“Where’s the Map?: Implementing a Research Project”

1. “Where’s the Map?: Implementing a Research Project” Funding was provided through a Community Engagement Supplement to the Oregon Clinical and Translational Research Institute at Oregon Health & Science University (National Institute of Health/NCRR/NCATS grants UL1TR000128 and ACTRI0601).

2. “If you don’t know where you’re going, any road will get you there.” –Lewis CarrollBut it might take a long time….and cost a lot….

3. You’ve been funded…now what!? • What did you say you would do? • Research Proposal • Target participants • Budget • Data analysis • Do you have an appropriate team? • Prepare the IRB application (and get approval) • Do the work… • Data collection • Data analysis • Dissemination and next steps

4. Review the Research Proposal • Review the “BIG picture” • Research question • Study aims and hypotheses • Method/approach (including timeline and team) • Refine the details (5Ws/1H) • Who • What? • When? • Where? • Why? • How?

5. What does your community plan to do for your pilot study?

6. Review the Project Budget • The budget always informs what you can ACTUALLY do

7. Building a Protocol • Create a roadmap for the study • Method/approach • Participants • Data collection • Data analysis • Timeline • Ask what, who, where, when, how, and why for every procedure listed in the protocol. • Do you have contingency plans if things don’t go as planned? Do you have a timeline buffer – just in case?

8. Review Participant Recruitment • Do you have access to the right participants? • How many participants? • Is the participant pool representative of your population? • How will they be recruited? • What happens if participants drop out? Will you replace them? • Is the proposed enrollment timeframe realistic? • Will you need an interpreter? • Are vulnerable populations involved? • Will participants receive payment? • If yes, when and how?

9. Protected Health Information • Name • Date of birth • Date of clinic admission • Address • Social Security number • Medical record number • Telephone number • Email address • Full face photographs • Health insurance beneficiary numbers • Vehicle identifiers • Device identifiers and serial numbers • IP addresses

10. Data Security & PHI • Paper questionnaires/surveys • Computer monitors • Filing cabinets • Documents on a desk • Phone screens • Data storage devices

11. Project Staff are Your Team… • Staffing is essential to project success (and your sanity) • Now that you have a plan, do you have an adequate team? • Study staff roles: • Principal Investigator • Co-Investigator • Project Manager • Research Assistants • Statistician • Students? Volunteers?

12. Research Team Training • Make sure the study team reads and understands the research proposal. • Provide and document training required by your IRB.

13. Prepare the IRB Application • Protocol • Lay Language Summary • All forms are ready for review • Data collection forms, surveys, interview guides • Recruitment methods (ads, flyers, verbal) etc. • Consent Forms or information sheets • Study team is trained in procedures and have completed any IRB required training

14. Which IRB will you use for your pilot study?Do you have to get approval from two IRBs??

15. Data Collection

16. Data Analysis

17. Dissemination • Manuscripts in peer reviewed journals • Regional and national conferences • Newspapers • Blogs • Presentations to community groups (rotary, school board) • Policy Groups (i.e., community report cards, briefings) “Academic” “Community/Popular” This is often a collaborative process in CBPR!