier (http, ideally a link to local ‘splash page’)
  • Recommended: awarding institution (preferably publisher)
  • Desirable: abstract, subjects, language
dublin core for a collaborative service 1
Dublin Core for a collaborative service (1)
  • Invites problems of consistency
  • Realistic to expect repositories to standardise?
    • contributing organisations have higher priorities, different technical skill sets…
    • acquiring content was seen to be more important
  • Some central processing work required
    • especially languages, dates, awarding institutions
    • brief illustrations...
using dublin core for a collaborative service 2
Using Dublin Core for a collaborative service (2)
  • Largely achievable, provided that source repositories are consistent in their inconsistencies!
  • Basic author, title, date, hyperlink are always offered in the Portal
  • Other fields are treated pragmatically
    • if information is not present, or cannot be used, it is ignored
portal benefits
Portal: benefits
  • For contributing consortia and universities
    • raised visibility
    • low-cost participation
  • For authors
    • added exposure for work
    • helps to introduce career-young academics to OA
  • For researchers
    • aggregation: quantity, convenience, consistency
    • OA means ready availability of theses
portal next steps
Portal: next steps
  • Marketing
    • what effects on usage - and on performance?
  • Current features have a ‘traditional’ feel
    • multilingual thesaurus; full text extraction; faceted search...what do researchers expect? What do they need? What effect on costs?
  • Wider European context
    • DART-Europe as specialist aggregator for larger services, such as Europeana?
dart europe e theses portal summary
DART-Europe E-theses Portal: summary
  • Finding a balance between ease of contribution, complexity of intervention, and richness of service
  • Currently…
    • Easy for repositories to participate
    • Portal has a credible body of content
    • Post-processing routines are low maintenance and effective
    • Portal provides a useful service to contributors and to researchers
  • Good for researchers, good for research
further information
Further information
  • Portal

  • DART-Europe

  • Tomsk Polytechnic University

  • Email

Thank you!