Pat Jackson Michelle Day

1. Meeting Center Disability-Related PRH Requirements Pat Jackson Michelle Day

2. Overview • Discuss disability-related PRH citations • Navigate through the Job Corps Disability Website to learn about information and tools available to help center staff meet disability-related requirements • Create a personalized reference document of disability-related program information • Prepare for consultant review of disability program

3. PRH Chapters • Disability-related program information is in Chapters 1, 2, 5, and 6 • Requirements related to: • Reviewing Applicant Files • Orientation • Training • Disability Coordinator • Policies and Procedures • Networking/Partnerships • Accessibility

4. Chapter 1–Reviewing Applicant Files • Requirements: • If information on ETA 6-53, or information received directly from the applicant indicates that the applicant is an individual with a disability who will need reasonable accommodation, center must engage applicant in an interactive process with the applicant to determine what accommodations are appropriate (Appendix 103) • Applicants must not be denied admission based solely on the need to provide reasonable accommodation (Appendix 103)

5. Chapter 1–Reviewing Applicant Files • Requirement: A qualified individual with a disability must not be denied admission to the center for safety reasons unless his or her disability is determined to pose a “direct threat” (Appendix 103) • Defines direct threat • Provides information on conducting direct threat assessment

6. Chapter 2–Orientation • Requirement: Include information about disability program during introduction to center life (PRH 2, Section 2.2, R1 (b10)) • Introduce disability coordinator • Discuss or provide information about disability program • Provide reasonable accommodation request form

7. Chapter 5–Training • Requirement: Conduct yearly disability training for all center staff (PRH Chapter 5, Exhibit 5-4) • Include staff and students • Individualize to needs of center • Use training materials section of website for ideas and packaged training • Use community resources to provide training

8. Chapter 6–Disability Program Requirements • Requirement: Implement a disability program to provide individualized and coordinated services to all students with disabilities (Section 6.11,R7) • Disability Coordinator • Policies and Procedures • Networking/Partnerships • Accessibility

9. Chapter 6–Disability Coordinator • Requirement: Appoint Disability Coordinator to oversee program (PRH 6: Section 6.11, R7 (a)) • Coordinate all aspects of center’s disability program • Demonstrate commitment to the disability initiative (leadership) • Delegate responsibilities • Encourage all staff to take ownership of the program

10. Chapter 6–Policies and Procedures • Requirement: Develop written policies and procedures related to (PRH 6: Section 6.11, R7 (b)): • Center review of applicant folders–Folders of students with disabilities are reviewed in a timely manner • Reasonable accommodation–Applicant/student with a disability can request changes/modifications that will allow him/her to participate in the program to an equivalent degree as a student without disabilities • Formation of an interdisciplinary team–Center staff from various areas (wellness, academic, food service, vocational, CDSS, safety, etc.) work together to determine the individual needs of each student with a disability

11. Chapter 6–Data Collection • Requirement: Accurately collect and submit all required disability data (PRH 6: Section 6.11, R7 (c)) • Use the disability data collection module in CIS

12. Chapter 6–Networking/Partnerships • Requirement: Written plan to develop and maintain partnerships with outside agencies and programs that will assist the center in serving students with disabilities (PRH 6: Section 6.11, R7 (d)) • Develop a relationship with your local vocational rehabilitation agency • Learn about the services the Job Accommodation Network (JAN) provides to Job Corps centers • Network with local disability organizations (e.g., center for independent living, one stop, school system, colleges/universities, etc.)

13. Chapter 6–Networking/Partnerships • Develop relationship with outreach and admissions contractor • Involve the regional office in the development of the center’s disability program • Present information about Job Corps to local disability organizations • Invite local disability organizations to visit center and to participate on center boards • Educate local employers about hiring people with disabilities

14. Chapter 6–Accessibility • Requirement: Written self-assessment describing the current programmatic and architectural accessibility of the center with priorities and next steps (PRH 6: Section 6.11, R7 (e)) • Determine programmatic accessibility • File review policy • Alternative formats (tape, disk, Braille, large print) • Sign language interpreters • Instructional modifications/learning style

15. Chapter 6–Accessibility • Determine accessibility of physical plant • Buildings/facilities (transportation/parking) • Equipment • Modify center safety plan to include general provisions that consider the needs of persons with disabilities and ensure the safety needs of each student with a disability are considered during the reasonable accommodation process

16. Website Tools Chapter 1–Reasonable Accommodation • CDSS Module, Outreach and Admissions Section • Interviewing an applicant • Direct threat assessment • Reasonable Accommodation Module • Components of reasonable accommodation process • Sample forms to manage process

17. Website Tools Chapter 2–Orientation • Disability Coordinator Orientation/ Meeting PRH Requirements/Orientation (in development)

18. Website ToolsChapter 5–Training • Disability Coordinator Orientation/Meeting PRH Requirements/Training • Suggested training topics • Resources/Training Materials • Slides and handouts from center,regional, and national trainings • Resources/Tools for Staff • Videos and others materials to assist with training

19. Website ToolsChapter 6–Disability Coordinator • Disability Coordinator Orientation/ Meeting PRH Requirements/Disability Coordinator • Disability Coordinator Orientation/Inclusion • Disability Coordinator Orientation/Tools

20. Website ToolsChapter 6–Policies and Procedures • CDSS Module, Outreach and Admissions Section • Interviewing an applicant • Direct threat assessment • Reasonable Accommodation Module • Components of reasonable accommodation process • Sample forms to manage process

21. Website Tools Chapter 6–Data Collection • Disability Coordinator Orientation/ Meeting PRH Requirements/Disability Data Collection • FAQs • User’s Guide (coming soon) • Data Center training

22. Website ToolsChapter 6–Networking/Partnerships • Resources/Web Resources • Resources/Promising Practices • Disability Coordinator Orientation/Meeting PRH Requirements/Networking, Partnerships, and Community Involvement

23. Website ToolsChapter 6–Accessibility • Accessibility Module • Facilities • Communications • Program • Self evaluation tool for program and facilities accessibility • Disability Coordinator Orientation/ Meeting PRH Requirements/Accessibility

24. Center Assessments • Prearrival disability assessment questions available on website • Regional health consultants (RHC) conducting review may request responses before visit • RHCs will review responses, check for compliance, and provide technical assistance during center visit

25. Information consultants may review: Disability data collection report for active students Written policies File review log Accommodation log and/or plans Staff training log Orientation materials Linkage agreements Accessibility self-assessment Other activities: Review files Interview staff/students Center Assessments

26. Staff Resources • Regional Health Consultants • National Office, Barbara Grove grove.barbara@dol.gov 202-693-3116 • Humanitas, Michelle Day michelle.day@humanitas.com 301-608-3290 ext 205