The PDF Problem: Getting the Most Out of Digital Documents

1. The PDF Problem: Getting the Most Out of Digital Documents Due to the increased digitisation and post-Covid impact, a number of organisations are unable to provide documents in person. Providing these documents in PDF form is the only option they are left with. According to a survey conducted in 2020, the executives of about 150 banks are managing the formation and distribution of critical documents via PDFs. More and more industries have been relying on PDFs as the mode of document exchange. Consequently, it has been observed that the world is seeing a sudden rise in the number of PDF users. The organisations still have a long way to go and make PDF creation and distribution as feasible as the distribution of paper documents in a conventional office set up. This is because people shall continue to minimise physical interactions in various public places like banks, hospitals and even physical stores like grocery. Despite the changing times, a lot of institutions haven’t yet transformed themselves into this digital exchange of information. This shall pull them back from their competitors. Therefore, there’s a lot of scope for improvement. Small or medium businesses and organisations may employ various PDF manager and distributing tools in the market for seamless online exchange of critical documents and receipts. Despite there are many apps and software available, not many emphasize the privacy of the sender. One such app available that keeps the sender’s details private is, CollaboratED. It enables ease of For instance, if a shopkeeper wishes to send a payment receipt to the buyer via the CollaboratED app, the buyer shall get this confirmation receipt on his/her mail without the sender’s contact details being disclosed. It, therefore, helps in maximising confidentiality and minimising extensive paper wastage.