1 / 17

Presented By:

Office of Student Activities (OSA). Student Organization Finance (SOF) Grant & Policies. Presented By: Ryan Anderson - OSA Student Organization Coordinator ( rt.anderson@colostate-pueblo.edu ) Vanessa Rodriguez – ASG Chief of Staff ( vd.rodriguez@colostate-pueblo.edu )

Download Presentation

Presented By:

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Office of Student Activities (OSA) Student Organization Finance (SOF) Grant & Policies Presented By: Ryan Anderson - OSA Student Organization Coordinator (rt.anderson@colostate-pueblo.edu) Vanessa Rodriguez – ASG Chief of Staff (vd.rodriguez@colostate-pueblo.edu) Eddie Watson – Senator of Student Organization Funding (e.watson@colostate-pueblo.edu)

  2. Student OrganizationFinance (SOF) Grant Purpose • Available only for registered Student Organizations • Used to boost students Educational Experience • through: • Social, cultural, intellectual, recreational, • governance, leadership, group development, • campus and community service, and informational • programs and activities.

  3. Student OrganizationFinance (SOF) Grant Funding categories • Operating • Day-to-day expenses of the organization • Programming • Events • Fundraising • Travel • Travel expense assistance

  4. Student OrganizationFinance (SOF) Grant Operating Funds • Only can be used for day-to-day expenses • Funds may not exceed $250 • Intended for start-up expenses • Organization banners, office supplies, etc… • May not use funds for: • Food Expenses (officer meetings) • Salaries, stipends, or wages • Computer purchases

  5. Student OrganizationFinance (SOF) Grant Programming Funds: Events • Funds are dedicated to on-campus events which can be • offered to the entire student body of CSU-Pueblo. • Max of $3000 per fiscal year awarded • Food Allotment • $150 max for food, 40 or fewer people • $800 max for food, 40 or more people • No more than $10 per person per event • Gifts for guest speakers limited to $25 per person

  6. Student OrganizationFinance (SOF) Grant Programming Funds: Events • Cannot be used for: • Religious or political services/ceremonies • Events for your members only • Programs off-campus • Other General Funding Policy regulations/stipulations • The Student Organization itself is responsible for • 10%of the total cost.

  7. Student OrganizationFinance (SOF) Grant Programming Funds: Fundraising • All fundraising events (including non-SOF grant funded) • must be approved by the Director of Student Activities. • Startup costs must be repaid within 2 (two) weeksafter • fundraiser conduction • The negotiated repayment will be either 50% or 100% • of the money allotted. • Self-generated funds will be kept in that Student Organization’s • Account, and must be deposited the day after the money was • earned (funds will remain for future fiscal years).

  8. Student OrganizationFinance (SOF) Grant Can cover the cost of: Registration fee - $200 max per student. Lodging - $70 max per student per night. Food - $10 max per student per day. Travel - $500 max for all in-state travel. Travel Funds • Travel includes conferences, training sessions, competitions, & other non-campus events • No more than 50% of the total cost will be awarded. • The maximum a Student Organization can receive per year is $2,000. • A maximum of $500 can be awarded to the Student Organization Advisor.

  9. Student OrganizationFinance (SOF) Grant How Do I Apply? • SOF Grant Applications can be found on the CSU-Pueblo Website. • Under Quicklinks, click Student Organizations. • Click on Organization Grants • The packet is located in the middle on the page labeled SOF Grant Application Packet. • The proposal and the itemized budget must be turned in • 3 (three) weeksprior to the conduction of your event & • according to the Grant Review timeline within your SOF • grant packet

  10. Student OrganizationFinance (SOF) Grant What are the Policies? • make sure to attach to proposal (where appropriate) • Expenses less than $250, one quotes obtained from • vendors and suppliers • Expenses over $250require two quotes • All office supplies require quotes from OfficeMax • All food purchased from ChartWells requires quote • If Lecturer/Guestspeaker attend your event, you need to • attach: • A letter about the speech from them or their agent • Completed & Signed I-9 form • Confirmation of availability • Proposed honorarium or sample/unsigned contract

  11. Student OrganizationFinance (SOF) Grant What are the Policies? • May not commit Organization/University to an expense • All business transactions in regard to SOF grant occur • through OSA • Do not sign any contracts, bring them to OSA’s attention • SOF is not obligated to fund event prior to approval • No money released until all paperwork is finalized • Grants not used for reimburse expenses prior to funding • approval • All publicity for programs sponsored by SOF must have SOF • logo

  12. Student OrganizationFinance (SOF) Grant What are the Policies? • Unallowable Expenses • Activities not included in original proposal • Furniture • Promoting single political candidate/issue • Exclusive activities • Alcohol • Donations, contributions, scholarships, grants, financial aid, legal services, • religious/political proselytizing or sponsorship of public elections • Activities linked to academic courses or for which academic credit is awarded • Personal use not relating to original proposal

  13. Student OrganizationFinance (SOF) Grant Helpful Hints • Reasonable and practical requests • If items seems questionable, explain and provide • information • Reserve location • Auxiliary services • Ask for cost

  14. Student OrganizationFinance (SOF) Grant • How Do I Fill out a SOF Grant? • Attach letter addressed to SOF Committee explaining: • Description of organization • Description of event and how it will enhance campus • Description of event’s logistical aspects: • Operating • Programming • Fundraising • Travel

  15. Student OrganizationFinance (SOF) Grant CONT. • Justification for each item requested • Methods of promotion and advertising • Formalized letter from advisor support • Methods of evaluating success of event. Attach required • documentation • Submit SOF proposal to OSA three (3) weeks prior • Proposal will be reviewed at next SOF Grant Review • Have representation to present Organization at Review • with five to ten minute presentation

  16. Student OrganizationFinance (SOF) Grant CONT. • After review, SOF Committee deliberates • Organization must contact us within two business days of • Review to be notified of awarded amount • Grant monies are not transferred into your account. They • are processed through central grant account managed by • OSA • Submission of proposal does not guarantee award.

  17. Student OrganizationFinance (SOF) Grant SOF Committee • Consists of seven (7) students making all grant funding decisions. • Associated Students’ Government’s SOF Senator • Four ASG appointments • Two from ASG President • Two from SOF Senator • Two students-at-large appointed by Director of Student Activities • Director of Student Activities (non-voting Advisor)

More Related