Ways to organize electronic files
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Ways To Organize Electronic Files. Witness Fitness Gym. Back Up Files. You must back up all of your important information once a week. Save it in a place where it cannot be damaged. Such as a CD drive. Descriptive File Names. Be descriptive.

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Back up files
Back Up Files

  • You must back up all of your important information once a week.

  • Save it in a place where it cannot be damaged. Such as a CD drive.


Descriptive file names
Descriptive File Names

  • Be descriptive.

  • when possible, include date and subject. for example, you might want to title a file something like "1.20.09 letter to jane re teaching".

  • Use names that are accurate, brief and concise .


Create and use subfolders
Create And Use Subfolders

  • Saves time.

  • Easier to find the document you are looking for.

  • For example, don't just pile everything into the My Documents folder. Create subfolders.


Avoid saving unnecessary documents
Avoid Saving Unnecessary Documents

  • Delete documents that you no longer need.

  • Too much data makes it harder to access things in future.


Encryption
Encryption

  • Encrypt your important files and folders in order to achieve data security.

  • Use Windows 7 encryption features, such as BitLocker, to secure sensitive document and file information.


Summary
Summary

In order to organize your files:

  • Make sure you backup your files.

  • Have descriptive file names.

  • Use Subfolders.

  • Encrypt your files.

  • Avoid saving unnecessary files.