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  1. Experiences of the Congress of Deputies with automatic Eurovoc indexing Victoria Fernández Mera Congress of Deputies Spain

  2. Spanish Parliament Cortes Generales Senate Congress of Deputies

  3. Congress of Deputies • Singular functions • To authorize the formation of the Government • To cause the cessation of Governmet • To be the first to know about procedures of bills and of Budget • To confirm or reject amendments or vetoes that the Senate may approve concerning legislative texts. • Elected for four years • 350 members

  4. Management database (ORACLE) Indexation Thesaurus Documentary database (ORACLE) BRS (Bibliographic Retrival Services).Data base query language Parliamentary activities information systemArgo

  5. Documentary database • LEGI VII • NDOC 184/000001/0000 • NUMR 765 • FREG 05/04/2000 • CALI 12/04/2000 • TIPO Pregunta al Gobierno con respuesta escrita. • AUTO Llamazares Trigo, Gaspar (GIU) • OBJERazones del aplazamiento de la realización de la variante ferroviaria de Pajares, así como previsiones acerca de su ejecución. • CIER Tramitado por completo sin req. acuerdo o decisión 08/06/2000 • FASE Cerrado • PLAZ Hasta: 27/05/2000 Contestación del Gobierno a pregunta • BOCG BOCG. Congreso de los Diputados Núm. D-7 de 26/04/2000 Pág.: 5 Iniciativa BOCG. Congreso de los Diputados Núm. D-28 de 08/06/2000 Pág.: 7 Contestación del Gobierno • TRAM Boletín Oficial de las Cortes Generales Publicación desde 12/04/2000 hasta 26/04/2000 • Gobierno Contestación desde 26/04/2000 hasta 25/05/2000 • Concluido desde 25/05/2000 hasta 08/06/2000 • DOCA 184/000001/0001 • SIGN P-1-9920-2 • PCLA ASTURIAS (PROVINCIA) INFRAESTRUCTURA DE TRANSPORTES RED FERROVIARIA TRANSPORTE FERROVIARIO

  6. Types of parliamentary texts • Legislative initiative: • Governments bills • Private Members´ bills • Decree-laws • International Treaties • Control of the Executive: • Granting and withdrawal of confidence: • Investiture of the Government • Censure motions • Question of confidence • Checking on the Government´s performance • Interpelations and motions • Written and oral questions • Attendances: • Members of Government • Other Authorities • Other Persons • Government communications, programmes, plans and other reports • Nominations and appointments of high-ranking officials to certainState bodies.

  7. Parliamentary term databases Constituent Assambly (1977-1979) 1st Parliament (1979-1982) 2nd Parliament (1982-1986) 3rd Parliament (1986-1989) 4th Parliament (1989-1993) 5th Parliament (1993-1996) 6th Parliament (1996-2000) 7th Parliament (2000-2004) 8th Parliament (2004-... )

  8. Eurovoc at the Congress of Deputies  Main indexing language since 1987  Previous Parliamentary terms have been indexed  Used for Parliamentary documents  Eurovoc official edition  Spanish geographical application  Short abstracts or titles are indexed  Average number of three descriptors assigned

  9. Written question • LEGI VII • NDOC 184/000001/0000 • NUMR 765 • FREG 05/04/2000 • CALI 12/04/2000 • TIPO Pregunta al Gobierno con respuesta escrita. • AUTO Llamazares Trigo, Gaspar (GIU) • OBJE Razones del aplazamiento de la realización de la variante ferroviaria de Pajares, así como previsiones acerca de su ejecución. • CIER Tramitado por completo sin req. acuerdo o decisión 08/06/2000 • FASE Cerrado • PLAZ Hasta: 27/05/2000 Contestación del Gobierno a pregunta • BOCG BOCG. Congreso de los Diputados Núm. D-7 de 26/04/2000 Pág.: 5 Iniciativa • BOCG. Congreso de los Diputados Núm. D-28 de 08/06/2000 Pág.: 7 Contestación del Gobierno • TRAM Boletín Oficial de las Cortes Generales Publicación desde 12/04/2000 hasta 26/04/2000 • Gobierno Contestación desde 26/04/2000 hasta 25/05/2000 • Concluido desde 25/05/2000 hasta 08/06/2000 • DOCA 184/000001/0001 • SIGN P-1-9920-2 • PCLA ASTURIAS (PROVINCIA) INFRAESTRUCTURA DE TRANSPORTES RED FERROVIARIA TRANSPORTE FERROVIARIO

  10. Related document Document 2 • LEGI VII • NDOC 184/000001/0001 • NUMR 2432 • FREG 25/05/2000 • CALI 30/05/2000 • TIPO Pregunta al Gobierno con respuesta escrita. • AUTO Gobierno • OBJE Contestación a Don Gaspar Llamazares Trigo (GIU) sobre razones del aplazamiento de la realización de la variante ferroviaria de Pajares, así como previsiones acerca de su ejecución. • FASE Cerrado

  11. Comparison between texts presented and indexed

  12. Documents indexed • 3rd Parl.: 33.055 • 4th Parl.: 35.750 • 5th Parl.: 31.624 • 6th Parl.: 58.112 • 7th Parl.: 109.431

  13. Written questions • 3rd Parl.: 19458 • 4th Parl.: 15309 • 5th Parl.: 14886 • 6th Parl.: 32721 • 7th Parl.: 75329

  14. Advantages of the system • It assigns keywords from a controled language • It makes quickler the indexers work • It makes friendly the way to work • It makes easier to keep the coherency and to coordinate the work in a set of indexers Weak points of the system • Some important descriptors have a low rank • It miss some important descriptors • It displays many descriptors

  15. Conclusions • High average of correct descriptors among the 10 first assigned • Semi-automatic tool to support indexers work • A tool that can be perfectly used by parliamentary documentation centers • Need for learning methods to improve the assignment