Collection Management Initiative

1. Collection Management Initiative • A two year grant awarded to the University of California and funded by the Andrew W. Mellon Foundation • Mellon grant project is a collaborative and cooperative effort of the nine campuses of the University of California

2. What does the Project involve? • Removing from campus libraries selected print journals for which electronic access is available, and relocating these journals to storage • Gathering objective data, including cost and usage data, for both print and electronic versions of 300 journals • Surveying user attitudes and preferences about acceptability of digital journals vs. print journals

3. Why UC was motivated to assume such a project • Overcrowded physical facilities coupled with continually growing collections • Limited opportunities to add new library buildings • Deteriorating campus infrastructure • Anticipated increase in student enrollments

4. UC’s motivation • Need to develop long term strategies to guide future collection management of digital and print formats • Need to explore the feasibility of user reliance on the digital versions of journals

5. How UC libraries participated in the project • As Experimental libraries: These libraries removed selected print journals for which electronic access is available from campus libraries to remote storage • As Control libraries: These libraries are maintaining print journals for which electronic access is available on their shelves

6. Sample Journal Title Henry James Review • Control journal located in the library at UC Riverside • Experimental journal relocated from UC Irvine library to storage facility • Electronic version of journal available on all campuses

7. Research: Use Data Use data was collected for: • Print journals on library shelves (control) • Print journals in storage (experimental) • Electronic journals

8. Usage Data: Print and Digital

9. Research: User preference data • Surveyed users who requested journals from storage • Made available comment cards • Conducted interviews • Will administer a user preference survey on all UC campuses

10. Research: Costs • Cost of staff time for consultation, selection of titles, training, processing, bibliographic control, transportation • Cost of print subscriptions, ejournal licenses and system infrastructure • Cost of storage of journals

11. Ongoing cost analyses • Developing cost models to predict costs for processing, cataloging, transporting, storing print journals in regional repository • Calculating savings if print subscriptions were cancelled

12. Potential cost savings • Elimination of redundancy of print journals held • Recovering space in campus libraries • Reduction of processing, binding, shelving, and circulation costs

13. Where do we go from here? • Review campus journal subscriptions and holdings for • Cancellation of print • Relocation to storage • Develop plans for a shared print journal collection located in a regional storage facility • Leverage UC’s patron initiated request service, desk top delivery and systemwide courier service when access to print is preferred