AdCOM TNC Report

1. Outline Membership Welcome to our new member (Japan) TNC membership strategic planning Regions News Valencia TNC general Meeting in Valencia NSS-MIC. SeveralIdeas, and a Japan new member Teleconf Meeting Friday, Feb 22th - Report and R8-9-10 altogether Proposal: for a NPSS HUB SYSTEM of freightdelivery in overseasconferences Useful for Conference Booths in Transnational area and freight/labor cost saving Project: “Summer Schools” Useful for TNC purposes and strategic planning And other propositions Videoconferencing - Useful for TNC purposes and strategic planning By the Bureau Jean-Luc Leray, Maxim Titov, Patrick Le Dû 8-9-10 AdCOM TNC Report

2. What we have to do Section 3 of the Guidelines 1 voting at Adcom NSREC & Other Conf side meetings July / AdCom Phone Call Web Update 3 Bureau Members Web Update March Adcom Year Round Region 10 Region 8 Phone Call Phone Call NSS-MIC & other Conf side meetings Report Region 9 Oct/Nov Adcom Web Update January December Representing ~1800 NPSS Transnational Members

3. Valencia TNC Meeting / during NSS-MIC • Much attended Grateful to the NSS-MIC organization • Someideas/needs : Support « SummerStudentSchools»  Interest for « tele/videoconferencing » by anymeans Idea of a « Regional (R8-R9-R10) shipmentHUBs » for Storage/Handling /Shipment of material for conferenceboothsoverseas • How to do costeffectivly and securely – Photo du Meeting de Valencia

4. TNC Membership - New member from Japan New memberfromJapan First attendance in the TNC meeting in Valencia ProfessorMasaharuNomachifrom Osaka University Director, Laboratory for NuclearStudies, School of Science Chair RT Conference 2014 Representingalso the JAXA JapanSpaceAgencycommunity (Space radiation detectors, and EuropeanSpaceAgency collaboration) Interests: active atpromoting international StudentSummerSchools Photo du Pr Nomashi at the TNC Meeting in Valencia

5. TNC Membership – Strategic Planning • Search for strategic membership (India, ..) • Colleagues with a influential capital and competence in specific community or region • Goal (guidelines) => 1 TNC member for every 100 NPSS member Count from SAMIEEE R10 eg, India: 66 members R10 eg, Japan: 143; China: 114(+); S.Korea: 113; Australia: 50; Taiwan:26; Indonesia: 4 members! R9, eg, Brazil: 19; Argentina: 10; Chile: 10 R8, Germany: 203 members!; UK: 200; France: 184 ; Italy: 143; Israel: 36; South Africa: 10; Egypt: 9; Pakistan: 2 • Subdivision in two rools: 1) duty members 2) consultative members

6. TNC LISTS - two kind of actions DutyMembers Criteria : beingactivelyparticipating in TNC (in, eg, meeting or conferences or mailing during the last twoyears) R10 • Guyseong Cho, MI, Korea(new member 2010) • Zhen-An Liu, RI, China (new member 2009) • haruNomachi, RI and RE, Japan, Osaka (new member 2011) • Anatoly Rosenfeld, RI, Australia • Gabriella Hoff, MI , R9, Brazil(new member 2010) R8 • Uwe Bratzler, Germany-USA • Alberto Del Guerra, Italy • Evangelos Gazis, Greece • Erik Heijne, The Netherlands + CERN • Christoph Ilgner, Germany • Patrick Le Du, RI, CANPS • Jean-Luc Leray, RE, France • Marek Moszinski, Poland • Stanislav Pospisil, CzechRepublic • Alessandro Paccagnella, RE, Italy (new member 2009) • Maxim Titov, France-Ukraine, RI Consultative Members « in the reserve » Criteria: seconding the TNC (but not directly active the last two yearsor wishing to now second the Committee) This is more than a dormant list. This is a list of concerned active members, a kind of « TNC reserve » which may be consulted for their knowledge. Their knowledge of TNC and technical field / region activities is still precious. Their investment must be kept in reserve • Peter Beck, R8, RE, Austria, RE • Eugenio Perillo, R8, Italy • Archana Shana, R10, India + CERN We are now 16 11 R8 1 R9 4R10~ about one for every 100 NPSS Members + 3 consultative members, « in the reserve » Listed in the public website of NPSS/TNC

7. TNC Teleconf Meeting Report and Region News • Anatoly R10 • Gabriella R9 • Patrick R8 • Jean-Luc R8 • Christoph R8 • Alessandro R8 • University of Wollongon-Sidney • Brazil and Latin America (Professor Pontifícia Universidade Católica do Rio Grande do Sul, Porto Allegre – in visit to Genoa, Italy) • France (Paris-Saclay, Atomic and Alternative Energy Commission ) • Germany (Dresden – Rossendorf Helmoltz Institut) • Italy (University of Padova)

8. Student Summer Schools Patrick Le Dû (R8) • « I was giving lectures in various summer schools in the past few years and specially last year in Beijing and Ukraine, and realized how this kind of event can be efficient to promote and make our society visible for the future generation of students. • Such 'summer schools' are in great development in the 'news countries' like India, China, Vietnam, Brazil ...... • In these events, help of experienced scientists like we have in our society are greatly required and appreciated. • I think that NPSS should not forget this important evolution and have a way to establish some relationship with these schools organizers. • « According what you asked for in our last teleconference I contacted again to the possible people to be envolved in the "Summer Courses" in Brasil and Latin America.

9. Student Summer Schools Alsosecondedduring the TNC teleconf meeting, Feb 2012 • By Alessandro Paccagnella (R8- Italy, Padova, Radiation Effects) • By Christoph Ilgner (R8 – Germany, DresdenRossendorfHelmoltzInst) • By Gabriella Hoff (R9 - Brazil, Porto Allegre) • By Anatoly Rozenfeld (R10 – Australia Sydney) Gabriella Hoff (R9): • I contacted again to the possible people to be involved in the "Summer Course I suggest use the national or international events, that way we can guarantee a larger number of participants from different regions what is good to became IEEE known. Usually they have this courses 2 or 3 days before the meetings. • To promote it in Brazil, we can use the Brazilain Physics Society the Brazilian Association of Physicists in Medicine (to get space in the meeting of 2013, this meeting usually happens in May 2012 I can try). • To Latin America we could have a space in the next Latina American Association of Medical Physicists meeting in 2013.I contact Simone Dias who was very receptive to this => easily ask for grants to pay the trip and hotels.

10. Student Summer Schools Other suggestions at this meetings of their own activities in Summer Schools • By Pr Alessandro Paccagnella (R8- Italy, Padova, Radiation Effects) • By Christoph Ilgner (R8 – Germany, Dresden Rossendorf Helmoltz Inst) • By Pr Anatoly Rozenfeld (R10 – Australia Sydney) Nearly all the TNC members would handle such summer schools

11. Proposition (Valencia) and Motion (this AdCOM)« FOR A HUB HANDLING of IEEE NPSS CONFERENCE SHOP » • Need for a IEEE Booth Region Permanent Operator : A « HUB SYSTEM » • Proposal for treating the case of R8 / Europe / N. Africa and Middle East as an example • Cost saving • Agenda planning, custom, risk of loss and roberry • Must be very reactive and is used to freight handling and customs workpapers and delays • Solution: an efficient contractor close to the TNC/R8 • Estimated cost for 3 conferences a year ~ 4 kUSD VAT included at the euro/USD current exchange rate Recurring Cost (schedule management, freight, customs, and dry secured storage) 1800 €/y w/o VAT Recurring Cost (exemple of three R8 conference) 914 € w/o VAT for three in 2012, average of 300 € w/o VAT per conf in europe

12. Proposition: Need for Video Conferencing • Success of Basecamp • NPSS Network Shop sucessfully being in use for TNC purposes • Allows blog line, distribution list, all secured under IEEE system • Aloows repository and library of all working documents and back-up documentation • Big thanks to Tony Lavietes!!! • Suggestion for a « Video Basecamp »

13. Summary – New ideas and initiatives • IEEE HUB support for booth freight in overseas conferences • Proposal for treating the case of R8 / Europe / N. Africa and Middle East as an example • Cost saving, agenda planning, custom, risk of loss and roberry • Solution: an efficient contractor close to the TNC/R8 • Summer Student Schools • TNC membership and strategic planning • Based on contunious recruitment and creation of a reserve membership • The present list is satisfactory exept in India • India is a vast, productive and complex country and subcontinent • Videoconferencing