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CONDITIONS OF SERVICE

CONDITIONS OF SERVICE. COURSE OFFERED BY GGSU PRESENTED BY A RAMA MIN OF ENVIRONMENT (2131947) & F K YARROO MIN OF HEALTH AND QUALITY OF LIFE (5754 6786). CONDITIONS OF SERVICE.

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CONDITIONS OF SERVICE

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  1. CONDITIONS OF SERVICE COURSE OFFERED BY GGSU PRESENTED BY A RAMA MIN OF ENVIRONMENT (2131947) & F K YARROO MIN OF HEALTH AND QUALITY OF LIFE (5754 6786)

  2. CONDITIONS OF SERVICE “There is no magic in the success of companies. The secret of their success is simply the way they treat their employees” (Akio Morita, founder of Sony Corporation)

  3. CONDITIONS OF SERVICE • DEFINITION: • the terms and conditions governing employment of people in the Public Service • contract of employment(expressed & psychological) • employee provides his services • employer provides compensation

  4. HISTORY • British Administration-Establishment Sec • GOE (GOS & GOF) • Independence • Maritianisation Of The Service • Development & Economic Independence • Need To improve the service (modern, dynamic and ambitious public service) • Quality public Officers • Responsive Conditions of Service • GOE- replaced by PMM (1992) • HRMM (2010)

  5. EVOLUTION OF HR Concept • Commodity • Factor Of Production • Goodwill • Paternalistic • Humanitarian • Human Resource • Recent trends-HRD & Strategic HRM; Talent mgt • Emerging Concepts-HR Audit; involvement; competency mapping

  6. BENEFITS TO PUBLIC OFFICERS • Security of tenure of office • Pension • Leave & release • Passage benefits • Increment & incremental credits • Allowances • Promotion – career path • Scholarships – Paid study leave • Missions abroad • Extra Remuneration

  7. INSTRUMENTS REGULATING CONDITIONS • Constitution • PSC Regulations • Official Secrets Act • Pensions Act • Workmen’s Compensation Act • Employment Relations Act • Employment Rights Act • Public Officers Protection Act • Public Officers Welfare Act • The widow’s and Children’s Pension Act • Civil Service Family Protection Scheme Board Act • The Occupational Safety and Health Act • Public Bodies Appeal Tribunal Act • Equal Opportunities Act • HRMM • PRB Reports • Circulars

  8. CONDITIONS OF SERVICE LEAVE

  9. LEAVE GENERAL • Leave is generally a privilege • Defined as an approved period of absence of an employee (PRB) • It intends to give a break from duty and to provide for recreational, recuperation and other purposes • Leave is approved subject to the exigencies of the service • Exceptions • Granted to officers holding substantive appointment or having served for at least 12 months continuous service

  10. LEAVE (CONT) TYPES OF LEAVES • ANNUAL LEAVE (not holding substantive appointment) • CASUAL LEAVE (for brief absences) • VACATION LEAVE (longer break from duty for physical & mental resourcing. On & Off; Over & above- procedures; leave prior to ret-EOAC) • STUDY LEAVE WITH PAY – for in service training or open scholarship considered as such – priority fields of study (HRMM for conditions)

  11. LEAVE (CONT) • LEAVE WITHOUT PAY (different purposes: for higher studies; for privatepurposes; to take consultancy; to run a business; to take up employment; overseas posting; to accompany spouse; for emigration purposes; for female officers’ subsequent confinements after 3rd one; for sickness (abroad etc); adoption • SICK LEAVE (N/E– Subst & Non Subst+ Part Timers; Bank; Unutilised; Sickness abroad; Advance; Refund; Medical Board; Retirement on Med Ground; Retirement in the interest of the public service; Resignation & Demise)

  12. LEAVE (CONT) • MATERNITY LEAVE • SPECIAL LEAVE(eg birth to >2 children / sportsmen/ artists) • PATERNITY /PARENTAL ( child birth / demise of wife ) • ADOPTION LEAVE (adoption of child – varying from 1 to 12 wks) • INJURY LEAVE (Non-Substantive holders = 15 + 180 against MC from Police Medical Officer or Govt Med Off)

  13. LEAVE (CONT) Absence without permission or reasonable excuse & Failure to resume duty in time = absence WITHOUT AUTHORISATION = To be dealt with i a w Regulations (reg 42 / 43)

  14. CONDITIONS OF SERVICE PASSAGE BENEFITS

  15. PASSAGE BENEFITS HISTORY British administrators-to pay visits to their families Unions fought for extension to Mauritians. Passage Assistanceup to 31.12.73 Passage Credits - 1.1.74 to 30.6.77 Air Mileage Credits -1.7.77 to 31.7.87 Passage Benefits as from 1.8.87

  16. PASSAGE BENEFITS (cont) ELIGIBILITY As from 1 January 2013: • Be on PPE (confirmed) • Drawing a min basic salary of Rs 24425 PM OR • Reckoning at least eight years’ service (LOS- from DJS and paid from public funds irrespective of the capacity in which employed. • Minimum – Rs 11 000 to be able to use • RATE- 5% of gross salary annually

  17. PASSAGE BENEFITS (cont) NON ELIGIBILITY PERIOD FOR PBENEFIT • vacation leave; • vacation leave taken as casual leave; • sick leave in excess of 21 working days in any calendar year; • accumulated sick leave taken prior to retirement; • leave without pay; • injury leave; • maternity leave/adoption leave/parental leave; • study leave with or without pay; • interdiction; and • probationary period

  18. PASSAGE BENEFITS (cont) USES • For travel purposes (self / immediate family members/ mother / father) • To meet the costs of other expenses in connection with their travel • For medical treatment for (self / immediate family members - overseas) • to meet fees i c w SC and HSC examinations for wards (even if the balance standing to one’s credit is < Rs 11,000 ) • Inland Hotels & Recreational resorts

  19. PASSAGE BENEFITS (cont) USES (Cont) • At time of retirement the monetary value of all passage benefits standing to one’s credit is payable • On the death of an officer, the monetary value of all accumulated passage benefits shall be paid to the heirs. • Cash at the rate of 90 % • NOTE :Travels cancelled shall, immediately, be notified in writing to Sup Officer & the Acc Gen

  20. CONDITIONS OF SERVICE APPOINTMENT AND PROMOTION

  21. APPOINTMENT AND PROMOTION (Cont) POWERS OF THE SERVICE COMMISSIONS Under the Constitution, the power to: • Appoint persons to hold an office in the Public Service; • To appoint in an acting capacity in any office in the Public Service; • To confirm in an appointment; • To exercise disciplinary control ; and • To remove such person from service, is vested in the appropriate Service Commissions

  22. APPOINTMENT AND PROMOTION (Cont) MEANINGS: • conferment of an office of emolument in the public service • grant of permanent and pensionable terms (may be transfer also – PPE) • engagement in a public office of a person on contract terms • permanent transfer to an office in the public service (reg 25) • transfer of an officer serving in one public office to another office (approved service) – reg 25 (2) • appointment of a public officer to act PSC Should maintain a high standard of efficiency while making appointment & promotions– reg 14 (1)

  23. APPOINTMENT AND PROMOTION (Cont) TYPES OF APPOINTMENT: • Casual Appointment • Temporary Appointment • Acting Appointment • Appointment on Probation (substantive) • Supernumerary Appointment (additional) • Contract Appointment • Concurrent Appointment (simultaneous)

  24. APPOINTMENT AND PROMOTION (Cont) TYPES OF APPOINTMENT (Cont): • Permanent Appointment (PPE / confirmation) • Capacity building (unavailable grades fixed contract –procurement system) • Service to Mauritius(MOFED- competencies not available inside. They have knowledge but lack experience) • Work placement (from National Empowerment Foundation)

  25. APPOINTMENT AND PROMOTION (Cont) • AGE LIMIT FOR APPOINTMENT • 40 YEARS • MANUAL GRADES- 48 YEARS • CRITERIA USED FOR APPOINTMENT (reg 14) • QUALIFICATIONS: (As per the Scheme of service) • EXPERIENCE: Determined by the Officer’s length of service and Knowledge and practically having performed the duties  • MERIT: Assessed on the basis of the PAF, Ad-Hoc and Special Reports /report on fitness for promotion) • SENIORITY : (as per PSC Regulations as mended)

  26. ACTING APPOINTMENT(reg 22) • RO seeks approval from the appropriate Service Commission or • RO approves under delegated powers (PSC Circular 2011) ELIGIBILITY PERIOD • a continuous period of seven days(inc sat, sun & PH) • Supervising officers & workmen’s group even 1 day QUANTUM OF ACTING ALLOWANCE PAYABLE The difference between salary drawn and the initial or flat salary of higher post or Three increments worth at the incremental point reached If not fully qualified – allowance is paid at the rate of 80 %

  27. PROMOTION MEANING: Means the conferment upon a person of a public office to which is attached a higher salary or salary scale than that attached to the public office to which he was last substantively appointed or promoted

  28. PROMOTION(Cont) Salary on promotion: • Promotion should normally be marked by 3 increments • Initial or 3 increments at the point reached in the scale • Where appointment is made from inside and outside candidates, inside candidates get 1 increment • Senior officer gets appointed directly and junior officer indirectly, senior officer's salary should be adjusted to bring them at par • Officers who have drawn LSI gets an aggregate of 3 increments inclusive of the LSI • Officers who have drawn top and allowed to progress beyond top in Master Scale gets a max of 3 excluding those drawn in MS subject to max of higher salary scale

  29. CONDITIONS OF SERVICE SCHEME OF SERVICE

  30. SCHEME OF SERVICE GUIDELINES: • MINISTRY DEPARTMENT • TITLE OF THE POST- as per CEO • SALARY- as per CEO • EFFECTIVE DATE: as from date of prescription • QUALIFICATIONS: Qualifications, experience and personal skills and abilities. Min Qual +Add Qual +Prof & Technical Qual etc • DUTIES: main duties – should reflect tasks to meet organisational goals and objectives. Should be updated regularly • GENERAL OBSERVATIONS- • Role and responsibilities • Age Limit(ex: for trainees and Students) • Training (ex: for trainees and Students) • ICT / Driving License /Physical measurement • In cases of Restructure- should include an organisation chart

  31. SCHEME OF SERVICE (Cont) PROCEDURES FOR PRESCRIPTION OF SOS • RO seeks agreement of the Minister • RO consults Staff Association and the Federation of Unionsfor their views and comments on the draft proposed Scheme of Service (15 day’s delay is given) • Concurrently, anadvance copy is submitted to MCSA and PRB is also consulted (with copy to MCSA) on salary grading in cases of new posts oramendments having bearing on salary

  32. SCHEME OF SERVICE (Cont) PROCEDURES FOR PRESCRIPTION OF SOS • RO considers and submits to MCSA, within 5 days as from the deadline set, the views and comments of the Staff side. Further consultations, if needed, is done by the MCSA • MCSA forwards the proposed SOS, within 5 days as from the date of the finalisation of the draft SOS , to the appropriate Service Commission for consideration and agreement. • Upon Commission’s agreement, the SOS is prescribed in its official form by the MCSA without delay

  33. CONDITIONS OF SERVICE INCREMENT AND INCREMENTAL CREDITS

  34. INCREMENT • Salary scales and flat salaries • Movement from initial to top salary point is incremental • It is a method for rewarding those who have demonstrated adequate yearly progress and whose work and conduct have been satisfactory • Increment not a Right - It has to be earned • Incremental Date is 1st January • 1ST Increment is payable on confirmation • Exception:Workmen’s group 1st January even not confirmed • Increment on Resumption of Duty from LWOP / STUDY LWOP

  35. INCREMENTAL CREDIT • Incremental Credit for Experience (outside service) • Incremental Credit for Additional Qualifications • Incremental Credit for Temporary Service (in the service) • Increment For Long Service • Increment beyond top

  36. CONDITIONS OF SERVICE ALLOWANCES

  37. ALLOWANCES (Cont) • Acting/ Responsibility • Overtime • Travelling • Lecture n exams • Uniforms • On call and in attendance • Funeral Grant(substantive / 1 yr’s continuous service) – Rs 10 000 to nearest relative having borne funeral expenses

  38. ALLOWANCES (Cont) • Meal (cyclone & unexpected retention for >3hrs- Rs 125) • Out of pocket (short official visits- Rs 160/day) • Subsistence (missions & training-allowance approved by FS) • Disturbance (to work in Rod-25% & outer islands-50%) • Inducement (professionals -50% instead of 25%) • Rent (prison/police /forest/doctors)

  39. ALLOWANCES (Cont) • Special Duty and Extra Duty Allowance: (to work unusually long hours for completion of assignments / reports etc by set time frame) Not eligible for overtime Put in min of 25 excess hours monthly Approval of SO required 3 increments worth • Travelling Allowance (various types) • Car Allowance(in lieu of Duty Free)

  40. ALLOWANCES (Cont) • Foreign Service Allowance • Entertainment Allowance • Warm Clothing Allowance • Excess Air Baggage Allowance(pg 119 EOAC) • Ad hoc allowance

  41. ALLOWANCES OVERTIME

  42. ALLOWANCES (Cont) - OVERTIME • No overtime allowance to - • (a) trainees, students and apprentices; • (b) members of a Disciplined Force; and • (c) officers drawing salary of Rs 39,275 or more monthly. NOTE Officers drawing Rs 39,275 to 52775: 80% of OT rate for • :Urgent tasks or • for completion of work that cannot be postponed

  43. ALLOWANCES – OVERTIME (Cont) RATE: 6 am -11pm: 1.5*hourly rate 11 pm – 6 am: 2* hourly rate Sun/ PH/ cyclones: 2* hourly rate HOURLY RATE: Workmen’s : annual salary (AN SAL F Y) FY/52*40 Other categories: AN SAL F Y/52*33.75

  44. CONDITIONS OF SERVICE TRAVELLING

  45. ALLOWANCES – TRAVELLING • Travelling by bus for a distance of not < 1.6 kms: (by the most economical route) as follows - • 20 days (five-day week ); and • 24 days (six-day week) • total actual expenses for purely temporary workers/ works on shift/roster. • Teaching staff: • 16 for primary & 15 for Secondary

  46. ALLOWANCES – TRAVELLING (Cont) • walking allowance (Rs 250)- walking over 2 1/2 kilometres daily (where motorcycles or other vehicles cannot be used) • Bicycle (Rs250) • Use of bicycles on bad roads (for official travelling - add Rs 100) • Other means (Autocycle / Motor-cycle) (Rs 400) • By Bus • <1.6 km- eligible for 1 stage bus fare x 20 days / month

  47. ALLOWANCES – TRAVELLING (Cont) • Commuted travelling allowance (Rs 2,200) • Travel grant (Rs 6600) • Travelling allowance (Rs 10 200) • commuted allowance (Rs 3100) & (Rs 4350) (Absence for a whole calendar month on approved leave with pay but not having to attend duty at all) • Mileage allowance (different rates) • Fuel Allowance

  48. CONDITIONS OF SERVICE RETIREMENT

  49. RETIREMENT • Under the Pensions Act, an officer may retire as follows: • AGE LIMIT :65 YRS; • AS OF RIGHT:60 to 64 +(Years); • AS A SPECIAL CASE: 55 to 59+ (Years) NOTE : Approval of Service Commission required • JUDGES:67 years • NOTE : Transition Period Dates worked out by PRB

  50. RETIREMENT(Cont) • REACHING THE AGE OF 45: + 10 years' pensionable service (SELF • EMPL/TAKE EMPL PRIVATE SECTOR (approval of MCSA + Service Commission) • GROUND OF MARRIAGE :female officer (approval of Commission) . For benefits, need to reckon 5 yrs pensionable service) • DISCIPLINED FORCE:aggregate of 28 3/4 years -approval of DFSC

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