Training for the Work-Study Supervisor. Introduction.
Advertising for a work-study position is up to the discretion of the supervisor, however, we highly recommend maximum usage of “Career Connection” as this is generally where we refer students that are looking for openings. You must request an account if you do not already have one. Call 574-6119 to complete this step. *Do not attempt to create one on your own.*
Once you have advertised, it is your decision on whom to hire. You may interview one or several students before you make a decision. Regardless of your process, please contact all students that respond to let them know of your decision. *One of the most common complaints from students is that they never receive a reply after applying on-line or in person.
Wages and hours: please refer to the on-line handbook for a wage table and the maximum hours of employment for work-study students.
You must now complete all required paperwork prior to the student beginning work.
Plan for your needs.
Request well in advance.
Pay attention to dates and amounts.
Supervise your employee.
Notify CES if you terminate a student or do not implement a requested contract.
Expect an immediate turnaround.
Ignore the paperwork.
Forget about the needs of the student.
Operate by your own rules.
Exceed the 20 hr/week guideline.Do’s & Don’ts
Pay scale. There has never been a standardized pay scale for work-study students. In some cases, this resulted in students performing the same jobs, but receiving different rates of pay and arbitrary figures presented on contracts. In order to correct this problem, a pay scale was set for federal work-study students. Institutional pay rates are determined by the appropriate Vice President since the funds are from their budget. Refer to the on-line handbook for the scale. **Institutional contracts are generally written in line with the federal work-study pay rates.
Contract review. CES reviews each contract to see if students are eligible for federal work-study even if the request is for an institutional contract. Many times a supervisor requests an institutional contract just because they have a slot. We will always attempt to spend the federal funds before we spend institutional funds. This helps all of us.
Centralized processing. CES began writing all contracts in order to maintain better accountability of expenditure of funds and to reduce the amount of processing errors. Many times in the past, supervisors would forget to send a copy of the contract to CES and tracking of that student would be lost.
This concludes the tutorial. I hope it cleared up some of the process in hiring a work-study student. Between this and the Handbook, most of your questions should have been answered. If not, feel free to contact the Career & Employment office for clarification.
To register as having completed the supervisor tutorial, please send an email to our office that includes your name, department, division, and contact info. We are requiring that all supervisors complete this training prior to issuing any further contracts.
Thank you for your time and cooperation.